Monday, May 23, 2011

esta code part 4


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                                       25 

          The    question     regarding      keeping     of   G.P.    Fund/Pension 
contributions         of      Public        Sector       Enterprises/Autonomous 
Bodies/Corporations of the Federal Government whose services have 
been     declared     pensionable      has   been    under   consideration      in  the 
Finance Division for some time. 

          2.  It has been decided in consultation with the Auditor General 
of Pakistan that all such accumulations may initially be deposited in 
PLS Account with the Nationalized Commercial Banks. The amounts 
available over and above the normal disbursement requirements may 
be     invested    in   the   Federal     Investment      Bonds/Defence        Saving 
Certificates   by   opening   Account   with   National   Savings   Centres.   A 
quarterly report of these accounts and investment will be supplied to 
Finance Division through respective Ministries/Divisions. 

          3.  It   is   requested  that   all   Public   Sector   Enterprises   may   be 
directed to strictly adhere to these instructions. 

          [Authority.- Finance Division O.M.No.F.3(6)BR-II/93-552, dated 25-4-1994]. 

Deduction of Zakat at the time of 
final payment of G.P. Fund 
Accumulation to the subscribers 

Sl. No. 10 

          According   to   the   provision   contained   in   serial   No.11   of   First 
schedule     to the   Zakat and Ushr Ordinance, 1980, Zakat              @ 2.5% of 
the    balance    standing     to  the   credit  of   the  subscriber     as   on   the 
Valuation      Date,   is  required    to be    deducted      at  the   time   of  final 
settlement. But contrary to the above provision, it has been observed 
that the audit offices are deducting Zakat @ 2.5% on the balance at 
the time of final settlement instead of as on the Valuation Date. This 
practice is against the Law. 

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                                     26 

         2. Mst. Kaisar Jahan a retired Associate Professor of English 
Government         College     for  Women        Baghbanpura,        Lahore     has 
complained/represented that she retired from Government service on 
7-7-1993. The Zakat was required to be deducted on the balance as 
stood on 24-2-1993 i.e. Valuation Dates whereas the Zakat has been 
deducted on the balance as stood on 12/93 i.e. on the date of final 
payment. 

         3. It is, requested that the position may please be reexamined 
and over deducted amount of Zakat may be refunded to her. It may 
also please be ensured that the Law is implemented in its true sense 
and all the subordinate offices are instructed in this regard. 

         4. This issues with the approval of the Administrator General 
Zakat. 

         [Authority.- Central Zakat Administrators letter No.16-CE 806(3), dated 2-1-1994]. 

                                                            CHAPTER X 

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                                   27 

                 RETIREMENT AND 
                 RE-EMPLOYMENT 
                             ( 983 - 984 ) 

               RETIREMENT & RE-EMPLOYMENT 

Retirement from service 
(Statutory provisions) 

Sl. No. 1 

         Retirement    from  service.-   A  civil  servant  shall  retire  from 
service on the completion of the sixtieth year of his age. 

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Sl. No. 2 
           Authorities   competent   to   accept   requests   for   retirement.-   A 
reference         is    invited      to     the    Establishment            Division's       Office 
Memorandum              No.     1/2/67-CV,        dated      the    6th    December,            1967 
(Annexure) in which it was stated that it was not necessary to submit 
requests for retirement on completion of 25 years' qualifying service to 
the     President      for   orders     where     the    appointing       authority      was    the 
President.   This   was   so   because   Government   had   allowed   all   civil 
servants the right to apply for retirement and the intimation of intention 
to retire once submitted by a civil servant was final and could not be 
modified   or   withdrawn.           This   right  of   the   civil   servant   is,   however, 
subject to the provisions of the Essential Services (Maintenance) Act, 
and is not available to a civil servant against whom a departmental 
enquiry is pending.           The question has, therefore, arisen as to which 
authority is competent to accept such requests for retirement. It has 
been       decided      that    requests       for   retirement       of   officers     of   grade 
mentioned in column 1 below should be                         submitted to the Authority 
mentioned in column 2 for orders:- 

Grade of officers                                 Authority competent to accept 

                                                    request for retirement 

 (i)      Grade 21 and above.........             Prime Minister. The summary after  approval by the 

                                                  Minister concerned would be submitted through the 

                                                  Establishment Division. 

 (ii)      Grade 17 to 20 ............            Secretary     of   the    Ministry/Division  which 

                                                  administratively controls the cadre or department to 

                                                  which the post belongs. 

(iii)     Grade 16...................             Head of Department 

 (iv)     Grade 1 to 15..............             Head of Department or Head of Office. 

 [Authority.- Estt. Division O.M.No.1/5/73-CV, dated 6-6-1974]. 

                                    ANNEXURE I 

Copy        of    Establishment          Division       O.M.      No.     1/2/67-CV,         dated 
06.12.1967 

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SUBJECT:-          Right to retire on a retiring pension after completing 
          25 years qualifying service-POLICY. 
          A   point   has   been   raised   whether  or   not   the   approval   of   the 
President (where the President is the appointing authority) is required 
for   the   termination   of   services    of   a   Class   I   Officer   who   opts   for 
retirement  in  pursuance  of  paragraph (5)  of  the  Ministry  of  Finance 
O.M. No. O.B. 2/12/63-IMP (I), dated the 18th August, 1966. 
          2. The point has been examined in the Establishment Division 
and it has been decided in consultation with the Law Division that it is 
unnecessary to submit such cases to the President.                  Only such cases 
of officers of and above the level of Heads of major Departments and 
Joint Secretaries to the Federal Government may be submitted to the 
President for information. 

Retirement on completion of 25 
years service qualifying for 
pension (General Instructions) 

Sl. No. 3 
          Retiring   Pension.-   Subject   to   the   provisions   of   the   Essential 
Services (Maintenance) Act, all Government servants shall have the 
right    to  retire   on   a   Retiring   Pension      after   completing      25   years 
qualifying service, provided that a Government servant, who intends 
to   retire   before   attaining   the   age   of   superannuation,   shall,   at   least 
three months before the date on which he intends to retire, submit a 
written intimation to the authority which appointed him, indicating the 
date     on   which     he   intends     to  retire.   Such     an   intimation,     once 
submitted,  shall  be  final  and  shall  not  be  allowed  to  be  modified  or 
               * 
withdrawn.      [The right given by this paragraph shall not however be 
available      to  Government        servant     against    whom      a   departmental 
enquiry is pending]. 

          [Authority.- Para 5 of the Finance Division O.M. No. O.B.2/12/63-IMP(I), 

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          dated 18-8-1966]. 

Sl. No. 4 

          A   question   has   been   raised   whether   a   Government   servant 
who intends to retire after completing 25 years service qualifying for 
pension, can submit a written intimation of his intention to retire even 
before completing 25 years qualifying service. 

          2. The matter has been examined, in consultation with the Law 
Division and the Finance Division, and it has been decided that the 
right to retire from service accrues to a Government servant only after 
he has completed 25 years' service qualifying for pension.                     As such, 
he can exercise the said option and submit a written intimation of his 
intention   to   retire   only after  the   date   of   completion   of   his   25   years' 
service qualifying for pension.         Application for L.P.R., if due, shall also 
be submitted after that date. 

          3.   If   a   Government   servant   desires   to   leave   service   before 
completion of his 25 years' service qualifying for pension, he may do 
so by tendering resignation from service. In that case he will not be 
entitled to any pensionary benefits. 

          4. The above position may please be brought to the notice of 
all concerned. 

          [Authority.- Estt. Division O.M. No. 23/2/81-CV (A), dated 12-4-1981]. 

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* 
 Read with Finance Division O.M.No.OB. 2/12/63-Imp. (I), dated 14-12-1967. 

Sl. No. 5 

           Notifying     retirement      of  an   officer    on    attaining     the   age    of 
superannuation.- It has come to notice of the Establishment Division 
that in some cases no notification was issued regarding retirement of 
the     officer    who     retired    from    service       on    attaining     the    age    of 
superannuation,           i.e.,  the   age     of  60     years.    The     absence       of   a 
notification regarding their retirement led to delay in payment of their 
pension and other dues. The matter has, therefore, been considered 
by the Establishment Division and it is stated that while a notification 
may not be necessary in the case of officers who attain the age of 
superannuation for retiring them from service, it is necessary to notify 
the   retirement   of   such   officers   to   all   concerned   for   the   recovery   of 
dues from the officers if any, and to facilitate payment of pension and 
other   dues   of   the   officer.       The   Ministries/Divisions  are,   therefore, 
requested to ensure that retirement of officers working under them are 
notified well in time even if the officer concerned does not take leave 
preparatory to retirement. In case the retiring officer is on deputation 
with the Ministry/Division or with any of their Attached Departments/ 
Subordinate offices and the orders regarding his retirement are to be 
issued  by  his  parent  Ministry/Department,  that  Ministry/  Department 
may please be informed of the date of retirement of the officer so that 
they may issue notification regarding his retirement. 

           [Authority.- Estt. Division O.M.No.8/22/75-C.I., dated 26-2-1976]. 

Sl. No. 6 

           Withdrawal         of    applications        for    premature         retirement.- 

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According to "Note 1" below Article 465-B/CSR, a written intimation 
once submitted by a Government servant who intends to retire after 
completing 25 years service qualifying for pension, shall be final and 
shall not be allowed to be modified or withdrawn. 

          2. The matter has been examined, in consultation with the Law 
Division   and   the   Finance   Division and   it   has   been   decided   that,   in 
partial    modification    of  the   existing   rules/orders,     if  a  Government 
servant withdraws his application for premature retirement or modifies 
the    date   of  retirement,    before    its  acceptance      by   the   competent 
authority, the application or the date of retirement shall be deemed to 
have been withdrawn or modified, as the case may be. 

          3. The above position may please be brought to the notice of 
all concerned. 

          [Authority.- Estt. Division O.M. No. 23/2/81-CV (B), dated 12-4-1981]. 

Sl. No. 7 

          Recall to duty after Premature retirement.- Attention is invited 
to  Establishment  Division's  O.M.  No.23/2/81-CV(B)  dated  12.4.1981 
according      to  which    option   to  withdraw     or  modify    the   request    for 
premature retirement is available to a government servant only before 
the said request is accepted by the competent authority. Requests for 
premature       retirement    once    accepted      by  the   competent      authority 
cannot, repeat cannot, be allowed to be withdrawn or modified. Recall 
to duty after acceptance of request for voluntary retirement amounts 
to re-employment for which approval of the Prime Minister is required. 

          2.  Ministries/Divisions      are   requested      to   bring   the   above 
position     to  the   notice    of  all concerned       including    their  attached 
departments        and     subordinate      offices,   autonomous         and    semi- 
autonomous organizations, etc., to ensure strict compliance with the 

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above stated provision. 

          [Authority.- Estt. Division O.M. No. F. 14/10/95-R.2 dated 25-8-1996]. 

Sl. No. 8 

          Form     for   the   verification    of   25    years    qualifying     service.- 
Government         servants      can   be   retired    on   completion      of  25    years 
qualifying service. It is accordingly necessary to ensure that when the 
career of a Government servant is reviewed in accordance with the 
relevant   instructions   of  the   Establishment   Division   (vide   O.M.   No. 
4/15/65-CV, dated the 13th August, 1966), he should have in point of 
fact, completed 25 years' qualifying service.              It has now been decided 
in consultation with the Ministry of Finance that Part I of the enclosed 
proforma       should     be   filled,  in  each     case    relating    to  a   Gazetted 
Government  servant,  by  the  Ministry/Division/  Office  concerned  and 
thereafter the proforma should be sent to the Audit Officer concerned 
so   that   Part   II   of   the   proforma   is   filled   by   the   Audit   Officer   and 
transmitted       back    to   the   administrative      authority     concerned.      This 
exercise should be undertaken well in advance of the date on which 
the Government servant would complete 25 years qualifying service, 
so   that   the   formal   certificate   of   the   Audit   Office   is   available   to   the 
competent   authority   in   time,   if   it   decides   to   retire   the   Government 
servant.     However, the review of the career of a Government servant 
should be taken up at the appropriate time on the basis of the details 
of   his   service   available   with   the  Administration   concerned,   but   the 
orders     of   the   competent       authority    regarding     the    retirement     of  a 
Government   servant   should   be   passed  only  after  the  receipt  of  the 
formal certificate from the Audit Officer concerned as in Part II of the 
proforma (reproduced under Serial No. 9). 

          [Authority-.Estt. Division O.M. No. 2/4/72-CV. dated 18-9-1972]. 

Sl. No. 9 

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          With    the   issue    of   Ministry   of   Finance      Notification     No.   F. 
1(15)/Reg. 6/72, dated the 31st January, 1973, clause (i) of serial No. 
8 (d) of the proforma appended to the Establishment Division's O. M. 
No.     2/4/72-CV       dated     the   18th    September,        1972     has    become 
redundant.   It   has,   therefore,   been   decided   in   consultation   with   the 
Ministry of Finance that this clause may be deleted from the proforma 
prescribed       for   the   verification    of  25    years    qualifying     service    of 
Government servants for the purposes of review of their careers and 
renumber        the   clauses    of   serial   No.   8(d).   A   copy    of  the   revised 
proforma is enclosed for reference (Annexure). 

          [Authority.- Estt. Division O.M. No. 1/8/73-CV, dated 25-3-1974]. 

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ANNEXURE 

     FORM OF CALCULATION OF 25 YEARS QUALIFYING 
     SERVICE OF A GAZETTED GOVERNMENT SERVANT 

                                   PART I 

            (For use in the Ministry/Division/Department) 

          (To  be   completed      by   the  Office/Department       in  which    the 
Government servant is serving): 

         1.       Name of Government servant. 

         2.       Father's name. 

         3.       Nationality. 

         4.       Post held. 

         5.       Date of birth. 

         6.       Date of commencement of service. 

         7.       Date of completion of 25 years qualifying service. 

         8.       Details of calculation of 25 years qualifying service:- 

                 (a)      Length of service, including interruption, etc. (No. 
                          7-8). 

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              (b)      Add: 

                       (i)       Military   service,   if   any,   which   has   been 
                                allowed to count as qualifying for pension. 

                       (ii)      Any other addition to qualifying service. 

              (c)       Total length of service (a)+(b). 

              (d)       Deduct:- 

                        i)       Extraordinary leave. 

                        ii)      Suspension not treated as duty or leave. 

                       iii)      Periods of break in service. 

                        iv)      Service   rendered   before   break   if   break 
                                not condoned. 

                        v)       Service forfeited by resignation. 

                        vi)      Unauthorized absence. 
                                Total (i) to (vi) = 

              (e)       Net qualifying service. 
                       (c) - (d) 
                                           Head of Office/Department 

                                 PART II 

 FOR USE IN THE ACCOUNTANT GENERAL'S OFFICE 

      Calculations contained in Part I have been checked. Length of 

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qualifying service accepted in Audit. 

                                     OR 

         Reasons for difference, in any, between this and the length of 
service worked out by the Department. 

                                        Assistant Accountant General. 
                                           Assistant Accounts Officer. 

Sl. No. 10 

         Indication  of  date  of  superannuation  of  Officers  proposed  for 
Appointment   to   Tenure   Posts.-   Cases   have   come   to   the   notice   in 
which     some      officers   who    were    about     to  attain   the   age    of 
superannuation   within   a   few   months   time   were   recommended   for 
appointment   to   tenure   posts,   and   in   the   Summary   for   the   Prime 
Minister,   there   was   no   indication  that   the   tenure  of   the   proposed 
appointment  would  last  much  beyond  the  age  of  superannuation  of 
the    recommendee.        Submission      of such    proposals     to  the   Prime 
Minister    without    indication   of  date   of  birth  amounts    to  disguised 
recommendation         for  re-employment.   The   competent   authority   has 
viewed the aforesaid lapse with displeasure and has directed that all 
proposals   entailing   to   appointment   to  tenure   posts   should,   besides 
providing other relevant information, specifically mention the date of 
superannuation of the recommendee so that the competent authority 
may be able to exercise conscious discretion in regard to appointing a 
person     to  a  tenure    post  involving   his   retention   in  public  service 
beyond the date of his superannuation. 

         2. The Ministries/Divisions are accordingly requested to please 
note the above direction of the Prime Minister and also bring it to the 
notice of all concerned for strict compliance. 

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          [Authority.- Estt. Division O.M. No.1/134/99-E.6, dated 3-9-1999]. 

Sl. No. 11 

          Future   good   conduct   of   pensioners.-   Attention   is   invited   to 
clause (1) of Article 351 of the Civil Service Regulations which reads 
as follows :- 

          "Future good conduct is an implied condition of every grant of 
         a   pension.      The   Local   Government   and   the   Government   of 
         Pakistan       reserve     to  themselves   the      right   of  withholding      or 
         withdrawing   a   pension   or   any   part   of   it,   if   the   pensioner   be 
         convicted of serious crime or be guilty of grave misconduct." 

          2. It has been decided that the  provision of the above Article 
should   be   strictly   enforced   in   all   cases   by   the   pension   sanctioning 
authorities.     In cases where a pensioner commits misconduct prompt 
action should be taken to withhold or withdraw his pension or any part 
of it. 

          3. Misconduct in such cases would mean conduct prejudicial to 
good behaviour or unbecoming of a gentleman.                       The decision of the 
President       on   any    question     whether      any    act   on   the   part   of   the 
pensioner is misconduct or not shall be final and binding. 

          [Authority.- Establishment Secretary's D.O. letter No.5/4/73-D, IV, dated 11-8-1973]. 

Sl. No. 12 
          Taking   part   in   politics   by   pensioners.-  Attention   is   invited   to 
clause (2) of Article 351 of the Civil Service Regulations which reads 
as follows :- 
          "(2)     Except      with    the   previous      sanction      of   the   Central 
                   Government, no pensioner shall, within a period of two 
                   years from the date of his retirement, take part in any 

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                  election or engage in political activity of any kind." 

          2. It would be noticed from the above that the pensioner can 
participate in political activity within two years of his retirement from 
service only with the previous sanction of the Federal Government. It 
has, however, been decided that as a matter of policy no permission 
should   in   future   be   granted   to   any  pensioner   to   engage   in   political 
activity of any kind. 

          3.   It  may    be    clarified   that   political   activity   would     include 
activities  like  affiliation  with  political parties, public speeches, writing 
articles,     giving    statements,      attending      political   meetings,      making 
monetary contribution for political purposes etc.               This clarification may 
be   brought   to   the   notice   of   the   Government   servants   and   also   to 
pensioners who have not yet completed two years from the date of 
their retirement. 

          [Authority.- Establishment Secretary's  D.O.letter No. 5/3/73-D.IV, dated 31-7-1973]. 

Sl. No. 13 
          Medical     facilities  to   retired   Government        servants     and    their 
families.- The question of affording free  medical treatment to retired 
Federal      Government        servants  and       their  families    has    been    under 
consideration   of   Government   from   some   time.             The   President   has 
been      pleased      to  decide     that   retired    Government         servants     and 
members  of  their  families  shall be  allowed  at  Government  expense 
out-door and in-door medical attendance and treatment in accordance 
with   the   Central   Services   (Medical   Attendance)   Rules,   1958,   to   the 
extent     admissible       to  them     while    in   service    immediately       before 
retirement subject to the following modifications:- 

                                                                 * 
           (i)     The    term    `family'   would     include    [parents,      husband, 
                  wife,   legitimate   children  and  step  children,  sisters  and 
                   minor brothers residing with and wholly dependent upon 
                   him]; 

----------------------- Page 1216-----------------------

          (ii)      Out-door and in-door treatment will be admissible only 
                   in hospitals and dispensaries maintained by the Federal 
                   Government or by a Provincial Government in a place 
                   where there is no Federal Government hospital; 

         (iii)      Treatment   will   not   be  admissible   at   residence   or   in   a 
                   hospital not maintained by the Federal Government or 
                   Provincial   Government   or  by   special   arrangements   at 
                   some other place; and 

          (iv)      Drugs and medicines may be supplied if available at the 
                   hospitals/dispensaries           in   which     a   patient     receives 
                   treatment   but   cost   of   drugs   and   medicines   purchased 
                   from the market will not be re-imburseable. 

          2.   No   charges      will  be   recovered      from    retired   Government 
servant or his family receiving treatment in a hospital maintained by 
the    Federal      Government          except        such      charges        as     were 

* 
Amended vide Ministry of Health Notification No. S.R.O. 842(1)/90, dated 11-8-1990. 

recoverable   from   him   under   the   rules   while   in   active   Government 
service. If treatment is received in a hospital maintained by Provincial 
Government,         retired    Government       servants      shall   pay    the   required 
charges  to  the  hospital  authorities  and  claim  reimbursement  on  the 
strength of a certificate signed by the Administrator/Superintendent of 
the    hospital     himself     from    the    Accounts      Officer/Treasury        Officer 
concerned to the extent mentioned above. A copy of such claim will 
be   supplied   to   the   Health   Division.   The   Accounts   Officer/Treasury 
Officer     shall   deal   with   such     claims   like   similar    claims    of  serving 
Government servants. 

          3. This issues with the concurrence of the Ministry of Finance. 

----------------------- Page 1217-----------------------

          [Authority.- Health Division O.M. No.F.25-24/ 63-MF, dated 12-10-1963]. 

Sl. No. 14 

          According to the present instructions which were issued by this 
Division under O.M.No.F.17-44/76-MF, dated 20th December, 1976 in 
terms of Section 3 of the Discontinuance of Medical Reimbursement 
Act,    1972    (No.   XXV    of  1972),    Government       servants     may    obtain 
medicines prescribed by the authorized medical attendant for them, or 
for   member   of   their   family,   from   a   medical   store   administered   by 
Government or from a chemist approved by the Government; the bill 
of the chemist is reimbursed to the chemist by the Government. This 
arrangement   has   not   worked   satisfactorily   and   cases   came   to   the 
notice where supply of medicines even in emergencies was not made 
available to the Government servant or to his family. The position has 
accordingly been reviewed and it has been decided that if a medicine 
(which     expression      includes    protective    and    curative    vaccine/sera) 
prescribed   by   an   authorized   medical   attendant   is   not   available   in 
Government   store,   in   the   Government   hospital   or  dispensary,   the 
Government   servant   may   purchase   it   from   a   licensed   chemist   on 
proper cash receipt, the expenditure incurred on this account will be 
reimbursed to him on the authority of a certificate of the authorized 
medical   attendant   to   the   effect   that   the   medicine   was   not   available 
from     Government         stock    and    that    it  was    necessary       for   the 
treatment/restoration        of   health   of   the   Government       servant     or  a 
member of his family, as the case may be. 

          2.  The     procedure      to  be    followed     for  reimbursement        of 
expenditure       incurred   in  purchase      of  medicines     by   a  Government 
servant will be the same as was in vogue prior to the promulgation of 
the Discontinuance of Medical Re-imbursement Act, 1972. 

          3.    It   has     also    been      decided      that     each     Ministry/ 

----------------------- Page 1218-----------------------

Division/Department/Office shall maintain a register containing ledger 
account   of   each   Government   servant,   prescription   by   prescription, 
and   another   register   containing   a   consolidated   abstract   of   monthly 
expenditure showing the name of each Government servant and the 
total   expenditure   incurred   during   a  month,   on   medical   bills.   These 
registers will be scrutinized for purposes of budgetary and expenditure 
control   (at   regular   intervals)   by  one   of   the   existing   officers   to   be 
specifically            assigned             this         task          by          each 
Ministry/Division/Department/Office  for   its   own   employees.   It   will   be 
open to the administrative authorities to refer to the Director General 
(Health), for his technical scrutiny, cases where it is apprehended that 
excessive or unreasonable amounts have been claimed. If it is found 
that    the   privilege   has    been    abused,     the   concerned       Government 
servants shall lay themselves open to suitable action. 

          4. An amendment has been made in rule 3(2) of the Central 
Services   (Medical   Attendance)   Rules,   1958,   the   revised   version   of 
which is as follows:- 

         "B               (2) Where a Government Servant is entitled under 
                           sub-rule   (1),   free   of   charge,   to   receive   medical 
                           attendance, any amount paid by him on account 
                           of   such     treatment     shall,   on   production      of  a 
                           certificate     in   writing    by    authorized      medical 
                           attendant      in  this   behalf   and    subject    to   such 
                           instructions   as   may   be  issued   by   the   Federal 
                           Government from time to time, be reimbursed to 
                           him by the Central Government." 

          5. These orders shall take effect as from the 23rd November, 
1976 and shall supersede Health Division's Office Memorandum No. 
F. 17-44/76, dated the 20th December, 1976. 

          [Authority.- Health Division O.M. No.F. 17-44/76-MF, dated 15-2-1977]. 

----------------------- Page 1219-----------------------

Sl. No. 15 

          In  partial  modification  of  Health Division Office Memorandum 
No.   F.17-44/76-MF(I),   dated   the  15th   February,   1977   it   has   been 
decided   that   Federal   Government           Servants/   Pensioners   and   their 
families      will    be     supplied      all    drugs      and     medicines        from 
hospitals/dispensaries          as   will   be  prescribed       by   their   authorized 
medical attendants. The reimbursement will be occasional and will be 
made       by    the    Ministry     of   Health     to    any    employee        of   any 
Ministry/Division   who   may   have  not   been   supplied   medicines   from 
Hospitals/Dispensaries on production of a certificate from the head of 
the institution concerned to that effect. 

          2.   The   hospital   authorities   have   been   issued   instructions   to 
ensure that the drugs/medicines prescribed by the authorised medical 
attendants   of   the   Government   servants/pensioners,   are   supplied   to 
them.  The Provincial Governments also have been asked to consider 
the Federal Government servants and their families who are admitted 
in their hospitals as entitled patients, to receive medical treatment free 
of charge. 

          3. These orders have taken effect from 1st July, 1978. 

          [Authority.- Health Division O.M.No.17-44/76-MF(I) dated 16-7-1978]. 

----------------------- Page 1220-----------------------

Sl. No. 16 

          The   Cabinet   was   briefed   on      the   state   of   economy   by   the 
Finance Division and the following decisions were taken:- 

          ii)      the   Cabinet      decided      that   the   facility   for   medical 
                  treatment      abroad      at   public   expenditure       should    be 
                  withdrawn.   The   decision   should   not   apply   to   persons 
                  already under treatment abroad; 

          [Authority.- Cabinet Decision in Case No.1(X)/26/96, dated 6-11-1996]. 

Sl. No. 17 

          In  pursuance       of  Economic      Coordination       Committee       of  the 
Cabinet decision in case No. ECC-275/21/95 dated 18-12-1995 and 
the   Federal   Services   Medical   Attendance   Rules,   1990,   reference   is 
made   to   Health   Division's   O.M.   No.F.20-5/92-MF.I   dated   the   19th 
December, 1993 laying down procedure for reimbursement of medical 
charges   to   the   retired   Government   servants   or   members   of   their 
families.  It  is  stated  that the Government, in partial supersession of 
the Health Division's aforesaid O.M. dated 19th December, 1993 has 
decided that the procedure laid down in para 2 below shall henceforth 
be   followed   for   reimbursement   of  charges   incurred   on   account   of 
medical attendance and treatment of the retired Government servants 
and members of their families. 

          2. All claims/bills shall be prepared by the retired Government 
servants      in  the   prescribed      application/bill    form    at  Appendix-I      as 
revised, and:- 

           i)      The   bill   shall   be   supported   by   the   prescription   chits 
                  indicating   medicines   not   available   in   hospital/   medical 
                  store/dispensary duly signed by the authorised medical 

----------------------- Page 1221-----------------------

         attendant. 

 ii)      the   application/bill,  duly   completed   and   countersigned 
         by the competent medical authorities specified in para 5 
         of   Appendix-II   as   revised,   shall   be   submitted   by   the 
         retired   Government   servant  to   the   Head   of   the   office 
         from where he retired and which prepared his pension 
         papers. 

 iii)     The Head of the office or the officer authorized by him, 
         as in the case of corresponding Government servants 
         receiving   the   bill,   shall   subject   the   bill   to   scrutiny   in 
         accordance with the guidelines laid down in Appendix-II 
         and     to  the   same     scrutiny    and    procedure,     mutatis 
         mutandis, as is observed in the case of medical bills of 
         serving   Government   servant;   of   equivalent   status   and 
         shall countersign it in full or, as the case may be, for the 
         reduced   amount   if   found   admissible  and  transmit  it  to 
         the Health Division after approval of the Secretary of the 
         Ministry concerned. The Health Division shall scrutinize 
         all the claims and authorize payment to the AGPR out 
         of the budget provision, on the above account, placed 
         at the disposal of the Health Division. 

 iv)      After scrutiny, the bill alongwith vouchers shall be sent 
         to   the   AGPR       for  issue    of  Cheque      to   the   retired 
         Government servant or, as the case may be, member 
         of   the   family    drawing   family     pension     and   claiming 
         reimbursement   or   payment  through   authority   letter   in 
         Appendix-III,   as   revised,   issued   to   the   branch   of   the 
         National Bank of Pakistan or, as the case may be, the 
         Treasury      Office   from   where     the  retired   Government 
         servant is receiving his pension. The vouchers would be 
         retained by the Accounts Officer. 

----------------------- Page 1222-----------------------

          3.   As   a   safeguard      against    any     possibility    of  double     or 
fraudulent claim, cent percent post-payment checks shall be carried 
out by the AGPR in the following form: 

 1        2        3        4        5        6        7         8 

S.No.     Month    Name    No. &     No &     Amount   Date     Certification 

      to which     of the  date      qty of   claimed/ of       by Audit 

          relates  Chemist  of cash  medicine paid     payment 

                           memo 

          4.   The   expenditure   on   account  of   reimbursement   of   medical 
expenses to  the retired Government servants shall be debitable to:- 

Functional Head 

00000 - General Administration 
02000 - Fiscal Administration 
02800 - Pensions 

Objective Head 

Minor     - 66000 - Pensionary Benefits 
Detailed- 66600 - Reimbursement of medical charges to pensioners 

          5. The retired Government servant or member of his family as 
defined  in  Rule  2(a)(d)  of  the  Federal  Services  Medical  Attendance 
Rules, 1990 shall not be required to pay for the indoor treatment in the 

----------------------- Page 1223-----------------------

Government hospital as in the case of serving Government servants. 
In   the   case   of   a   private   hospital,  provided   it   is  authorized   by   the 
competent       authority,   retired   Government       servant    concerned      shall 
submit bills of hospital charges paid by him for indoor treatment as in 
the    case    of  serving    government       servants    i.e.  to   their  head    of 
department etc. 

          6.   The    Government         hospitals    in   the    case     of   retired 
Government   servant   shall   follow,  mutatis   mutandis,   the   instructions 
laid down in respect of serving Government servants. 

          7. These instructions shall take effect from Ist July, 1996. All 
claims for reimbursement of medical charges on account of a medical 
attendance and treatment of retired Government servants or member 
of their families pending prior to the Ist of July, 1996 (since issuance 
of   Federal     Services     Medical   Attendance        Rules,    1990)    shall   be 
disposed of in accordance with the procedure laid down in this Office 
Memorandum.   The   budget   provision   for   financial   year   1996-97   will 
also cover payment of such pending claims. 

          [Authority.- Health Division O.M. No.F.20-5/92-MF-I, dated 01-10-1996]. 

                                                                 Appendix-I 

 Application/Bill for Reimbursement of Medical Charges in 
 respect of retired Government servant and his dependents: 

                                    PART A 

1.        Name of the retired Federal Government servant or member of 
         his    family    in   case     of   deceased       Government         servant 

----------------------- Page 1224-----------------------

2.        Designation and basic pay scale of the Government servant at 
        the time of retirement 
3.        Name of the patient and relationship being member of family 
         as defined in rule 2(1)(D) of the Government Servants (Medical 
        Attendance             and          Treatment)           Rules           1990 

4.       Diagnosis of the patient 
5.        Ministry/Division/Department/Office             from       where        the 
         Government           servant       named        at      S.No.1       retired 

6.        Number        and      date      of     pension       payment        order 

7.        Accounts      Office   which     issued     pension     payment      order 

8.        District Accounts Office/Treasury/branch of the National Bank 
         of  Pakistan  and  the  station  from  where  the  pension  is  being 
         drawn 
         Received from the Manager/Treasury Officer/District Accounts 
Officer                   (here give the name of the branch of the National 
Bank   of   Pakistan,   or   as   the   case   may   be   of   the  Treasury   or   the 
District     Accounts        Officer     concerned)        the    sum       of    Rs. 
(Rupees                                                only), on account of the 
reimbursement   of   charges   on   medical attendance   and   treatment   of 
                   (here   give   the   name   of   the   patient   and   in   case   the 
patient is a member of the family, his name, age and relationship with 
the Government servant) as detailed below:- 

         List  of medicines with quantity/hospital bill/laboratory charges 
         etc., for which reimbursement is claimed through this bill. 

Name & date Name of the                    Name of drug/             Amount 

----------------------- Page 1225-----------------------

of bill/   Chemist Shop/            medicine with 
Cash Memo         Hospital/Clinic/          quantity/details 
                    Dispensary               of tests etc. 

Dated 
                                                                   Signature 
                                                                       Name 
                                                           (in block letters) 

----------------------- Page 1226-----------------------

                                      PART B 

         Certificate by Government servant (or member of his family in 
case of deceased Government servant). 

         Certified that:- 

         1.       The claim was not drawn before. 

         2.       The    member      of   my    family   for   whose     treatment 
                 reimbursement  has  been  claimed is wholly dependent 
                 on me. 

         3.       The    children   for   whom      reimbursement       has    been 
                 claimed are minor and wholly dependent on me. 

         4.       I shall have no objection to the recovery of any amount 
                 over paid, if any, from my pension or otherwise. 

         *5.      I   am     a     dependent       family     member       of    Mr. 

                        a Government servant. 

         6.       I/Mr.                                retired from the post of 
                 from (name of office/department). 

                 Full      name        of      the      Government          servant 

                                                         (in block letters) 

                                                                 Signature 
                                        Full name of the Govt. Servant 
                                                         (in block letters) 

----------------------- Page 1227-----------------------


----------------------- Page 1228-----------------------

                                      PART C 

         CERTIFICATE BY THE AUTHORISED MEDICAL 
                             ATTENDANT 

         1.   Certified    that  the     medicines/drugs/hospitalisation/clinic 
test/examination,   listed   below,   were   essential   for   the   recovery   and 
restoration              of           health            of           Mr./Mrs./Miss 
name of the retired Government servant/members of the family of Mr. 
                      as   defined    in  Rule    2(1)(d)   of  the   Government 
Servants (Medical Attendance Rules, 1990) (in the case of a member 
of the family, his name, age, and relationships also be stated). 

         2. It is further certified that neither the medicine/drugs etc. nor 
their     effective     substitutes     could      be     supplied      from     the 
hospital/dispensary. 

         3. Also certified that all the above mentioned tonics/ vitamins 
have been prescribed as medicines and not as tonic or food. 

         4. Certified that the treatment received at unauthorized private 
hospital/clinic was due to emergency situation. 

                                                                 Signature 
Dated                                                         Designation 
                                                            Official Stamp 

            COUNTERSIGNATURE BY HOSPITAL AUTHORITIES 
                         SPECIFIED IN APPENDIX II 

                                                                 Signature 
Dated                                                         Designation 
                                                            Official Stamp 

----------------------- Page 1229-----------------------

* 
To be given if the serving member of the family as defined in Rule 2(1)(D) of the Federal Government 

servants Medical Attendance Rules, 1990 is submitting the claim. 

               COUNTERSIGNATURE BY THE DEPARTMENTAL 
                          CONTROLLING AUTHORITY 

                                                                      Signature 
Dated                                                              Designation 
                                                                 Official Stamp 

   Certificate from the office of the retired Government servant. 

Functional Head 
00000 - General Administration 
02000 - Fiscal Administration 
02800 - Pensions 

Objective Head 
Minor     - 66000 - Pensionary Benefits 
Detailed- 66600 - Reimbursement of medical charges to pensioners 

                                                                      Signature 
                                                                    (Full Name) 
Dated                                                            (Designation) 
                                                               (Official Stamp) 

                                     PART D 

For use in the audit office which 
issued the pension payment order 

----------------------- Page 1230-----------------------

Pensioners P.P.O. No. 

----------------------- Page 1231-----------------------

                                                               Appendix-II 

            GUIDELINES FOR SCRUTINY OF CLAIMS: 

         1.       Only   prescribed   application/bill   (specimen   Appendix   I) 
                 duly filled in and not any other form/proforma is used. 

         2.       Duly   attested   copy   or   copies   of   proper   prescription   or 
                 prescriptions   bearing   OPD   No.,   name,   age,   sex   and 
                 disease of the patient and admission/discharge slip (in 
                 case of indoor treatment) are attached. 

         3.       Names and quantity of the medicines purchased by the 
                 claimant are clearly indicated on application/ bill. 

         4.       Application/bill    must    be    signed    by   the    Authorized 
                 Medical Attendant. 

         5.       The following officers are authorised to countersign the 
                 application/bill. 

Places                            Officers authorised to 
                                  countersign Application/Bill. 

(a)      Islamabad         (i)     Medical         Superintendent,          F.G.S.H. 
                                  Islamabad 

                          (ii)     Executive Director, P.I.M.S., Islamabad 

                          (iii)    Joint     Executive        Director,     Children 
                                  Hospital (PIMS), Islamabad. 

----------------------- Page 1232-----------------------

                         (iv)     Civil Surgeon (Federal Govt.), Islamabad. 

(b)      Rawalpindi/      (i)     Civil      Surgeon        (Federal        Govt.), 
         Peshawar/ 
        Quetta (ii)       The    Medical     Superintendent,       T.B.    Centre, 
                                 Rawalpindi. 

(c)     Karachi           (i)     Civil Surgeon (Federal Govt.) 

                         (ii)     Director,  Jinnah     Postgraduate       Medical 
                                 Centre, Karachi. 

                         (iii)    Executive    Director,   National    Institute  of 
                                 Cardiovascular Diseases, Karachi. 

                         (iv)     Director, National Institute of Child Health, 
                                 Karachi. 

(d)     Lahore            (i)     Civil Surgeon (Federal Govt.) 

                         (ii)     Chairman/Administrator,        Shaikh     Zayed 
                                 Postgraduate Medical Institute, Lahore. 

(e)     Quetta           Civil Surgeon, Federal Government Quetta. 

(f)     Peshawar                 Civil     Surgeon,      Federal     Government 
                                 Peshawar. 

(g)     Other places where        Medical Superintendent/Officer 
        there is no Federal       Incharge or Head of the Provincial 
        Govt. Hospital            Government Hospital concerned. 

         6.      In case the patient is referred to some other hospital by 

----------------------- Page 1233-----------------------

         his    authorized     medical    attendant,     a   copy    of  such 
         reference letter/move sanction, as the case may be, is 
         attached with the claim. 

 7.       No   receipt   written   on   private   pad/chit   of  the   Doctor 
         except     on    proper    hospital    printed    form    is  to   be 
         accepted. 

 8.       Cash    memos      must    be  on    proper   printed    form   with 
         license number of the chemist alongwith official stamp 
         of the Authorized Medical Attendant showing his name 
         and designation. 

 9.       In case of indoor treatment, diet charges are not to be 
         reimbursed. 

 10.      Cost   of   Unani   eruvedic   and   Homoeopathic   medicines 
         will not be reimbursed. 

 11.      The   transportation     charges    except     to  the   extent    of 
         entitlement of the patient would not be reimbursable. 

 12.      In   addition   to   above,   if   a   patient   has   to   get   medical 
         treatment from any unauthorized private hospital/ clinic 
         in   emergency      he   is  required   to   produce   emergency 
         certificate   from   the   treating   doctor   showing   nature   of 
         disease      and    treatment     given    and     get   the   claim 
         (Appendix I) signed by the nearest authorized medical 
         attendant and countersigned by the officers indicated in 
         item 4 above. The office receiving the bill will pass the 
         bill for the amount found reimbursable and transmit the 
         bill   to   the   Health   Division   for   scrutiny   and   authorizing 
         payment to the AGPR. 

----------------------- Page 1234-----------------------

                                                           Appendix-III 

                                       Registered AD/Special Sealed 
From 

To 

Subject:-        Reimbursement of Medical Charges to Retired 
         Government Servant/Member of his families as 
         defined in Rule 2(1)(d) of the Federal Services 
         Medical Attendance Rules, 1990. 

         In pursuance of Ministry of Health                            read with 
                                        you are hereby authorised to make 
payment       of    Rs.                        only     (in   figures)    Rupees 
only   (in   words)   to   the   following   pensioner/member   of   his   family   as 
defined in Rule 2(1) of Federal Services Medical Attendance Rules, 
1990 on proper identification. He has been drawing pension from your 
counter. 

         (a)    Name 
         (b)    Father's Name/Husband Name 
         (c)    National Identity Card No.                                (d) 
                         Post held by the Government servant concerned 
                at the time of retirement and the office from which he 
                retired. 
         (e)     Number   and   date   of   pension   payment   order   and   the 
                name of issuing office. 

         2. The expenditure is debitable to the head 

         3. Debit may be raised to this office quoting No and date of this 
authority letter. 

----------------------- Page 1235-----------------------

                                        Signature (Accounts Officer) 
                                                       Official Stamp 
                                                                  Seal 
Copy to:- 

1. Ministry of Health 
2. 
3. (Govt. Servant) Complete postal address 

                                                           Signature 
                                                   (Accounts Officer) 

Sl. No. 18 

         Travelling  allowance    on   retirement.-  1.  (a)  A  Government 
servant is allowed T.A.to the extent specified below, in respect of the 
journey from the place of his last posting to his home town, performed 
during leave preparatory to retirement on or after retirement :- 

         (i)     Actual fare by rail or steamer of the class to which he 
                was    entitled  immediately,   before    his  retirement   for 
                himself    and   for  each   member    of  his  family.   For 
                journeys by road between places not connected by rail 
                or steamer, mileage allowance will be allowed. 

         (ii)   Cost of transportation of personal effects to the extent 
                admissible    to  him  immediately    before   retirement   for 
                journeys on transfer. 

         (b) Advance payment for expenditure as at (a) above shall be 

----------------------- Page 1236-----------------------

made and be treated as final payment. 

          (c)   The   home   town   shall   be   determined   according   to   entries 
pertaining to the permanent address of the Government servant in his 
service     record    or   according     to   the  declaration      made     by   him   for 
purpose of leave travel concession. 

          (d)  That  term  "retirement"  shall  mean  retirement  on  attaining 
the age of superannuation, or on completing prescribed service limit, 
or voluntary retirement on completion of 25 years qualifying service, 
or on invalid pension, or compulsory retirement. (Para 17 of Finance 
Division's O.M. dated 20th December, 1972). 

          2.  Government        servants     whose      home     towns    are   in  Gilgit, 
Baltistan   and   Chitral   and  have,   of   necessity,   to   perform   journey   on 
retirement, by air, shall be allowed travelling allowance as under:- 

           (i)     For the portion of journey connected by rail; rail fare of 
                  the class of entitlement. 

          (ii)     For the portion of journey connected by road; mileage 
                  allowance at prescribed rate. 

         (iii)     Air   fare   (economy   class)   for   self   and   family   from   the 
                  Airport   of   Rawalpindi/Peshawar,   as   the   case   may   be, 
                  upto the airport near the home town; and 

          (iv)     The  cost  of  transportation  of  personal  effects  at  paisa 
                  * 
                   0.148 per Kilometer Per Kilogram from the residence at 
                  the old station of posting to the residence at his home 
                  town irrespective of mode by which the personal effects 
                  are carried. 

          [Para 2, Finance Division O.M. No. F. 2(16)-R 9/77 dated 29-6-1977]. 

----------------------- Page 1237-----------------------

           3. A civil servant who did not avail himself of the concession of 
retirement   T.A.   during   leave   preparatory   to   retirement,   may   do   so 
within six months after the actual date of his retirement. If, however, a 
retired   civil   servant   dies   during  this   period   without   having   availed 
himself       of   the    concession,        it  may     be    allowed       to   the   family     on 
application   to   the   Head   of   Department   and   should   be   availed   of 
before   the   expiry   of   six   months   from   the   date   of   retirement   of   the 
deceased Government servant or within three months of the date of 
his death, whichever may be later. 

           4.   In   the   case   of   a   retired    Government   servant   who   is   re- 
employed immediately after, or within six months from the date of 
his retirement, the time limit prescribed above shall commence from 
the date on which the period of re-employment concludes. 

           [Authority.- Finance Division O.M. No. F. 2(5)-R 9/76, dated 3-3-1976]. 

           Note.-    For subsequent orders regarding grant of T.A. to Government servants proceeding 

                    on    retirement  including  payment  of Transfer  Grant,  see Finance    Division's 

                    Compilation of General Orders relating to Travelling Allowance. (1947--30th June, 

                     1981). 

* 
 Revised vide Finance Division O.M.No.1(16)Reg.9/91, dated 3-10-1991. 

Sl. No. 19 

           Reference Finance Division's O.M. No. F.2(1)-Rev.I/72 dated 
the     20th    December,          1972,     on    the   above       mentioned        subject,     as 
amended from time to time, it is stated that the President has been 
pleased         to   decide       that    the    existing      rates     of    Transfer       Grant, 
Transportation          of   Motor      Car/Motorcycle/Scooter              by    road     and    the 
Mileage Allowance shall be revised with immediate effect, as under: 

                                   (I)  TRANSFER GRANT 

----------------------- Page 1238-----------------------

   Category of Employees             Existing Rates                    Revised Rates 

a)          Employees           One month's pay subject       No change in the existing rules 

         having family.         to a maximum of               but the condition of maximum of 

                                Rs.4000/-                     Rs.4000/- and Rs.2000/- has 

                                                              been removed. 

b)          Employees not       Half month's pay subject 

         having family.         to a maximum of 

                                Rs.2000/- 

                 (II) TRANSPORTATION OF MOTOR CAR/MOTOR CYCLE 

                                   OR SCOOTER BY ROAD. 

                                                           Existin      Revised Rates 

                                                   g Rates    per     per kilometer 

                                                   kilometer 

                    i)          Motor Car              60 Paisa             Rs.1.20 

                    ii)         Motor Cycle or         20 Paisa             Rs.0.40 

                             Scooter 

----------------------- Page 1239-----------------------

                                    (III) MILEAGE ALLOWANCE 
                                                            Existing Rates       Revised Rates 
                                                           per Kilometer         per Kilometer 
  a)         Personal car  or by engaging                        Rs.2.00              Rs.3.00 
             a full taxi. 

  b)         Motor Cycle or Scooter.                             Rs.0.65              Rs.1.00 

  c)         Bicycle,  animal back                               Rs.0.50              Rs.0.75 
             or foot. 

  d)         Public transport plying for hire                    Rs.0.32              Rs.0.50 
             on single seat asis:- 

                                                                 Rs.0.20              Rs.0.30 
             i)         For      Govt.     Servants 
                                               in 
                                               BPS- 
                                               7 and 
                                               abov 
                                               e. 

             ii)        For Govt.servants in BPS-6 
           and below. 

                                        (IV) TRAVEL BY AIR: 

                      Government servants in BPS-17 and above and those in receipt of pay exceeding 

                      * 
                       [Rs. 5400/- P.M.] shall be allowed to travel by air. 

    ** 
2.    [Transportation of Motor Car may be permitted by any means of 
transport but its transportation cost be restricted to the expenditure for 
EVK transport]. 

            [Authority.- Finance Division O.M. No.F.1(16)-Reg.(9)/91, dated 21-8-1991]. 

Employment after retirement 
Policy and procedure 

Sl. No. 20 

----------------------- Page 1240-----------------------

           Re-employment after superannuation.- It has been noticed that 
Ministries/Divisions initiate proposals for re-employment of 

* 
 Subs vide Finance Division O.M. No. F.1(33)-Reg.9/94, dated 19-10-1994. 

** 
 Added vide Finance Division O.M. No.F.1(16)-Reg.(9)/ 91, dated 26-9-1991. 

Government servants after superannuation as a routine measure. It is 
emphasized   that   re-employment   beyond   superannuation   should   be 
an exception and not the rule. It may be recommended only in cases 
where       Government          considers      that    the    experience       gained      by   the 
retiring   person   is   of   vital   importance   and   can   be   gainfully   utilized, 
particularly in fields where suitably qualified and experienced persons 
are not available. 

           2.   For   achievement   of   the        objective   mentioned   above,   the 
present       Government          has     framed     a    policy    for   re-employment           of 
Government servants and cases for re-employment would, in future, 
be considered in accordance with the following criteria: 

            (i)      Non     availability     of  suitably      qualified     or   experienced 
                    officers to replace the retiring officer; 

           (ii)      the officer is a highly competent person with distinction 
                    in his profession/field; 

          (iii)      the re-employment does not cause a promotion block; 
                    and 

           (iv)      retention of the retiring officer, for a specified period, is 
                    in the public interest. 

----------------------- Page 1241-----------------------

This   policy   would   also   apply   to   government   controlled   corporations 
and other autonomous bodies. 

          3.    Proposals       for    re-employment          are     required      to   be 
accompanied with the following documents/information:- 

          (a)      The   proposal   duly   signed   by   Secretary   or   Additional 
                  Secretary        Incharge      of   the    Ministry     concerned        is 
                   received in the Establishment Division 6 months before 
                  the   officer   is   due   to   attain   the   age   of   superannuation 
                  and has the approval of the Minister Incharge; 

          (b)      the steps taken to train the substitute, if any; 

          (c)      ACRs      with   photograph,      ICP     chart    and    bio-data     on 
                   prescribed proforma; and 

          (d)      certificate that the officer is medically fit. 

          4.   Re-employment   beyond   the   age   of   superannuation   in   all 
cases requires the approval of the Prime Minister. 

          5.   It  is  requested      to   instruct   all  concerned       in  Ministries/ 
Divisions   and   Attached   Departments/autonomous   bodies   to   strictly 
follow the guidelines given above. 

          [Authority.- Establishment Secretary's d.o. letter No.7/3/ 89-OMG-II dated 28-01-1989]. 

Sl. No. 21 

          Re-employment of Civil Servants after compulsory retirement 
or    termination     of  service.-  A     person,     whose     services     have    been 
terminated       as   a   result    of  a   disciplinary     action    against     him,   or 

----------------------- Page 1242-----------------------

retrenched   due   to   winding   up   of  an   organization   (where   he   was 
serving) on grounds of its having been set up irregularly, will not be 
re-employed without obtaining the orders of the President. 

          2.   Such   cases   for   re-employment   of   persons,   in   all   grades, 
both     in  Government        service    and   Corporations       etc.,  should     be 
submitted        by     the    Ministry      concerned       (together      with     its 
recommendations and bio-data of the proposed person), through the 
Establishment Division, to the President for orders.              Such a proposal 
shall be made in the form of a "Summary", containing the approval of 
the    Minister-in-charge,     and    signed    by   the   Secretary   or   Additional 
Secretary Incharge. 

          3. Ministries/Divisions are requested to bring these instructions 
to     the      notice     of     all    Attached       Departments/Subordinate 
Offices/Corporations         etc.   under     their  administrative      control,    for 
information and necessary action. 

          [Authority.- Estt. Division O.M. No. 2/6/78-CV, dated 08-1-1979]. 

Sl. No. 22 

          A question has arisen whether a Government Servant, whose 
L.P.R. has been refused, should be recommended for re-employment 
on the same post, after superannuation. 

          2. It  has   been     decided     that  as   a   matter    of  policy,   re- 
employment,   beyond   superannuation,            may   not   be   initiated   as   the 
period of refused L.P.R. gives ample time to find out replacement of 
the    retiring   officer.  In   exceptional     cases,    where     re-employment 
beyond      superannuation        is  inevitable,    the   reasons     therefor   may 
specifically be brought out in the "Summary for the President". 

          3. Ministries/Divisions may please bring these instructions to 

----------------------- Page 1243-----------------------

the notice of the autonomous bodies/corporations etc. 

          [Authority.- Estt. Division O.M. No. 3/60/81, dated 17-11-1982]. 

Sl. No. 23 

          It has time and again been stressed that the approval of the 
President would be necessary in all cases of re-employment after the 
age of superannuation in Government as well as in the autonomous 
bodies.      In  this   connection      attention    is   invited   to   Establishment 
Secretary's        d.o.   letter    No.     8/l/72-CV,      dated     29-5-1972       and 
Establishment         Division    O.M.     No.    2/2/78-CV,      dated        24-12-1978. 
According       to  these    instructions    the   age    of  superannuation        of  all 
Government         servants     should    be  60    years    and   this   should    apply 
equally   to   Government   controlled   corporations/   autonomous   bodies 
etc. and if such organizations have prescribed age beyond 60 years 
they   were   required   to   amend   their   Recruitment/Service   Rules   and 
inform   the   Establishment   Division   of   compliance.   It   was   abundantly 
made clear that in case no communication was received it would be 
assumed that the age of superannuation, as prescribed in their rules, 
is 60 years. 

          2. Contrary to the explicit instructions referred to above it has 
come  to  notice  that  corporations/autonomous  bodies  have  been  re- 
employing persons after the date of superannuation without obtaining 
prior approval of the President. 

          3.   It   is,   therefore,   reiterated  that  no  person  who  has  already 
attained the age of 60 years should be allowed to be in employment 
without obtaining prior approval of the President. 

          [Authority.- Estt. Division O.M. No. 2/48/84-ABC dated 23-1-1985]. 

Sl. No. 24 

----------------------- Page 1244-----------------------

          The Prime Minister has taken serious notice of cases in which 
civil servants were allowed to continue in service beyond the date on 
which   they   attained   the   age   of     superannuation   or   completed   the 
specified   period   of   their   re-employment   on   contract   simply   on   the 
grounds that proposals for their re-employment beyond the age of 60 
or beyond the period of re-employment had been submitted or were 
being   submitted.   This   practice   is   in  violation   of   Government's   clear 
instructions   issued   time   and   again.       In   this   connection,   attention   is 
invited to circular (d.o. letter No. 4/1/84-R.I dated 20-6-1984). 

          2.   The    procedure      for   employment        of   civil  servants     after 
retirement should be strictly followed. It should particularly be ensured 
that   all   proposals   for   re-employment   beyond   the   age   of   60   or   for 
extension of the period of current re-employment are made at least 6 
months before the date of attaining the age of superannuation or the 
date   of   expiry   of   the   current   period   of   re-employment,   as   the   case 
may be. 

          3. In case a proposal for  re-employment has been submitted 
and   no   decision   has   been   received   by   the   date   on   which   the   civil 
servant   concerned   attains   the   age   of   60   or   completes   the   current 
period of reemployment, it is the responsibility of the head of office to 
ensure that the civil servant relinquishes the charge on such date. 

          [Authority.- Estt. Secretary's d.o. No. 4/1/84-R.I, dated 8-8-1985]. 

Sl. No. 25 

           In     continuation      of   the   Establishment         Division's     Office 
Memorandum No.2/2/78-CV, dated the 24th December, 1978, it is re- 
emphasized         that   re-employment       of   Government        servants     beyond 

----------------------- Page 1245-----------------------

superannuation is allowed in exceptional cases  to  meet the shortage 
of   experienced   and   competent   persons   where   replacements   from 
present     cadres    are   not   available. Proposals        for  re-employment, to 
be   submitted   by   the   Ministry   concerned   through   the   Establishment 
Division to the President, are to indicate reasons for non-availability of 
substitute,      steps    taken     to  train    a   substitute    and     that   the   re- 
employment/extension is not likely to block the promotion prospects of 
other   officers.   The   instructions   have   been   circulated   in   our   Office 
Memorandum  referred  to  above  under which detailed information is 
required to be provided along with the proposal for re-employment. 

          2. It is   requested      that   while    submitting Summaries for re- 
employment/extension   in   re-employment,   detailed   information   may 
also be furnished on the prescribed proforma attached as Annexure-I. 

          [Authority.- Estt. Division D.O. letter No. 5/10/83-E.4, dated 23-4-1983]. 

----------------------- Page 1246-----------------------

                                                             Annexure-I 

                           BIO-DATA FORM 
          (TO BE USED IN RE-EMPLOYMENT CASES) 

1. 
         (Name of the Officer) 

         a.      Grade 
         b.      Date of Birth & Age on 
                (Years           months           days) 
         c.     Date of joining & Length of Service 
                (Years           months           days) 
         d.     Date of Re-Employment(approved earlier)(Only 
                                                                 in     case     of 
                                         extension        in    Re-employment 
                                         period). 
         e.     Total ACRs     V.Good  Good  Average  Below        Average 
                                 (Years   to   be   shown   against   Average   & 
                                 Below Average ACRs) 

         NOTE: 

         (1)     Any missing ACRs with reasons 
         (2)     Photo of the officer affixed in the CR dossier or not, if 
                not affixed. 

         f.     Adverse Remarks in the ACRs 
         g.     Service (Showing Appointment Held) 

2.       Promotion in Blockade            (Indicate   if   Promotion   blockade   is 
                                         created        due      to     his     re- 
                                         employment). 

----------------------- Page 1247-----------------------


----------------------- Page 1248-----------------------

Sl. No. 26 

          Re-employment             of      government           servants         beyond 
superannuation          is   to   be    recommended           in   exceptional      cases 
particularly     to  meet     the   shortage     of  experienced       and    competent 
persons where replacement from the existing cadres is not available. 

          2.   The   Prime   Minister   has  been   pleased   to   observe   that   no 
case for re-employment/extension in re-employment should be put up 
unless specifically asked for. 

          [Authority.- Estt. Division d.o. letter No.1/2/90-D.S. dated 07-3-1990]. 

Sl. No. 27 
         It   has   been     observed      by   the  Establishment         Division    that 
officers    appointed      on   contract     or  serving    on   re-employment         and 
secondment in the Federal Government continue in their posts after 
the   expiry   of   their   tenure   without   specific   orders   of   the   competent 
authority. 

          2. All Ministries/Divisions are requested to please adhere to the 
instructions issued by the Establishment Division and not to allow any 
officer  to  continue  in  service  beyond  the  age  of  superannuation                or 
contractual  appointment  without  the             priorapproval of the competent 
authority. 

          [Authority.- Estt. Division O.M.No.4/1/84-R.I, dated 2-9-1990]. 

Sl. No. 28 
          The   Cabinet   in   its   meeting   held   on   12-11-1990   has   decided 
that no re-employment beyond the age of superannuation should be 
allowed   except   in   very   exceptional  cases   for   which   approval   of   the 
Prime Minister would need to be obtained. 

----------------------- Page 1249-----------------------

          2. This decision is also applicable to autonomous bodies/semi- 
autonomous   bodies   and   may   please   be  brought   to   their   notice   for 
strict compliance. 

          [Authority.- Estt. Division O.M. No.4/2/90-R.I dated 5-12-1990]. 

Sl. No. 29 

          The Ministries/Divisions are advised not to initiate cases of re- 
employment         of   civil  servants     beyond      the   age    of  superannuation 
unless   that   is   considered   unavoidable   due   to   non-availability   of   his 
replacement and the importance and sensitivity of the job which must 
be clearly brought out while initiating any such proposal. 

          [Authority.- Estt. Division O.M.No.4/1/93-R.I dated 27-8-1995]. 

Sl. No. 30 

          As   per   existing   policy   of   the  Government,   re-employment   of 
retired civil servants beyond superannuation is not encouraged except 
in   cases   when   a   civil   servant   possesses   such   expertise   that   his 
services are irreplaceable. 

          2.   The    Prime     Minister     has    been     pleased     to   decide     that 
requests for re-employment of ex-civil servants who have voluntarily 
retired from service shall be summarily rejected. Ministries/Divisions 
are advised not to initiate any such proposal in future. 

          [Authority.- Estt. Division O.M. No.4/1/96-R.I, dated 16-11-1996]. 

Sl. No. 31 

          Guard           against         unauthorised             overstayal           after 
superannuation/on expiry of the period of contract re-employment.-It 

----------------------- Page 1250-----------------------

has been observed by the Establishment Division in certain cases that 
officers   on   superannuation   or   on   expiry   of   contract   re-employment 
continue in office which is violation of the existing instructions issued 
on the subject from time to time. Attention is invited to this Division's 
D.O.     letters    No.   5/10/83-E-4,     dated            23-4-1983       (Sl.No.25), 
No.4/1/84-R.1, dated 20-11-1986 (Annexure to Sl.No.27, Chapter-III), 
O.M.No.4/1/84-R.1,   dated   2-9-1990   (Sl.No.27)   and   O.M.   No.4/2/90- 
R.1, dated 5-12-1990 (Sl.No. 28). 

          2.  In   view    of  the   above,     all  the   Ministries/Divisions       are 
requested       to  ensure     that  the   instructions     already    issued    by   the 
Establishment   Division   are   complied   with   in   letter   and   spirit   and   no 
officer is allowed to continue in office after superannuation/on expiry 
of the period of contract re-employment unless prior approval of the 
competent authority is obtained in advance. In case of unauthorized 
overstayal, the financial liability for such an irregularity shall rest upon 
the head of the department and the officer concerned himself. 

          3. If it is intended to get the retiring person re-employment on 
contract in public interest to get his contract extended, a proposal in 
the form of a summary for the Prime Minister should be submitted to 
this   Division    about    six months       in  advance     from    the   date   of  his 
retirement   from   service/expiry   of the   contract   so   that   Establishment 
Division could have sufficient time to process it properly. 

          4.   The   proposal   for   re-employment   on   contract/extension   in 
contract should invariably contain the following information:- 

          (a)      A brief report on the performance of the officer during 
                  the   period   of   his   contract  re-employment  (only  for  the 
                  cases for extension in contract). 

          (b)      Certificate that the proposed re-employment/ extension 

----------------------- Page 1251-----------------------

                  in   contract   will   not   create  promotion   blockade   for   the 
                  departmental officers. 

          (c)      Steps   taken   to   train   a   substitute   of   the   officer   and   a 
                  statement of circumstances in which no officer could be 
                  groomed to take up the assignment. 

          5. No request for grant of ex-post-facto approval to the contract 
re-employment/extension   in   contract,   in   any   circumstances,   will   be 
entertained. 

          6. All the Ministries/Divisions are requested to strictly abide by 
the above guidelines. If a proposal, floated on the subject, either fails 
to give adequate information, as mentioned above or is not received 
in   the   Establishment   Division   in time,   the   same   will   be   liable   to   be 
summarily   rejected   by   the   Establishment   Division   and   will   not   be 
processed further. 

          7. All the Ministries/Divisions are requested to bring the above 
instructions to the notice of the Attached Departments/ organizations 
for strict compliance. 

          [Authority.- Estt. Division O.M. No.3/16/99-CP-6, dated 26-5-1999]. 

Ex-Government Servants (Employment 
with Foreign Governments)(Prohibition) 
Act,1966 (Act No. XII of 1966) 

Sl. No. 32 

          An   Act   to   prohibit   ex-Government   servants   from   seeking   or 
taking up employment with a foreign Government or foreign Agency. 

          WHEREAS,       in  the   interest   of  the   security    of  Pakistan,     it  is 

----------------------- Page 1252-----------------------

expedient to prohibit Ex-Government Servants from seeking or taking 
up employment with a foreign Government or foreign agency; 

          AND WHEREAS the national interest in relation to the security of 
Pakistan requires Central legislation in the matter under clause(2) of 
Article 131 of the Constitution; 

          It is hereby enacted as follows:- 

          1. Short title, extent and commencement.- (1) This Act may 
be   called   the   Ex-Government   Servants   (Employment   with   Foreign 
Governments) (Prohibition) Act, 1966. 

          (2) It extends to the whole of Pakistan. 

          (3) It shall come into force at once. 

          2. Definitions.- In this Act, unless there is anything repugnant 
in the subject or context, - 

          (a)     "ex-Government servant" means any person who was, 
                 at   any   time,   appointed   or   employed   as   an   officer   or 
                 servant     of  the   Central    Government       or   a  Provincial 
                 Government   and   has   ceased   to   be   so   appointed   or 
                 employed; 

          (b)     "foreign agency" means any office or establishment of 
                 the   diplomatic   or   consular  representative   of   a   foreign 
                 Government by whatever name called and includes any 
                 information,      public    relations,    trade    or   commercial 
                 agency,      service,   centre   or   foundation    established    or 
                 maintained by any such Government or by any person 
                 who is a national of a foreign country; and 

----------------------- Page 1253-----------------------

          (c)       "foreign    Government"        means       the   Government         of  a 
                   foreign country. 
          3.   Prohibition     of  employment,        etc.-   (1)  No   ex-Government 
servant   shall,   except  with   the   previous   permission   in   writing   of   the 
                                             * 
Federal Government or a person  [or authority authorized by it in this 
behalf]   seek   or   take   up   employment  as   an   officer   or   servant   of   a 
foreign government or a foreign agency. 

          (2)  No ex-Government servant who is, at the commencement 
of this Act, in the service of a foreign government or a foreign agency 
shall, except with the permission in writing of the Central Government, 
continue in such service after the expiry of three months from such 
commencement. 

          **[4. Penalty.- Whoever contravenes the provisions of section 3 

shall be punishable with imprisonment for a term which may extend to 
seven years, or with fine which may extend to fifty thousand rupees or 
with    forfeiture    of  property,     or  with    any   two    or  more     of  the   said 
punishments]. 

          [Authority.- The Act Published in the Gazette of Pakistan Extraordinary Part-I, 

          dated 7-7-1966]. 

Sl. No. 33 

          3. Ex-Government servants employed by U.N. or its Agencies 
are   not   affected   by   the  ex-Government   servants   (Employment   with 
Foreign Governments) (Prohibition) Act, 1966 (Act No.XII of 1966). 

          [Authority.-   Para   3   of   Ministry  of   Foreign   Affairs  Circular  No.  SS  (A)  EGS/66,  dated  17-12- 

         1966]. 

Production of certificate of 
physical fitness by retired 

----------------------- Page 1254-----------------------

Government servants on re- 
employment to Gazetted posts 

Sl. No. 34 

           Under      S.    R.    4-A     (6),    retired     Government          servants       re- 
employed           immediately          after     retirement       are     exempted          from 

* 
 Section 3, as amended vide Ordinance No.XXIX of 1984 dated 27-6-1984. 

** 
 Subs vide Ordinance No.XI of 1982, dated 18-5-1982. 

producing   medical   certificate   of   the   health.   It   has,   however,   been 
noticed       that    the    appointing       authorities       do    not    insist    upon     the 
production of a medical certificate even where there has been a break 
between         the    retirement       and    re-employment           of   the    Government 
servants.   The   attention  of   the   Ministries/Divisions   is   drawn   to   the 
provisions of the said rules and it is stated that the medical certificate 
of health should be obtained in all cases in which an interval occurs 
between Government servant's retirement and re-employment. 

           [Authority.- Estt. Division O.M. No. 5/5/49-Ests. (SE), dated 23-8-1949]. 

Sl. No. 35 

           The     orders      contained       in   the    Ministry      of    Finance       Office 
Memorandum No. 20-F. 38(I) RI/(2)/54, dated the 17th August, 1954 
(Annexure)   also   apply   to   the   cases   of   re-employment   to   Gazetted 
posts       when       an    interval      occurs      between        the     retirement       and 
re-employment   of   a   Government   servant.   A   medical   certificate   of 
health is necessary in such cases under the orders contained in the 
Establishment           Division       Office    Memorandum              No.     5/5/49-      Ests. 
(SE),dated the 23rd August, 1949. 

           [Authority.- Estt. Division O.M. No. 15/28/ 54-SEII, dated 4-5-1955]. 

                                     ANNEXURE 

----------------------- Page 1255-----------------------

          Copy of Finance Division O.M. No. 20-F. 38(I) RI/(2)/54, dated 
the 17th August, 1954. 

          The  question  has  been  raised whether  candidates  appointed 
direct    to  Gazetted     posts    under   Central     Government        should    be 
examined   by   a   Medical   Board   or  by   a   Civil   Surgeon.   Since   those 
orders     are   not   clear   on    some     points   the   question     has    been 
reconsidered and it has been decided that - 

          (i)     all   persons   not   already   in   service   under   the   Federal 
                 Government        should    be   required   to  undergo     medical 
                 examination. The examination should be by a Medical 
                 Board if the post is permanent, or quasi-permanent or is 
                 likely to last for more than a year and by a Civil Surgeon 
                 if the post is likely to last for not more than a year. If an 
                 appointment initially made for a period not more than a 
                 year is subsequently extended beyond that period, the 
                 person      concerned      should    be    required    to   undergo 
                 medical examination by a Medical Board. 

         (ii)     Persons   already   in   temporary   service   under   Federal 
                 Government         whether     in Gazetted      or   non-Gazetted 
                 posts     will  also  be   subject   mutatis     mutandis     to  the 
                 general   rules   in   (i)   above; provided   that   any   person 
                 appointed   to   a   post   not   likely  to   last   for   more   than   a 
                 year who has already been medically examined by an 
                 authority not lower than a Civil Surgeon in respect of a 
                 previous post need not undergo examination again until 
                 and unless the period of the post is extended beyond 
                 one year.     If such a person has already been examined 
                 by     a   Medical     Board     in  respect     of  his   previous 
                 appointment       and   if  standard    of   medical   examination 
                 prescribed for the new post is the same, then he need 

----------------------- Page 1256-----------------------

                  not be required to undergo a fresh medical examination 
                  before confirmation. 

          (iii)    A      person       who       is     already,       permanent         or 
                  quasi-permanent           in    a    post     under     the     Federal 
                  Government          need     not   be    medically     examined        on 
                  appointment   to   a   Gazetted   post;   provided   that   if   the 
                  new appointment is not in normal line of promotion of 
                  the person concerned           and requires a different medical 
                  standard from that required in his permanent or quasi- 
                  permanent  appointment  or  the rules  for  recruitment  to 
                  the     new     appointment        prescribe      a   fresh     Medical 
                  examination        in   respect    of   all  candidates,      he    shall 
                  undergo a fresh medical examination by the prescribed 
                  standard and by the prescribed medical authority. 

          2.   These   orders   will   not   have   retrospective   effect   and   cases 
already decided need not be re-opened. 

          3.   These   orders   do   not   apply   to   the   medical   examination   of 
persons       recruited    through     competitive      examinations       held    by   the 
Federal      Public    Service     Commission,         the   rules   for   which     make 
separate provision for the purpose. 

          Note:-   The above orders also apply to female candidates appointed to Gazetted posts vide 

                  Establishment  Division  letter  No.  1/15/58-SEI,  dated  27-5-1958,  reproduced  at 

                  Serial No. 5 of Part IV of the Ministry of Finance's Compilation of General Orders 

                  (2nd Edition). 

Fixation of pay and 
allowances of re-employed 
Government servants 

Sl. No. 36 

----------------------- Page 1257-----------------------

          Principles   for   fixation   of   pay.-   The   question   of   formulating   a 
uniform policy in regard to the fixation of pay of retired Government 
servants     re-employed       under    the  Government        of  Pakistan    and    in 
autonomous bodies had been under the consideration of the Ministry 
of Finance for some time past. The President has now been pleased 
to   decide   that   in   supersession   of   all   previous   orders   on   the   above 
subject,   the   pay   of   retired   Government   servant   on   re-employment 
shall be fixed in accordance with the following principles :- 

          (i)     Where the new post carries a fixed pay, he should be 
                 allowed the pay of that post less pension. 

         (ii)     Where the new post carries a time-scale of pay:- 

                 (a)       If   the   substantive   pay  last   drawn   by   the   officer 
                          before retirement was less than the minimum of 
                          the scale of the new post, he should be allowed 
                          the minimum of the scale less pension. 

                 (b)       If the substantive pay last drawn was more than 
                          the    minimum      of  the   scale   but   less   than   the 
                          maximum of the scale of the new post, his pay 
                          should      be   fixed   at   the   stage    in  the   scale 
                          corresponding to the pay last drawn, or if there 
                          be no such stage, at the next lower stage in the 
                          scale.     From   the   pay   so   fixed   the   amount   of 
                          pension should be deducted. 

                 (c)       Where the substantive pay last drawn was more 
                          than the maximum of the scale of the new post 
                          the   pay   should   be   fixed   at   the   maximum   less 
                          pension. 

----------------------- Page 1258-----------------------

        (iii)     A   re-employed       Government        servant     should    earn 
                 increments in all cases where pay has been fixed in a 
                 scale at a stage lower than the maximum. 

         (iv)     In  case   a   re-employed      pensioner    is  promoted     to  a 
                 higher post, his pay should be fixed in such a manner 
                 as   if   he   was   a   serving   officer   with   the   difference   that 
                 from    the   pay   so   determined     the  pension     would    be 
                 deducted. 

          (v)     In  a   case    where     officiating   pay    higher   than    the 
                 substantive pay was drawn for a continuous period of 3 
                 years     or   more    immediately      before    retirement,    the 
                 officiating pay drawn before retirement may be treated 
                 as substantive pay for the purpose of these orders. 

         2.   The    above     principles  should      be   made     applicable     to 
employment in Autonomous Bodies and Public Limited Companies in 
which Government holds controlling shares. 

         3. These principles should be followed in case of appointments 
to statutory posts as those of Governors, Speakers, Ministers etc.                 A 
retired official appointed to any statutory post should draw the pay of 
the post less the amount of pension drawn by him. 

         4. The pay of the retired military personnel re-employed in civil 
posts may also be fixed in accordance with the above principles. In 
their case substantive pay shall also include the following elements; 
provided that they were drawn before retirement/release/leave/leave 
pending retirement for a continuous period of 3 years or more:- 

         (a)      Command/Staff/Charge Pay. 
         (b)      Instructional pay. 
         (c)      Qualification pay. 

----------------------- Page 1259-----------------------

         (d)      Disturbance Pay. 

         5. The word `pension' wherever used in these orders means 
pension before commutation and/or surrender. 

         6. These orders will have effect from the date of issue of this 
Office Memorandum. 

         [Authority.- Finance Division O.M.No.F. 4(7)- Regs.7/72, dated 1-1-1973]. 

Sl. No. 37 

         Grant      of   Allowances        during     re-employment/contractual 
appointment.- The queries have been received from different quarters 
about the payment of Orderly Allowance, Senior Post Allowance and 
Qualification        Allowance         (where       admissible)        during       re- 
employment/contractual           appointment.       It  is   clarified   that   these 
allowances       are   not   admissible    during     re-employment/contractual 
appointment because:- 

         (1)      100% Orderly Allowance is already included in pension, 
                 as Special Additional Pension. 

         (2)      Similarly,   Senior    Post  Allowance      also   forms    part  of 
                 pension. Move-over, this allowance is admissible to civil 
                 servants: whereas a contractual appointee is not a civil 
                 servant. 

                                 * 
         (3)      Qualification   Pay also forms part of pension. This has 
                 been examined many times in the past. The view has 
                 been: 

                          "QP is not admissible because, the philosophy at 
                          the time of its introduction was to encourage the 

----------------------- Page 1260-----------------------

                           government   officers   in   service   to   do   the   higher 
                           courses   and   was   made   a   condition   for   future 
                           promotion.       It  was    meant   as     an   incentive    for 
                           government's         regular,   permanent       officers   who 
                           are  in  service.  More-over,  the  Qualification  Pay 
                           is counted towards pension. As such, there can 
                           not   be   two   benefits   at   the   same   time,   as   the 
                           officer was already drawing." 
          2. If these allowances are again granted on re-employment, it 
will   amount   to   duplication.   This   policy   is   being   kept   in   mind   while 
vetting the terms and conditions of contractual appointments and the 
payment of the above discussed allowances is not allowed to retired 
government servants. 

          [Authority.- Finance Division O.M. No. 5(4)R-3/96 dated 16-4-1996]. 

Sl. No. 38 

          Fixation   of   pay   of   retired   Government   servants   civil/military 
re-employed under the Government and in autonomous bodies.- The 
question   of   fixation   of   pay   of   retired  government  servants,  civil  and 
military,  on  re-employment  in  civil  posts  under  Federal  Government 
and in autonomous bodies has been reviewed by government and the 
President   has   been   pleased   to   decide   that   re-employment   and   re- 
employment pay of retired government servants shall henceforth be 
regulated in accordance with the following principles:- 

          (I) Post on which re-employment shall be made 

                   (i)      Re-employment of retired civil servants shall be 
                           made in grades equivalent to substantive grade 
                           or   temporary   grade   if   held   for   one   year   by   the 
                           Government servant before retirement. 

                  (ii)      In   the    case     of   officers    of   Armed      Forces, 

----------------------- Page 1261-----------------------

                            re-employment          shall    be  made       on   contract     in 
                            accordance with the instructions contained in the 
                            Establishment   Division  O.M.   No.   14/5/78-D.   III, 
                            dated 10-2-1980 in the case of civil posts and in 
                            the   light   of   orders   issued   in   pursuance   of   the 
                            Establishment         Division     No.14/5/78-D.III,       dated 
                            11-2-1980   in   the   case  of   autonomous   bodies. 
                            The   equivalent   grade   in   the   civil   post   shall   be 
                            determined according to the equivalence formula 
                            approved by the President, (Sl.No.39). 

* 
Amended vide Finance Division O.M. No.5(4)R.3/96, dated 16-4-1996. 

          (II) Pay on re-employment under clause (I) above. 

                    (i)     (a)       When         a     retired     civil    servant        is 
                                      re-employed under Federal Govern-ment 
                                      after   superannuation   or   after   completion 
                                      of 30 years pensionable service, his initial 
                                      pay shall be fixed at the minimum of the 
                                      pay   scale   of   the   post   in   which   he   is   re- 
                                      employed. 

                            (b)       When         a     retired     civil    servant        is 
                                      re-employed          under      the     Government 
                                      owned/controlled                autonomous/semi- 
                                      autonomous          bodies      and     corporations 
                                      after superannuation or after comple-tion 
                                      of 30 years pensionable service, the initial 

----------------------- Page 1262-----------------------

                           pay   of   such   a   government   servant   shall 
                           be   fixed   at   the   minimum   of   the   scale   of 
                           pay      of    the    post     in    which     he     is 
                           re-employed. 

                  (c)       A re-employed government servant would 
                           earn increments under normal rules. 

                  (d)       In addition to pay, as indicated in clause 
                           (a)     and     (b),   full   pension       shall    be 
                           admissible        to    the    re-employed         civil 
                           servant. 

          (ii)    (a)       When a retired military officer of the rank 
                           of      Major/equivalent         and      above       is 
                           re-employed   under   Federal   Government 
                           or     under      an     autonomous         body      in 
                           accordance with clause I (ii), his pay may 
                           be fixed at the minimum of the equivalent 
                           grade   in   which   re-employment   is   made 
                           and,   in   addition,   full   service   pension   as 
                           admissible under the rules shall be paid. 
                           The   pay   scale   of   the   post   shall   for   this 
                           purpose be determined with reference to 
                           the     equivalence       formula     mentioned       in 
                           Clause I (ii). 

         (iii)     The   pay   of   retired   Government   servants   other 
                  than   those   covered   by   I   &   II   shall   be   fixed   in 
                  accordance   with   the   Ministry   of   Finance   O.   M. 
                  No. F. 4(7) Reg. 7/72, dated 1-1-1973 (Sl.No.36) 
                  referred to above, as amended from time to time. 

 2.   Existing   re-employed   retired   civil   servants   may   opt   to   be 

----------------------- Page 1263-----------------------

governed by the existing rules/orders or by the revised orders in this 
Office Memorandum. Where such a government servant opts to be 
governed by the revised orders, his initial pay should be re-fixed at the 
minimum of the scale of the post held by him with effect from the 1st 
of the month in which option is given and pension may be allowed in 
addition as provided in part (II) (i) above. 

          3. Existing retired officers of the Armed Forces of the rank of 
Major/equivalent and above who were re-employed in civil posts for a 
specified period may opt either to be governed by their existing terms 
and conditions or by the revised orders in this Office Memorandum. 
Where such re-employed officers opt to be governed by the revised 
orders, they will be brought on the revised terms and conditions with 
effect  from  23rd  December,  1979 on  which  date  the  President  was 
pleased to approve the scheme published vide Establishment Division 
O.M.     No.14/5/78-D.      III,  dated   10-2-1980.      From      that  date,   their 
re-employment   would   be   converted  into   re-employment   on   contract 
on the terms and conditions laid down in the O.M. of 10-2-1980 for the 
remaining   term   of   their   re-employment   or   for   a   period   of   3   years, 
whichever   is   less.   Their   pay   will   be  refixed   at   the   minimum   of   the 
scale  of  the  post  held  by  them w.e.f  23-12-1979,  and  if  the  pay  so 
fixed plus pension is less than the pay received by them immediately 
before 23-12-1979, the difference shall be allowed as personal pay to 
be absorbed in future increase of pay. 

          4. The option will be submitted to the Audit Officer concerned 
under     advice     to  the   Ministries/Divisions,     Departments       or   offices 
administratively concerned. 

          [Authority.- Finance Division O.M. No.F.4(4)-Reg.7/78 dated 20-3-1980]. 

Sl. No. 39 

          The   President     has   been    pleased     to  approve    the   following 

----------------------- Page 1264-----------------------

`principle    of  equivalence'     between     the   rank   held   in  the   Defence 
Services with appointment in National Pay Scales. 

Defence Service Rank 

         Major General                     Grade-21 or 22 at the 
         and equivalent                    discretion of the 
                                  Government. 

         Brigadier and                     Grade-20. 
         equivalent. 

         Colonel and                       Grade-19 
         Lt.Colonel(with 
         18 to 20 years 
         commissioned 
         service) and 
         equivalent. 

         Major and                         Grade-18 
         equivalent. 

         Captain and                       Grade-17 
         equivalent and 
         Lt. 2/Lt. and 
         equivalent. 

         [Authority.- Estt. Division's Circular No. 16/4/79-AV, dated 8-8-1979]. 

Sl. No. 40 

         Refixation   of   pay   after   introduction   of   Revised   National   Pay 
Scales.-  Under  the  existing  orders  the  pay of a retired Government 
servant who has been re-employed under the Federal Government or 

----------------------- Page 1265-----------------------

in   an    autonomous       body     or  Public    Limited    Company       in  which 
Government   holds   controlling   shares   and   who   has   not   attained   the 
age of 60 years, is required to be fixed after taking into account the 
amount   of   gross   pension,   i.e.   pension   before   commutation   and/or 
surrender. Consequent upon the liberalisation of pension rules for civil 
servants    vide   Finance   Division   O.M.   No.   F.   6(l)-Rev.   1/75,   dated 
7-1-1977 (please see Manual of Pension Procedure) the amount of 
gross pension in the case of existing pensioners is also required to be 
enhanced with effect from 1-2-1977 in accordance with the provisions 
of   paras    3  and    8  of  the   above     mentioned     O.M.,    with   resultant 
adjustment in the pay. 

             * 
          2.  It has been decided that consequent upon the introduction 
of   Revised   National   Scales   of   Pay,   the   pay   of   retired   Government 
servants re-employed since before 1-5-1977 who have been drawing, 
or may elect to draw, pay in, or with reference to the National Scales 
of Pay shall, with effect from 1st May, 1977, be fixed in the relevant 
revised National Scales of Pay in the manner indicated below:- 

          (i)     In the case of a re-employed Government servant who 
                 has not attained the age of 60 years on 1-5-1977, the 
                 initial pay in the relevant Revised National Scale of Pay 
                 shall be fixed at the stage equal to, or if there is no such 
                 stage, at the stage next above, the amount arrived at by 
                 allowing an increase of 10% over the aggregate of the 
                 basic   pay,   which   for   this   purpose   shall   be   taken   as 
                 inclusive      of   gross     pension,     i.e.   pension      before 
                 commutation         and/or    surrender,    and    the    dearness 
                 allowances   that   would   have   been   admissible   thereon, 
                 but for these orders, on the Ist May, 1977. The pay so 
                 re-fixed shall then be reduced by the amount of gross 
                 pension and the amount of pension will continue to be 
                 drawn separately in addition to the pay so determined, 
                 subject to the condition that pay plus pension shall be 

----------------------- Page 1266-----------------------

                  limited to the maximum of the Revised National Scale of 
                  pay or the last pre-retirement substantive pay inclusive 
                  of dearness allowances, whichever is more. 

          (ii)     In the case of a re-employed Government servant who 
                  has      already    crossed      the   age     of  60    years    before 
                   1-5-1977   and   is   thereby   entitled   to   draw   pension   in 
                  addition      to  pay    of  the   post   vide   this   Division    O.M. 
                   No.F.4(3)-R.7/76,         dated    17-2-1976        (Annexure),       the 
                  initial pay in the relevant Revised National Scale of Pay 
                  will be fixed as in (i) above on the basis of the pay he is 
                  entitled      to   draw     in  accordance          with    the    above 
                  mentioned O.M., together with the dearness allowances 
                  subject to the pay so fixed not exceeding the maximum 
                  of the Revised National Scale of Pay.                 The amount of 
                  pension shall not figure in the calculation anywhere and 
                  shall   in   his   case   continue  to   be   drawn   separately   in 
                  addition to the pay so fixed. 
          3.  When      the   pay    of  an   existing    re-employed       Government 
servant is fixed in the revised National Scale of Pay, the amount of 
Dearness        Allowance,      Special    Dearness       Allowance      and    Additional 
Dearness Allowance shall cease to be admissible with effect from 1st 
May, 1977. 

          4. In the case of a retired Government servant employed on or 
after   1-5-1977,   the   initial   pay   shall   be   fixed   in   the   revised   National 
Scale of Pay in accordance with the relevant orders for the time being 
in force, provided that the last pre-retirement pay in his case would be 
taken   as   inclusive   of   the   amount  of   Dearness   Allowance,   Special 
Dearness        Allowance      and    Additional   Dearness        Allowance,      actually 
drawn or which would have been drawn, on the date of retirement. 

* 
 Subs vide Finance Division O.M. No.F.1(4) Imp./77, dated 30-7-1977. 

          5. For the purpose of grant of allowances, the pay or basic pay 

----------------------- Page 1267-----------------------

on   which   the   allowances   are   to   be  calculated   would,   in   addition   to 
actual   pay   drawn,   also   include  the   amount   of   gross   pension   which 
had been taken into account for the purpose of determination of pay 
during the period of re-employment. 

          [Authority.- Finance Division O.M. No. F. 1(4)-Imp.11/77, dated 14-5-1977]. 

                                ANNEXURE 

          Copy of Finance Division O.M.  No. F. 4(3)-R. 7/76, dated the 
17th February, 1976. 

SUBJECT:-         Fixation of pay, of retired civil servants re-employed 
          in the Government of Pakistan and in Autonomous 
          Bodies. 
          A reference is invited to the Finance Division's O. M. No. F. 4 
(7)Reg. 7/72, dated the 1st January, 1973 (Sl.No.36) read with O.M. 
No. F. 4(6)-Reg. 7/73, dated the 22nd August, 1974 and it is stated 
that   according     to   the  instructions    issued    therein   the   salary   of  a 
re-employed pensioner, as determined with reference to the scale of 
pay   of   the   post   to   which   he   is appointed,   is   to   be   reduced   by   the 
amount of his gross pension. The position has been further reviewed 
and it has been decided that in partial modification of the instructions 
referred to above a retired civil servant who is re-employed after, or 
continues  to  be  re-employed  beyond,  the  age  of  60  years,  he  may 
with effect from the date of his appointment or of attaining the age of 
60 years, as the case may be, allowed to draw his pension in addition 
to the pay of the post. 

          2. The above decision will be applicable to retired Government 
servants      appointed     to   posts,   other    than   statutory    posts,    under 
Government or in Autonomous Bodies and Public Limited Companies 
in which Government hold controlling shares. 

----------------------- Page 1268-----------------------

          3.  The   pay    of  the  existing   re-employed       pensioners      of  the 
above   categories   shall   be   re-fixed  in   accordance   with   these   orders 
with effect from the date of issue of this Office Memorandum. 

Sl. No. 41 

          Reference sub-clauses (i) (b) and (ii) (a) of clause II of para 1 
of this Division's O.M. No. F. 4(4) Reg. 7/78, dated 20th March, 1980 
(Sl. No. 38) laying down the method of fixation of pay of retired civil 
and     military    officers   on    appointment       to  posts     in  Government 
owned/controlled   autonomous   and   semi-   autonomous   bodies.   The 
position   has   been   further   reviewed   with   particular   reference   to   re- 
employment against a post in an autonomous/semi-autonomous body 
or corporation included in Management Grades vide Finance Division 
O. M. No. F. 6(27) Imp. I/79, dated 30th April, 1980, and appointment 
to which is, by law, required to  be made and the salary of which is 
required to be fixed, by the Federal Government. It is clarified that in 
the   case   of   such   re-employment,   the   re-employed   officer,   civil   or 
military,   shall   be   entitled   to   draw   minimum   of   the   rank/grade   from 
which  he  has  retired.  In  addition,  he  will  be  entitled  to  pension  and 
pre-requisites attached to the management post concerned. 

          [Authority.- Finance Division O.M.No.F.4(4)-Reg.7/78-1520, dated 30-11-1980]. 

Leave salary admissible 
during re-employment 

Sl. No. 42 

          The Government servants who proceed on leave preparatory 
to   retirement     on   voluntary    premature      retirement    on   proportionate 
pension on completing 25 years of qualifying service and re-employed 
during   LPR   under   the   Central   or   a   Provincial   Government   or   in   an 
autonomous   or   semi-autonomous   corporation   or   body   set   up   by   or 

----------------------- Page 1269-----------------------

under the control of the Central or Provincial Government or in a local 
body   or   Local   Fund,   will   be   entitled to   leave   salary,   which   shall   be 
restricted   to   the   amount   of   anticipated   pension   in   accordance   with 
Government decision below F.R. 69. 

         [Authority.- Finance Division O.M. No. F.2(59)-R.I/79, dated 22-7-1979, read with O.M. No. F. 

        2(59)-R.I/79, dated 5-7-1980]. 

                                                              CHAPTER - XI 

                BENEVOLENT FUND 
                                  AND 
                 GROUP INSURANCE 
                             ( 1039 - 1040 ) 

----------------------- Page 1270-----------------------

                       BENEVOLENT FUND AND 
                           GROUP INSURANCE 

* 
 [Federal] Employees Benevolent 
Fund and Group Insurance Act, 
1969 (Act No. II of 1969) 
Sl. No. 1 

          An Act to establish a benevolent fund for the common benefit of the 
                    * 
employees of the  [Federal] Government and certain autonomous bodies and 
to provide for their group insurance. 

          WHEREAS       it   is   expedient   to   establish   a   benevolent   fund   for   the 
common benefit of the employees of the *[Federal] Government and certain 

autonomous bodies and to provide for their group insurance; 

          It is hereby enacted as follows:- 

                                 CHAPTER I 

                              PRELIMINARY 

          1.  Short title, extent and commencement.- (1) This act may be 
            * 
called the   [Federal] Employees Benevolent Fund and Group Insurance Act, 
1969. 

          (2)  It  extends    to  the  whole    of  Pakistan    and   applies   to  every 
employee wherever he may be. 

          **(3)   It   shall   come   in   to  force   on   such   date   as   the *[Federal] 

Government       may,   by     notification   in  the   official   Gazette,   appoint;   and 
different dates may be appointed in respect of different provisions of this 
Act for different classes or categories of employees. 

----------------------- Page 1271-----------------------

* Subs vide Act No. XXV of 1975 

**Note.- The Act shall come in to force w.e.f. 3-4-1969 in respect of all employees as defined in it 

except employees in the Civil Armed Forces. 

           2.  Definitions.- In this Act, unless there is anything repugnant in 
the subject or context,- 

           (1) "Article": means an Article of the Constitution; 

                                                        * 
           (2)  "Benevolent  Fund"  means  the           Federal  Employees  Benevolent 
Fund established under section 11; 

           (3) "Board" means the Board of Trustees set up under section 4; 

           *(4) "Employee" means - 

                    (a)       any   person   who   is   a   member   of   an   All-Pakistan 
                             Service   or   of   a   civil   service   of   the   Federation,   or 
                             who holds a civil post in connection with the affairs 
                             of the Federation; 

                    (b)       any   person   appointed  to  the  secretarial  staff  of  the 
                             National   Assembly   or   of  the        Senate   whose   terms 
                             and conditions of service are governed by Rules or 
                             Law made under Article 87; 

                    (c)       any officer or servant of the Supreme Court whose 
                             terms and conditions of employment are governed by 
                             rules made under Article 208; 

                    (d)       any officer or servant employed in connection with 
                             the functions of the Chief Election Commissioner or 

----------------------- Page 1272-----------------------

                            an Election Commission whose terms and conditions 
                            of employment are governed by rules or law made 
                            under Article 221; 

* Subs vide Act No. XXV of 1975 

                   (e)       any    officer   or   servant    of  such    body    corporate, 
                            institution, organization or autonomous body, as the 
                            Federal     Government        may,   by    notification    in  the 
                            official    Gazette,    specify;    and    includes    any   such 
                            person, officer, servant or member of the staff who 
                            is- 

          i)        on   deputation   elsewhere   or  on   foreign   service   within   the 
                   meanings of the Fundamental Rules, 

          ii)       undergoing study or training in or outside Pakistan, 

          iii)      on leave, or 

          iv)       under orders of suspension, but does not include any person 
                   who:- 

                   (a)       is an employee of the Railways; or 

                   (b)       has attained the age of sixty years; or 

                   (c)       is an officer or servant of a provincial government 
                            on deputation to the Federal Government; 

----------------------- Page 1273-----------------------

          (5) "family" means - 

          (a)       in the case of a male employee, the wife or wives, and in the 
                   case of a female employee the husband of the employee; and 

          *(b)      the legitimate children, parents, minor brothers, unmarried, 

                   divorced      or   widowed      sisters   of   the   employee      wholly 
                   dependent upon him. 

*Subs vide Act No. I  of 1989 

          (6) Insurance Fund means the Federal Employees Insurance Fund 
established under section 17; 

          *[(7) "Pay" includes emoluments which reckon for pension and the 

pay an employee would have drawn but for his deputation, suspension or 
leave;] 

          (8) "Prescribed" means prescribed by rules; 

          (9) "Rules" mean rules made under this Act. 

          3. This Act and rules to override other laws, but not to affect 
retirement benefits etc.-          The provisions of this Act and the rules shall 
have   effect   notwithstanding   anything   contained   in   any   other   law,   rule, 
order, notification, contract or other document or instrument; but nothing 
herein   contained   shall   affect   the   right   to   receive   any   pension,   provident 
fund, gratuity or other benefits accruing to the employee on his retirement 
or invalidation or to his family upon his death otherwise than under this 

----------------------- Page 1274-----------------------

Act. 

                                  CHAPTER II 

                           BOARD OF TRUSTEES 

          4.   Board  of  Trustees.-  (1) There shall be set up a board to be 
                                                 ** 
known as the Board of Trustees of the             Federal Employees Benevolent and 
Insurance Funds which shall consist of the following namely:- 

          (a)       Secretary to the **Federal Government in the Establishment 

                   Division, who shall be the Chairman of the Board; 

*Subs vide Act No. I  of 1989 

**Subs vide Act No. XXV of 1975. 

          (b)       an officer not below the rank of Joint Secretary concerned 
                   with     the   welfare     of  the     employees      of   the   *Federal 

                                                           ** 
                   Government   appointed   by   the         [Federal   Government]   by 
                   notification  in  the  official  Gazette,  to  be  a  member  of  the 
                   Board; 

          (c)       five   persons     from    amongst      the   employees      whom      the 
                   **[Federal Government] may, by notification in the official 

                   Gazette, appoint to be the members of the Board: 

          Provided that at least one such member shall be from amongst the 
officers of the Ministry of Finance and one from amongst the officers of the 
*Labour and Local Bodies Division. 

----------------------- Page 1275-----------------------

           **[(d)    The Managing Director of the Board who shall be the ex- 

                    officio member of the Board;] 

           (2)   The   members   appointed   by   the  **[Federal   Government]   shall 
hold office during **[its] pleasure. 

           5.   Board   to   be   body   corporate.-   The   Board   shall   be   a   body 
corporate   having   perpetual   succession   and   a   common   seal   with   power, 
subject   to   the   provisions   of   the   Act,   to   acquire,   hold   and   dispose   of 
property both movable and immovable and shall by the aforesaid name sue 
or be sued. 

           6.  Head Office.- The head office of the board shall be at Islamabad 
or at such other place as the *Federal Government may, by notification in 

the official Gazette, appoint. 

           7.  Powers of the Board.- The Board shall have powers:- 

                    (a)       to   settle   claims    for   benevolent      grants    and   sums 
                             assured under this Act and all matters connected with 
                             such claims; 

*Subs vide Act No. XXV of 1975. 

**Subs and added vide Act No.I of 1989 

                    (b)       to   sanction   grant   from   the   Benevolent   Fund   to   the 
                             employees   or   their   families  in  accordance  with  the 
                             provisions of this Act and the rules; 

                    (c)       to   do   or   cause    to  be    done    all  acts   and    things 
                             necessary        for    the     proper      administration       and 
                             management         of   the   moneys      or   properties    in   the 
                             Benevolent Fund & the Insurance Fund; 

----------------------- Page 1276-----------------------

                    (d)        to    sanction      expenditure        connected        with     the 
                              administration   and  management   of   the   Benevolent 
                              Fund and the Insurance Fund; 

                    (e)        to make arrangement for the insurance of the life of 
                              the employees to give effect to the provisions of this 
                              Act; 

                    (f)        to   invest   moneys   held   in   the   Benevolent   Fund   in 
                              Government         securities     and    units    of    Investment 
                              Corporation        of   Pakistan    or    National      Investment 
                              Trust, in the construction of buildings for purposes 
                              of    raising    rent   income,     and     in  other    profitable 
                              ventures   the   plans   whereof   having   been   previously 
                                                   * 
                              approved by the  Federal Government; 

                    (g)        to set up regional boards and invest them with the 
                              administrative and financial powers to deal with such 
                              matters as may be assigned to them by the Board; 

                    (h)        to   appoint   or   employee   such   persons  **[         ]   as   it 

                              considers necessary for the efficient performance of 
                              its   operations   on   such   terms   and   conditions   as   it 
                              may, subject to rules, determine; 

*Subs vide Act No. XXV of 1975. 

**Omitted vide Act No. I of 1989 

                    (i)        to   do   or   cause   to   be  done   all   things   ancillary   or 
                              incidental  to  any  of  the aforesaid  powers  or  to  the 
                              purposes of the Benevolent Fund and the Insurance 

----------------------- Page 1277-----------------------

                            Fund. 

          8.  Meetings of the Board.- (1) The meetings of the board shall be 
held at such times and places as may be prescribed, but the Chairman may 
convene the meetings of the Board at any other time and place. 

          (2)  To constitute a quorum at a meeting of the Board, the number 
of members present shall be three. 

          (3) Each member of the Board shall have one vote and in the event 
of equality of votes the Chairman shall have a second and casting vote. 

          (4)   The   meetings   of   the   board   shall   be   presided   over   by   the 
Chairman and in the absence of the Chairman by the person elected for the 
purpose by the members present from amongst themselves. 

          (5)  All orders and decisions of the Board shall be authenticated by 
the signature of the Chairman or of such other member as may have been 
authorized by the Board by a resolution. 

          *[9.    Managing         Director     of  the    Board.-     (1)   The    Federal 

Government may appoint a Managing Director of the Board on such terms 
and conditions as it may determine. 

          (2)   The   Managing   Director  of   the   Board   shall   be   the  ex-officio 
Secretary of the Board.] 

*Subs vide Act No. I of 1989. 

----------------------- Page 1278-----------------------

           10.   Delegation   of   powers.-  The   Board   may,   for   facilitating   the 
discharge of its functions and ensuring efficient operation of the Benevolent 
Fund   and   the   Insurance   Fund,   by   a   resolution   published   in   the   official 
Gazette, delegate to the Secretary, or to the managing director, if any, or 
any other officer of the Board, subject to such conditions and limitations, if 
any, as may be specified therein, such of its powers and duties under this 
Act as it may deem necessary. 

                                  CHAPTER III 

                             BENEVOLENT FUND 

                 * 
           11.    Federal   Employees   Benevolent   Fund.-   (1)   There   shall   be 
                                            * 
established a Fund to be called the  Federal Employees Benevolent Fund. 

           (2)      To the credit of the Benevolent Fund shall be placed - 

                   (a)        all sums paid by the employees as subscriptions to 
                             the Benevolent Fund; 

                                                                  * 
                   (b)        all  grants     made     by    the   Federal      Government, 
                             autonomous        bodies,    organizations,      institutions    or 
                             other authorities; 

                   (c)        donation made by private individuals or institutions; 

                   (d)        all  income,     profits   or  interest   accruing     from    the 
                             assets   belonging   to   the  Benevolent   Fund   or   from 
                             investments made out of the moneys of the Fund; 

                   (e)        loans raised by the Board with the previous approval 
                                     * 
                             of the  Federal Government. 

----------------------- Page 1279-----------------------

*Subs vide Act No. XXV of 1975. 

          (3) The moneys credited to the  Benevolent Fund shall be kept in 
such bank as may be prescribed. 

          12.    Subscriptions   to   be   paid   by   the   employees.-   (1)  *[Every 

employee in service - 
          (a)       before the fourth day of September, 1988, shall be liable to 
                   pay  to  the  Benevolent  Fund  a  monthly  subscription  at  the 
                   rates specified in column (2) of the First Schedule; and 

          (b)       on or after fourth day of September, 1988, shall be liable to 
                   pay  to  the  Benevolent  Fund  a  monthly  subscription  at  the 
                   rates specified in column (3) of the Second Schedule; 

and, as far as possible, the amount of such subscription shall be deducted at 
source   from   the   pay   of   such   employee   and   credited   or   remitted   to   the 
benevolent Fund]. 

         (2)   Where   the   amount   of   subscription   cannot   for   any   reason   be 
deducted from the pay of the employee, the employee shall remit to such 
officer   as   may   be   prescribed   for  the   purpose   the   sum   of   subscription 
payable by him and any amount of subscription remaining unpaid due to 
inadvertence       or   negligence     of   the  employee        or   otherwise     shall   be 
recoverable from him in such manner as may be prescribed. 

          (3) Default in the payment of the subscription either for the reason 
that the pay of the employees was not drawn or due to his inadvertence, 
negligence or fault or any other reasons whatsoever shall not affect his right 
or the right of his family to receive the benevolent grant provided for in 

----------------------- Page 1280-----------------------

section 13, but the amount of unpaid subscriptions may be deducted from 
the benevolent grant. 

*Subs vide Act XIII of 1996 Schedule 2 (to be effective from 4-9-1988) 

           *[13. Benevolent grants to be paid from the Benevolent Fund:- 

           1. Where, prior to the fourth day of September, 1988, an employee- 

           (a)      was   declared   by   the   prescribed   medical   authority   to   have 
                   been     completely      incapacitated     physically      or  mentally     to 
                   discharge the duties of his employment and for that reason 
                   was retired or removed from service; or 

           (b)      had died during the continuance of his employment or dies 
                   after retirement before attaining the age of sixty-five years. 

he   or,   in   the   event   of   his   death,   his   family   shall   be   entitled   to   receive 
benevolent grant from the Benevolent Fund according to the rates specified 
in column (3) of the First Schedule, for a period of fifteen years or upto the 
date on which the employee attains or might have attained if he were alive, 
the age of sixty-five years, whichever is earlier: 

           Provided   that   in   the   case   of   an   employee   who   dies   after   having 
drawn  benevolent  grant  under  this  sub-section,  the  said  period  of  fifteen 
years shall be reckoned from the date from which he became eligible to the 
grant. 

----------------------- Page 1281-----------------------

           (2)   Where,   on   or   after   the   fourth   day   of   September,   1988,   an 
employee   is   declared   by   the   prescribed   medical   authority   to   have   been 
completely incapacitated physically or mentally to discharge the duties of 
his employment and for that reason is retired or removed from service, he 
shall    be   entitled    to  receive    for   life   such   benevolent      grant    from    the 
Benevolent   Fund   as   specified   in   column   (4)   of   the   Second   Schedule;   or 
where   the   employee   dies   during   the   continuance   of   his   employment,   or 
during retirement before attaining the age of seventy years, his spouse shall 
be entitled to receive for life such benevolent grant from the Benevolent 
Fund as specified in column (4) of the Second Schedule: 

*Subs vide Act XIII of 1996 Schedule 3&3A (applicable w.e.f. 4-9-1988. 

           Provided that; if the deceased employee has no spouse or the spouse 
dies, other members of his family shall be entitled to receive benevolent 
grant from Benevolent Fund as prescribed for a period of fifteen years or 
upto the date the deceased employee would have attained the age of seventy 
years, whichever is earlier: 

           Provided     further    that  the   said  period     of  fifteen   years    shall   be 
reckoned from the date from which the deceased employee or as the case 
may be, the spouse became eligible for such grant]. 

           14.    Payment        of  benevolent      grant.-   (1)   On   the   death   of   an 
employee, the amount of benevolent grant payable under section 13, shall 
be   paid   to   such   member   or   members   of   his   family   as   he   might   have 
nominated in accordance with the rules in full or in the shares specified by 
him at the time of making of nomination. 

           (2) Where no valid nomination made by the employee subsists at the 
time   of   his   death,   the   amount   of   benevolent   grant   shall   be   paid   to   such 

----------------------- Page 1282-----------------------

member or members of his family, subject to such conditions imposed with 
a view to ensuring that the amount is justly and equitably utilized for the 
maintenance and benefit of all the members of family as may be prescribed 
or   may,   consistently   with   the   rules,   be   determined   by   the   Board   or   an 
officer authorized by the board in that behalf. 

           *[14A.    Utilitization      of   Benevolent      Fund       in   other    beneficial 
Schemes.-  The  Board  may,  where  it  considers  expedient  and  keeping  in 
view the availability of funds after discharging its liability under this Act, 
make      schemes      for    disbursement       of   any    amount      for   the   benefit    of 
employees, including retired employees and their families]. 

*Added vide Act XIII of 1996 (w.e.f. 4-9-1988). 

----------------------- Page 1283-----------------------

CHAPTER IV 

                            GROUP INSURANCE 

          15.  Insurance of employees.- Subject to the provisions of this Act 
and   the   rules,   in   the   event   of   the  death   of   an   employee,   occurring   by 
whatsoever   cause,   during   the   continuance   of   his   employment,   the   Board 
shall   pay   to   the   family   of   the   deceased   employee   a   sum  *[as   may   be 

prescribed]. 

          16.   Arrangements   with   Insurance   Company   etc.-   The   Board 
may from time        to  time    arrange    for   the   insurance     of   the  life of the 
employees in sums *[as may be prescribed] with such insurance company or 

other   insurer   and   for   such   period   as   it   deems   fit,   and   where   any   such 
arrangement   subsists,   the   liability   to  pay   the   said   specified   sums   shall 
directly devolve upon the insurance company or other insurer. 

          17.    Federal   Employees   Insurance   Fund.-   (1)   There   shall   be 
established   a   fund   to   be   called   the   Federal   Employees   Insurance   Fund 
which shall vest in and be held and administered by the Board. 
          (2) All sums received from the employees as premia for the group 
insurance of the employees and any interest or profit accruing thereon shall 
be credited to the Insurance Fund. 

          (3) The moneys credited to the Insurance Fund shall be kept in such 
bank as may be prescribed. 

          (4)   All  *[payments   made   under   section  15,   the]   expenses   on   any 
arrangement entered into by the *[Board] with any insurance company or 

other    insurer    as  provided     for  in section     16   and   all  expenses    on   the 
administration of the Insurance Fund shall be defrayed from the Insurance 

----------------------- Page 1284-----------------------

Fund. 

* Added & Subs. vide Act No. I of 1989. 

----------------------- Page 1285-----------------------

          (5)  Any  sums  remaining  in  the  Insurance  Fund  after  refrying  the 
expenses referred to in sub-section (4) may be utilized for such purposes 
connected with the benefit of the employees, *including retired employees 

and their families as the Board may direct. 

          18. Payment of premia.- (1) Every employee shall be liable to pay 
to the Insurance Fund such sum of money as may be prescribed as premium 
for the insurance, of his life as provided for in this Chapter and the amount 
of such premium shall as far as possible be deducted at the source from his 
pay and credited or remitted to the Insurance Fund. 

          (2)   Where    the   amount     of  premium      cannot    for  any   reason    be 
deducted  from  the  pay  of  the  employee, the employee shall remit to the 
prescribed  officer  the  sum  of  premium  payable by  him,  and  any  premia 
remaining   unpaid   due   to   inadvertence  or   negligence   of   the   employee   or 
otherwise     shall   be   recoverable    from   him    in   such   manner     as  may    be 
prescribed. 

          (3) Default in the payment of premia either for the reason that the 
pay of the employee was not drawn or due to his negligence or fault or for 
any   other   reason   whatsoever   shall   not  affect   the   right   of   his   family   to 
receive the sum assured in the event of the death             of the employee, but the 
premium remaining unpaid at the time of his death may be recovered from 
the assured amount. 

          19.    Payment   of   the   sum   assured.-   (1)   On   the   death   of   an 
employee, the sum assured shall be paid to such member or members of his 
family as he might have nominated in accordance with the rules in full or in 
the shares specified by him at the time of making the nomination. 

          (2)  Where no valid nomination made by the employee subsists at 
the  time  of  his  death,  the  sum  assured  shall be paid to such member or 
members of his family subject  to  such conditions 

----------------------- Page 1286-----------------------

*Subs vide Act No.XXV of 1975 

imposed   with   a   view   to  ensuring   that   the   sum   is   justly   and   equitably, 
utilized for the maintenance and benefit of all the members of the family as 
may be prescribed or may consistently with the rules, be determined by the 
Board or any officer authorized by the Board in that behalf. 

                                  CHAPTER V 

                                    GENERAL 

          20.  Audit and accounts.- (1) The accounts of the Benevolent Fund 
and of the Insurance Fund shall be maintained in such manner and form as 
     * 
the   Auditor General of Pakistan may, from time to time, direct, by such 
officer or authority as the Board may appoint. 

          (2) The accounts of the Benevolent Fund and the Insurance Fund 
shall  be  audited  by  such  authority  or agency as the Federal Government 
                                * 
may, after consulting the  Auditor General of Pakistan, appoint. 

          21.     Protection       of   action    taken     in  good     faith.-   No     suit, 
                                                                   * 
prosecution or other proceedings shall lie against the             Federal Government, 
the Board or any officer or other authorized person for anything in good 
faith done or purporting to have been done in pursuance of this Act or the 
rules. 

          22.  Exemption   from   taxes.-   The  *Federal   Government   may   by 

order in writing, 

----------------------- Page 1287-----------------------

          (a)       exempt the Benevolent Fund and the Insurance Fund from 
                   any tax, rate or duty leviable by such Government or by a 
                   local authority under the control of such Government; 

*Subs vide Act No. XXV of 1975. 

          (b)       exclude the amount of premium or subscription paid by an 
                   employee from his assessable income under the Income Tax 
                   Act, 1922 (XI of 1922). 

                                                     * 
          23.   Power to make rules.- The            Federal Government may make 
rules for the purpose of giving effect to all or any of the provisions of this 
Act. 

          [Authority.- National Assembly of Pakistan Notification No 6/1/69,O&M(RP)AI, 

          dated 3-2-1969]. 

                             ** 
                               [THE FIRST SCHEDULE 

                              [see sections 12(1) and 13] 

                               BENEVOLENT FUND 

          The rates of subscription to the Benevolent Fund and the amount of 
monthly benevolent grant payable under section 13 out of such Fund before 
the 4th September, 1988. 

 Pay Range                   Rate of monthly            Rate of monthly 
                    subscription              Benevolent grant 

----------------------- Page 1288-----------------------

1                                 2                            3 

In the case of an                                One per cent of 
employee whose pay                                         pay subject to 
last drawn was:                                            maximum of 
           Between _________                                         Rs.26/- 

    (Rs)                                                             (Rs) 
250 and 300                            -                              150 
301 and 400                            -                              175 
401 and 500                            -                              200 
501 and 600                            -                              225 
601 and 700                            -                              250 
701 and 800                            -                              275 

*Subs vide Act No. XXV of 1975. 

**The 1st and 2nd schedules added vide Federal Employees Benevolent Fund and 

Group Insurance (Amendment) Act No. XIII of 1996. 

1                                       2                              3 
801 and 900                            -                              300 
901 and 1000                           -                              325 
1001 and 1100                          -                              350 
1101 and 1200                          -                              375 
1201 and 1300                          -                              400 
1301 and 1400                          -                              425 
1401 and 1500                          -                              450 
1501 and 1600                          -                              475 
1601 and 1700                          -                              500 
1701 and 1800                          -                              525 
1801 and 1900                          -                              550 
1901 and 2000                          -                              575 
2001 and 2100                          -                              600 
2101 and 2200                          -                              625 
2201 and 2300                          -                              650 
2301 and 2400                          -                              675 
2401 and 2500                          -                              700 
2501 and 2600                          -                              725 
2601 and above                         -                              750 

----------------------- Page 1289-----------------------

                            THE SECOND SCHEDULE 

                             [see sections 12(1) and 13] 

                               BENEVOLENT FUND 

The rates of subscription to the Benevolent Fund and the amount of monthly 
benevolent grant payable under section 13 out of such fund applicable on and 
after the 4th September, 1988. 

S.       Monthly Pay              Rate of monthly          Rate of monthly 
No.                               subscription             Benevolent grant 
1            2                    3                                 4 
           (Rs)          (Rs)                              (Rs) 
1.        501 to 600              11                                270 
2.        601 to 700              13                                300 
3.       701 to 800               15                                330 
4.       801 to 900               17                                360 

1            2                    3                                 4 

           (Rs)                   (Rs)                              (Rs) 
5.       901 to 1000              19                                390 
6.        1001 to 1100            21                                420 
7.        1101 to 1200            23                                450 
8.        1201 to 1300            25                                480 
9.        1301 to 1400            27                                510 
10.       1401 to 1500            29                                540 
11.       1501 to 1600            31                                570 
12.       1601 to 1700            33                                600 
13.       1701 to 1800            35                                630 
14.       1801 to 1900            37                                660 
15.       1901 to 2000            39                                690 
16.       2001 to 2100            41                                720 

----------------------- Page 1290-----------------------

17.        2101 to 2200                43                                     750 
18.        2201 to 2300                45                                     780 
19.        2301 to 2400                47                                     810 
20.        2401 to 2500                49                                     840 
21.        2501 to 2600                51                                     870 
22.        2601 to 2700                53                                     900 
23.        2701 to 2800                55                                     930 
24.        2801 to 2900                57                                     960 
25.        2901 to 3000                59                                     990 
26.        3001 to 3100                61                                     1020 
27.        3101 to 3200                63                                     1050 
28.        3201 to 3300                65                                     1080 
29.        3301 to 3400                67                                     1110 
30.        3401 to 3500                69                                     1140 
31.        3501 to 3600                71                                     1170 
32.        3601 to 3700                73                                     1200 
33.        3701 to 3800                75                                     1230 
34.        3801 to 3900                77                                     1260 
35.        3901 to 4000                79                                     1290 
36.        4001 to 4100                81                                     1320 
37.        4101 to 4200                83                                     1350 
38.        4201 to 4300                85                                     1380 
39.        4301 to 4400                87                                     1410 
40.        4401 to 4500                89                                     1440 
41.        4501 to 4600                91                                     1470 
42.        4601 to 4700                93                                     1500 
43.        4701 to 4800                95                                     1530 
44.        4801 to 4900                97                                     1560 
45.        4901 to 5000                99                                     1590 
46.        5001 and above          100                                       1620] 

* 
 [Federal] Employees 
Benevolent Fund and 
Group Insurance 
Rules, 1972 
Sl. No. 2 
           In exercise of the powers conferred by section 23 of the *[Federal] 

----------------------- Page 1291-----------------------

Employees Benevolent Fund and Group Insurance Act, 1969 (II of 1969), 
     * 
the   [Federal] Government is pleased to make the following rules, namely:- 
           1.  Short title and commencement.- (1) These rules may be called 
      * 
the    [Federal]   Employees   Benevolent  Fund   and   Group   Insurance   Rules, 
1972. 
           (2) They shall come into force at once. 
           2.  Definitions.- In these rules, unless there is anything repugnant in 
the subject or context, 
           (a)       "Accounts   Officer"   in   relation   to   an   employee   means   the 
                    concerned officer specified in the **[First Schedule]; 

                                          * 
           (b)       "Act" means the       [Federal] Employees Benevolent Fund and 
                    Group Insurance Act, 1969 (II of 1969); 
           (c)       "Form" means a form annexed to these rules; 

           (d)       "Organization"        means     such     body    corporate,      institution, 
                    organization or autonomous body as has been specified by 
                         * 
                    the   [Federal] Government under sub-clause (e) of clause (4) 
                    of section 2; 

* 
 Subs vide Act No. XXV of 1975. 
**Subs vide Estt. Division Notification No. S.R.O. 754(1)/88, dated 4-9-1988. 

(e)        "Secretary" means the Secretary of the Board; and 
           (f)       "Section" means a section of the Act. 
           3.  Meeting of the Board.- (1) The meeting of the Board shall be 

----------------------- Page 1292-----------------------

held at Islamabad or any other place approved by the Board at least once in 
each quarter. 
          (2)  An  extraordinary  meeting  of  the  Board  may  be  called  on  the 
requisition   of   not   less   than   three   members   thereof   by   the   Chairman   to 
consider any urgent matter:- 
          Provided that the members requisitioning the meeting shall clearly 
state the object of the meeting. 
          (3)  Not    less  than   seven    clear days'     notice   shall  be   given   for 
convening an extraordinary meeting: 
          Provided that the Chairman may, if he considers necessary, convene 
a meeting at a shorter notice. 
          (4) The members shall not be paid any remuneration by the Board 
for attending meetings or any daily allowance or travelling allowance to and 
from the place of their official duties to the place of the meeting. 
          4.  Duties of the Secretary.- (1) All decisions of the meetings of 
the   Board   shall   be   recorded   in   a   minute   book   to   be   maintained   by   the 
Secretary. 

          (2) Subject to the general control and supervision of the Chairman, 
the Secretary shall be responsible for - 

          (a)      the conduct of correspondence on behalf of the Board; 
          (b)      the maintenance of all records of the Board; 
(c)       the presentation of the budget for each financial year to the Board; 
          (d)      the preparation of the agenda and all matters ancillary to the 
                  meetings of the Board; and 
          (e)      the performance of such other functions as may be assigned 
                  to him by the Board. 
          5.  Custody of the Funds.- The moneys credited to the Benevolent 
Fund and the Insurance Fund shall be deposited in the National Bank of 
Pakistan or in such other scheduled bank as may be approved by the Board 
for the purpose. 

----------------------- Page 1293-----------------------

          *[6.  Contribution   to   and   benefits   from   Benevolent   Fund.-   (1) 

Every employee shall make a monthly payment to the Benevolent Fund at 
the rate specified in column (3) of the Second Schedule. 

          (2) The monthly Benevolent grant under section 13 shall be paid in 
accordance with the scale specified in column (4) of the Second Schedule]. 

          *[6A. Subscription to and benefits from Group Insurance Fund.- 

(1)  Every employee shall make a monthly payment to the Group Insurance 
Fund at the rate specified in column (3) of the Third Schedule. 

          (2) A sum specified in column (4) of the Third Schedule shall be 
paid to the family of an employee who dies while in service]. 

          7. Payment of subscriptions or premia in default.- (1) Where the 
amount   of   subscription     to   the   Benevolent   Fund   or   the   premium   to   the 
Insurance  Fund  cannot,  for  any  reason, be  deducted  from  the  pay  of  an 
employee the employee shall- 

          (a)      in case he is serving abroad, remit the amount to the head of 
                  his department; and 

          (b)      in any other case, remit the amount to the Secretary. 

----------------------- Page 1294-----------------------

* 
 Subs & Ins vide Estt. Division Notification No. S.R.O. 754(1)/88, dated 4-9-1988 

          (2) In the case referred to in clause (a) of sub-rule (1), the head of 
the department, and in the case referred to in clause (b) of sub-rule (1), the 
Secretary   shall   deposit   the   amount   received   by   him   to   the   credit   of   the 
Benevolent   Fund   or,   as   the   case   may  be,   the   Insurance   Fund,   in   the 
National  Bank  of  Pakistan  or  any  other  scheduled bank approved by the 
Board under rule 5. 

           (3)   Any   amount   of   subscription  to   the   Benevolent   Fund   or   any 
premium to the Insurance Fund remaining unpaid due to inadvertence or 
negligence of the employee or otherwise shall, upon a direction in writing 
of the Board, be deducted, in the case of an employee of an organization, 
by the head of the organization, and in any other case, by the Accounts 
Officer, from the salary of such employee. 

           (4) Where the Accounts Officer or the head of the organization, as 
the case may be, upon a request being made in writing by the employee 
finds   that   deduction   of   the   amounts  remaining   unpaid   will   result   in   any 
hardship to the employee, he may deduct the amount in such number of 
installments, not exceeding twelve, as he may decide. 

           *[8. Medical authority for declaring an employee incapacitated.- 

The Medical authority for purposes of clause (a) of section 13 shall be a 
Board constituted by the Ministry of Health and consisting of three Medical 
Officers   one   of   whom   shall   be   a   specialist   in   the   field   to   which   the 
incapacity of the employee to be examined relates]. 

----------------------- Page 1295-----------------------

          **9. [ x  x  x  ] 

*Subs vide Estt.Division Notification No.S.R.O.94(I)/84 dated 24-1-1984. 

**Omitted vide Estt. Division Notification No.S.R.O.754(I)/88 dated 4-9-1988. 

          10. Nomination of beneficiaries of the benevolent grant and of 
the sum assured.- (1) Every employee shall make a nomination conferring 
on one or more members of his family the right to receive a specified share 
of   the   benevolent   grant   or   the   sum  assured   that   may   be   payable   under 
section 13 or section 15. 

          (2) The employee may provide in the nomination - 

          (a)       that, in the event of any one of the nominees pre-deceasing 
                   the employee, the right conferred upon that nominee under 
                   sub-rule (1) shall pass to such other member or members of 
                   the employee's family as he may specify in the nomination; 
                   and. 

          (b)       that the nomination in respect of all or any of the nominees 
                   shall   become   void   in   the   event   of   the   happening   of   any 
                   contingency specified therein 

          (3) Every nomination shall be in Form "A". 

          (4) An employee may at any time cancel a nomination made under 
sub-rule (1) and make a fresh nomination. 

----------------------- Page 1296-----------------------

          (5) A nomination under sub-rule  (1), or a fresh nomination under 
sub-rule (4), made by an employee shall be in triplicate and one copy of the 
nomination or, as the case may be, fresh nomination shall be signed by the 
head of the office and returned to the employee, one copy shall be placed in 
the   Confidential   Report   or,   as   the  case   may   be,   Service   Book   of   the 
                        * 
employee and the         [third copy shall be placed in the Master Folder to be 
maintained by the department concerned]. 

          (6) A nomination under sub-rule  (1), or a fresh nomination under 
sub-rule (4), made by an employee shall, to the extent it is valid, take effect 
on the date on which it is received by the *[department] to whom it is sent 

under sub-rule(5). 

*Subs vide Estt. Division Notification No. S.R.O.754(I)/88 dated 4-9-1988. 

          11.  Payment of benevolent grant and the sum assured where no 
valid   nomination   subsists.-   Where   no   valid   nomination   made   by   the 
employee subsists at the time of his death in relation to the whole of the 
amount of the benevolent grant and the sum assured or any part thereof, the 
whole amount or, as the case may be, the part to which the nomination does 
not relate, shall be paid to the member or members of the family of the 
deceased employee in the manner hereinafter appearing:- 

          (a)       The Board or an officer authorized by it in this behalf, may 
                   determine      the   members      of   the   family    of  the   deceased 
                   employee  who  are  eligible  to receive  the  benevolent  grant 
                   and the sum assured: 

                            Provided   that   if   the   members   of   the   family   of   the 
                   deceased employee are determined by an officer authorized 
                   by the Board, any member may, within thirty days of such 
                   determination, appeal to the Board. 

----------------------- Page 1297-----------------------

          (b)      If the members of the family of the deceased employee agree 
                  to nominate any one of them to receive the benevolent grant 
                  and   the   sum   assured,   the   payment   shall   be   made   to   that 
                  member. 

          (c)      If there is no such agreement, the payment shall be made in 
                  the following manner:- 

                  (i)       if the deceased employee  is survived by wife or as 
                           the case may be, husband, the benevolent grant and 
                           the sum assured shall be paid to her or, as the case 
                           may be, him; and, in case the deceased employee is 
                           survived by more than one wife, the amount of the 
                           benevolent     grant   and    the sum     assured,    shall  be 
                           distributed between them in the ratio of the number 
                           of members each one of them will maintain: 

                                    Provided that the recipient shall undertake to 
                           utilize   the   amount  so   received   for   the   maintenance 
                           and benefit of all the members of the family of the 
                           deceased employee; 

                  (ii)      if the deceased employee is not survived by wife or, 
                           as   the   case   may   be,   husband,   the   amount   of   the 
                           benevolent      grant   and   the  sum     assured    shall  be 
                           distributed amongst the members of the family of the 
                           deceased employee keeping in view the requirement 
                           of each member. 

          12.  Submission of application for benevolent grant,  etc.- (1) On 
the death of an employee during the continuance of his employment, the 
head of the office of such employee shall forward through the head of the 
department, an application in Form  `B' to the Board for payment of the 
benevolent grant and the sum assured. 

----------------------- Page 1298-----------------------

          (2) When an employee is declared by the medical authority to have 
been completely incapacitated physically or mentally to discharge the duties 
of his employment and is, for that reason, removed from service, the head 
of   the   office   of   such  employee   shall   forward,  through   the   head   of   the 
department, an application in Form  `B' to the Board for payment of the 
benevolent grant. 

          (3) Upon receipt of an information that a retired employee has died 
within the period laid down in rule 9, the head of the office wherefrom such 
employee   retired   shall   forward,   through   the   head   of   the   department,   an 
application in Form `B' to the Board for payment of the benevolent grant. 

          (4) Upon receipt of an application under this rule, the board shall, 
after   making   such   enquiry   and   taking   such   evidence   in   the   case   of   an 
application     under    sub-rule    (3)  as  it  may    consider    necessary,     pay   the 
benevolent grant, or the sum assured, or both as the case may be, to the 
person entitled to receive it under section 13, or rule 10, or, rule 11, as the 
case may be. 

          *[13.   Life   time   arrears.-   The   Benevolent   Grant   which   was   not 

drawn by the beneficiary during his life shall be paid to his family members 
up to Rs 5000 on production of an Indemnity Bond: 

          Provided that, the total amount exceeds Rs 5000 it shall be paid on 
production of a Succession Certificate]. 

          **[14. Neglect of Receipt of Benevolent Grant. 

----------------------- Page 1299-----------------------

           If   the   benevolent   grant   is   not   drawn   for   a   continuous   period   of 
***[one year] or more, further payment will be stopped and shall be resumed 

on obtaining fresh instructions of the Board of Trustees in deserving cases. 

           *[15. Discontinuance of Grant.- (1) The Benevolent Grant shall be 

discontinued if- 

           (a)       an employee retired on medical grounds under clause (a) of 
                    section 13 gets usefully employed or sets up viable business 
                    and his monthly income exceeds @ [Rs 2100;] or 

           (b)       the   recipient   of   the   grant  ceases   to   be   a   member   of   the 
                    family as defined in sub-section (5) of section 2. 

           (2) The recipient of grant shall be required to furnish a certificate 
every quarter that he has not ceased to be eligible for the grant on account 
of marriage, employment or setting up business as the case may be]. 

*Subs. vide Estt. Division Notification No. S.R.O. 754(I)/88 dated 4-9-1988. 

**Added vide Estt. Division Notification No. S.R.O.95(I)/84 dated 24-1-1984. 

***Subs vide Estt. Division Notification No. S.R.O.560(I)/86 dated 20-5-1986. 

@Revised vide Estt. Division Notification No. S.R.O. 218(1)/96, dated 13-3-1996. 

           * [16. Monthly Income of the dependent Family Member upto 

**[Rs.2100/-]   to   be   Ignored.-   A   person   having   a   monthly   income   of 
**[Rs. 2100/-] or less ***[may in appropriate cases] be considered to be 

----------------------- Page 1300-----------------------

wholly dependent upon the deceased employee. 

           @[17.  Payment of Benevolent Grant to Insane Person.- In case of 

insane persons benevolent grant shall be paid to the nominee or in case no 
nomination exists through the eligible family member under rule 11 (a).] 

           @@[18.  Exemption   of   Personal   Appearance   for   Receipt                     of 

Benevolent Grant from Bank: A female grantee not accustomed to appear 
in public or any grantee who is unable to appear in consequence of bodily 
illness or infirmity may receive his or her monthly benevolent grant through 
a representative upon the production of life certificate signed by a Gazetted 
officer of Basic Scale 17 or above or by some other well known trustworthy 
person]. 

           @@@[19.     Payment      of   grant    to   an   incapacitated     or   a   deceased 

employee for the marriage of one daughter:- 

           A lump sum amount of Rs.5000/- (Rupees five thousand only) shall 
be   payable   to   an   incapacitated   employee   or   the   family   member(s)   of   a 
deceased employee who is/are in receipt of a Benevolent Grant on or after 
1-1-1995       for   the  marriage  of      one    daughter,     subject    to  the   following 
conditions:- 

           (a)      The incapacitated or the deceased employee must be in basic 
                   pay scale 1 to 16 (excluding employees who are in BPS-16 
                   but have been moved to             BPS-17). 

           (b)      The   marriage   of   the   daughter   takes   place   on   or   after   1st 
                   January, 1995; and 

*Added vide Estt. Division Notification No.S.R.O.95(I)/84 dated 24-1-1984. 

** Subs vide  S.R.O. No. 218(1)/96, dated 13-3-1996 with effect from 1-1-1996 

***Subs vide Estt. Division Notification No. S.R.O. No. 754 (I)/88, dated 4-9-1988 

@Subs vide Estt. Division Notification No. S.R.O. 95(1)/84 dated 24-1-1984. 

----------------------- Page 1301-----------------------

@@ Added vide Estt. Division Notification No. S.R.O. 1123(1)/84, dated 16-12-1984. 
@@@Added vide Estt. Division Notification No. S.R.O. No. 540(1)/96, dated 5-6-1996. 

          (c)       The   grant    shall  be    paid   on   production     of  a   marriage 
                                     certificate issued by the competent authority, 
                                     within the period of six months from the date 
                                     of marriage. A relaxation of six months in the 
                                     time     period    may    be    sanctioned      by   the 
                                     Managing         Director,     Federal     Employees 
                                     Benevolent and Group Insurance Funds. 

          2. This notification shall be deemed to have been effect from 1st 
January, 1995]. 

          *[20. A lump sum payment of Rs.3,500/- shall be made as burial 

charges to the bereaved family on the death of an employee if he/she dies 
on or after 8-1-1996 while in service or after invalidation/retirement before 
attaining the age of seventy years, provided that the deceased was a non- 
gazetted employee (BPS 1 to 15) or equivalent as defined in the "Federal 
Employees Benevolent Fund and Group Insurance Act, 1969". 

          2. This notification shall be deemed to have taken effect from 8th 
January, 1996]. 

          **[21. Payment of Sum Assured.- The Board shall directly pay to 

the family member(s) of a deceased employee, a sum specified in column 
(4)   of   the   third   Schedule,   as   sanctioned   under   section  15  of  the  Federal 
Employees Benevolent Fund and Group Insurance Act, 1969 (II of 1969]. 

          2. This notification shall be deemed to have taken effect from 1st 
July, 1995. 

          **"[22. Medical   Incapacitation.-   (1)   Where   a   Board,   constituted 

under     rule  8,   recommends       eighty   per   cent   or  more    disability   for   an 

----------------------- Page 1302-----------------------

incapacitated      employee      shall   be   treated   as   completely      incapacitated 
physically or mentally for the purposes of section 13 of the FEBF & GI Act 
(II of 1969). 

          2. This notification shall come into force on 1st January, 1999]. 

*Added vide Estt. Division Notification No.S.R.O.No.1165(1)/96, dated 2-10-1996(w.e.f. 8-1-1996). 

**Added vide Estt. Division Notification No. S.R.O. 1227(1)/98, dated 15-10-1998. 

                        THE FIRST SCHEDULE 
                                [ See Rule 2 (a)] 

 1.       Accountant General, Pakistan Revenues, Islamabad. 
 2.       Accountant General, Pakistan Revenues, Sub-office, Lahore. 
 3.       Accountant General, Pakistan Revenues, Camp Office Karachi. 
 4.       Accountant General, Pakistan Revenues, Sub-office, Karachi. 
 5.       Accountant General, Pakistan Revenues, Sub-office, Quetta. 
 6.       Accountant General, Pakistan Revenues, Camp Office Gilgit. 
 7.       Director Pakistan Post Office Accounts, Lahore. 
 8.       Director Telegraph and Telephones, Accounts, Lahore. 
 9.       Chief Accounts Officer, M/o Foreign Affairs,  Islamabad. 
 10.      Directorate of Accounts M/o Food and Agriculture, Karachi. 
 11.      Pakistan Mint, Lahore. 
 12.      Geological Survey of Pakistan, Quetta. 
 13.      Directorate of Accounts National Savings, Rawalpindi. 
 14.      Controller of Military Accounts, Air Force, Peshawar. 
 15.      Controller of Military Accounts, (RC), Rawalpindi. 
 16.      Controller of Military Accounts, (DPP & ISO's), Rawalpindi. 
 17.      Controller of Military Accounts, (FWO), Rawalpindi. 
 18.      Controller of Military Accounts, (DP), Rawalpindi. 
 19.      Controller of Military Accounts, (O), Rawalpindi. 
20.       Controller of Military Accounts, (LC), Lahore. 
21.       Controller of Military Pension, Lahore. 
22.       Controller of Military Accounts, (FC), Lahore. 
23.       Controller of Military Accounts, (KC), Karachi. 

----------------------- Page 1303-----------------------

 24.       Controller of Naval Accounts, Karachi. 
 25.       Deputy Controller of Military Accounts N.A Gilgit. 
 26.       Controller of Local Audit, Lahore. 
 27.       Military Engineering Services. 
 28.       Controller of Factories Accounts, Wah Cantt. 

----------------------- Page 1304-----------------------

                     THE SECOND SCHEDULE 
                               [See Rule 6] 

                         BENEVOLENT FUND 

         The rate of contribution to the Benevolent Fund and the amount         of 
monthly grants payable out of the Benevolent Fund  will be as under: 
Sl.                      Monthly          Rate of Rate of 
No.               Pay            monthly          monthly 
                                         contri- Benevolent 
                                         bution            Grant 
1                          2               3                4 
         Rs.                                       Rs. 
1.  501 to 600 ...........        11                270 
2.  601 -  700   ...........      13                300 
3.  701 -  800   ...........      15                330 
4.  801 -  900   ...........      17                360 
5.  901 -  1000 ...........       19                390 
6.  1001 - 1100...........        21                420 
7.  1101 - 1200...........        23                450 
8.  1201 - 1300...........        25                480 
9.  1301 - 1400...........        27                510 
10. 1401 - 1500...........        29                540 
11. 1501 - 1600...........        31                570 
12. 1601 - 1700...........        33                600 
13. 1701 - 1800...........        35                630 
14. 1801 - 1900...........        37                660 
15. 1901 - 2000...........        39                690 
16. 2001 - 2100...........        41                720 
17. 2101 - 2200...........        43                750 
18. 2201 - 2300...........        45                780 

----------------------- Page 1305-----------------------

1                                 2                 3                  4 

      19. 2301 - 2400           ...........         47                    810 
      20. 2401 - 2500           ...........         49                    840 
      21. 2501 - 2600           ...........         51                    870 
      22. 2601 - 2700           ...........         53                    900 
      23. 2701 - 2800           ...........         55                    930 
      24. 2801 - 2900           ...........         57                    960 
      25. 2901 - 3000           ...........         59                    990 
      26. 3001 - 3100           ...........         61                    1020 
      27. 3101 - 3200           ...........         63                    1050 
      28. 3201 - 3300           ...........         65                    1080 
      29. 3301 - 3400           ...........         67                    1110 
      30. 3401 - 3500           ...........         69                    1140 
      31. 3501 - 3600           ...........         71                    1170 
      32. 3601 - 3700           ...........         73                    1200 
      33. 3701 - 3800           ...........         75                    1230 
      34. 3801 - 3900           ...........         77                    1260 
      35. 3901 - 4000           ...........         79                    1290 
      36. 4001 - 4100           ...........         81                    1320 
      37. 4101 - 4200           ...........         83                    1350 
      38. 4201 - 4300           ...........         85                    1380 
      39. 4301 - 4400           ...........         87                    1410 
      40. 4401 - 4500           ...........         89                    1440 
      41. 4501 - 4600           ...........         91                    1470 
      42. 4601 - 4700           ...........         93                    1500 
      43. 4701 - 4800           ...........         95                    1530 
      44. 4801 - 4900           ...........         97                    1560 
      45. 4901 - 5000           ...........         99                    1590 
46. 5001 - and above  ........                   100                   1620 

----------------------- Page 1306-----------------------

                        *[THE THIRD SCHEDULE 

                              (See rule 6A) 

                        GROUP INSURANCE 

                The rate of contribution to the Group Insurance Fund and 
the amount of sum     assured to be paid to the family of an employee,     with 
effect  from   first  January,  1996,  shall  be as 
under:- 
Sl.      Monthly pay            Rate of Monthly          Sum assured 
No.       (Rs)                  Contribution(Rs)           (Rs) 
1          2                       3                       4 

1.       Upto 1500                24.50          70,000 
2.        1501 2000               29.75          85,000 
3.        2001 2500               35.00         100,000 
4.        2501 3000               40.25         115,000 
5.        3001 3500               45.50         130,000 
6.        3501 4000               50.75         145,000 
7.        4001 4500               56.00         160,000 
8.        4501 5000               61.25         175,000 
9.        5001 5500               66.50         190,000 
 10.      5501 6000               71.75         205,000 
 11.      6001 6500               77.00         220,000 
 12.      6501 7000               82.25         235,000 
 13.      7001 7500               87.50         250,000 
 14.      7501 8000               92.75         265,000 
 15.      8001 8500               98.00         280,000 
 16.      8501 9000             103.25          295,000 
 17.      9001 9500             108.50          310,000 
 18.     9501 10000             113.75          325,000 
 19.     10001 10500            119.00          340,000 
20.      10501 11000            124.25          355,000 

----------------------- Page 1307-----------------------

  21.              11001 11500              129.50                370,000 

*Subs vide Estt. Division S.R.O. No.21(1)/96 dated 28-12-1995. 

1               2                    3                        4 

  22.              11501 12000       134.75            385,000 
  23.              12001 12500       140.00            400,000 
  24.              12501 13000       145.25            415,000 
  25.              13001 13500       150.50            430,000 
  26.              13501 14000       155.75            445,000 
  27.              14001 14500       161.00            460,000 
  28.              14501 15000       166.25            475,000 
  29.              15001 15500       171.50            490,000 
  30.              15501 16000       176.75            505,000 
  31.       16001 & above182.00                        520,000] 

----------------------- Page 1308-----------------------

                                     FORM `A' 

                                    [See Rule 10] 

Name               and            Designation               of           the           employee 
Service/Department 

           I hereby nominate the person/persons mentioned below who is/are 
member/members   of   my   family   as   defined   in   section  2   of   the   Federal 
Employees Benevolent Fund and Group Insurance Act, 1969 (II of 1969), 
to  receive  the  benevolent  grant  and  the  sum  assured  in  the  event  of  my 
death. 

                                        PART I 

                                 (For wife/husband only) 

Name of nominee/nominees      Relationship        Age       Specification      Remarks 

                                                            of share 

                                           PART II 

                      (For members of family other than wife/husband) 

Name of nominee/nominees      Relationship        Age       Specification      Remarks 

                                                            of share 

----------------------- Page 1309-----------------------

          Certified that the member or members of my family mentioned in 
Part II reside with me and are wholly dependent upon me. 

          The   earlier   nomination   made   by   me   may   kindly   be   treated   as 
cancelled. 
                                                          (                   ) 
Dated 
                                    Signature or thumb impression 
                                                             of the employee 
Witnesses: 
                                                     (Name in block letters) 
                                                   Service and Department 
1. 
            (Signature/thumb impression) 

          (Name and Designation in block letters) 

2. 
            (Signature/thumb impression) 

          (Name and Designation in block letters) 

                                                     Signature and seal of 
                                                     the head of the office 

                                  FORM `B' 

                                 [See Rule 12] 

----------------------- Page 1310-----------------------

                                     PART I 

1.       (a)      Name         of      the      deceased/incapacitated           employee 

  (b) Father's/Husband's name 
  (c) His/her service or department 
  (d) Head of Office 
  (e) Station/Place of last posting 

2. Pay per month i.e.........                         a) Basic pay 
                                                      b) Special pay 
                                                      c) Technical pay 
                                                      d) Personal pay 
                                                      e) Indexation pay 
                                                      f) .............. 

3. Date of Birth 
4. Date of entry into service 
5. Date of death (death cases only) 
6. Date of removal from service on account of 

  a) Incapacitation 
  b) Retirement 
  c) Death during service 

7. Name/Names of nominee/nominees (Nomination required both                             in 
death and invalid cases) 
Name              Age       Relationship      Profession        Marital Monthly 
                                                               status    Income 
(a) 
(b) 
(c) 
(d) 

----------------------- Page 1311-----------------------

(e) 
(f) 
8. Address of nominee(s) of the deceased or incapacitated employee where 
correspondence can be made. (In death cases where there is no nomination 
similar particulars of eligible dependent may be given). 
9.    Branch    of   National    Bank   of    Pakistan    nearest   to   the  residence    of 
beneficiary/beneficiaries. 

10.Period for which contributions to Benevolent and Group 
   Insurance                  Funds                were                not               paid 

                                     PART II 

11.Following Documents must be submitted with Claim: 

   (a)    Annex   "A".-   A   copy   of   last   pay   certificate   by   the   Head   of the 
         Office duly attested by the Head of Department. 

   (b)    Annex     "B".-    Attested    photostat     copy    of  the   page    of  service 
         book/document showing date of birth. 

   (c)    Annex  "C".-  Attested  photostat  copy  of  the  page  of  service  book 
         showing date of entry in service. 

   (d)    Annex "D".- (Death cases only). Three copies of death certificate 
         duly attested. These may be in the form of office order notifying the 
         death, certificate by a medical officer or extract from the register of 
         births/death       of   Union     Council/      Union     Committee/Municipal 

----------------------- Page 1312-----------------------

         Committee. 

  (e)    Annex     "E".-    (Invalid   Cases)    A   copy  of    the  Medical     Board 
        proceedings duly attested by the Head of the Department. Medical 
         Board must comprise of three Medical Officers one of them being a 
         specialist. Medical Board proceeding must record the case history 
         and the exact nature of disability. (See Part IV). 

  (f)    Annex "F".- Nomination form duly attested. 

  (g)    Annex "G".- List of family members and dependents i.e wife/wives, 
         children, father, mother, minor brothers and            unmarried/divorced 
         sisters.   The   list   should   indicate   name,   relationship,   age,   marital 
         status, profession, monthly income and present address. 

  (h)    Annex   "H".-   Wholly   dependence   certificate   (other   than   wife   and 
        husband) by the Head of Department. 

  (i)   Annex   "I".-   Envelop   containing   four   copies   of   photographs   duly 
         attested in respect of each nominee or the          incapacitated employee 
        bearing the name of the person on the reverse of three photos and 
         one on the face. In case of purdah observing ladies, photographs 
         will not be required. A certificate that they are purdah observing 
         must be attached. 

  (j)    Annex "J".- Four signatures/thumb impressions on separate sheets 
         (four   on   each   sheet)   of   each   nominee/dependents/   incapacitated 
         employee duly attested by the competent authority. 

                                       PART III 

          CERTIFICATES BY THE HEAD OF DEPARTMENT 

1.        Certified that the information contained above is correct according 

----------------------- Page 1313-----------------------

         to our record. 

2.        Certified   that   the   above    named     employee      is/was   neither   a 
         contingency work charged employee nor a deputationist from any 
         provincial Government (In case of a deputationist from one Federal 
         Government Department to another, the case will be preferred by 
         his parent Department). 

3.        Certified   that   the   employee   died   during   the   continuance   of   his 
         service (death cases only). 

4.        Certified that the employee died after retirement before attaining the 
         age of seventy years (death after retirement cases only). 

5.        Certified that the above claim has been preferred for the first time 
         and has not been sent previously. 

          N.B.- Score out which is not applicable. 

Dated: 
                                    Seal & Signature 

                                                           Head of the office 

Forwarded to the Assistant Director, Regional Board, Federal Employees 
Benevolent and Group Insurance Funds, Karachi/Islamabad. 

Dated: 
                                                            Seal & Signature 

                                                   Head of the Department 

                                   PART IV 

----------------------- Page 1314-----------------------

    INVALIDATION CERTIFICATE FEDERAL EMPLOYEES 
          See CSR Articles 442 (d),(e),443(a),(b)&(c) and 447 

1. Important Instructions 

         (a)      All columns must be typed. 

         (b)      All  columns  must  be  filled.  Those  not  applicable  must  be 
                 crossed. 

         (c)      Head   of  the   Department    is  personally    responsible   for 
                 accurate completion of this form. 

         (d)      An individual will not be removed from service until Head 
                 of   the   Department     has  approved     the  Medical    Board 
                 proceedings. 

         (e)      Medical  Board  must  comprise three members one being a 
                 Specialist. 

Name                        S/o,D/o,W/o, 
Designation                  Office 
Department                   Total service 

Age:Per statement/documents                  per appearance 
Identification                                                               marks 

Left hand thumb impressions/signatures duly attested. 

Opinion:          (A detailed statement of medical case, and of the treatment 
                 adopted as per CSR 443 (a). If necessary attach documents). 

----------------------- Page 1315-----------------------

2. Opinion of the Medical Board 

         In consequence of 
         We consider him/her (name) 
          a)      To be completely and permanently incapacitated for further 
                 service of any kind. 

          b)      Completely and permanently incapacitated for service in the 
                 Department to which he/she belongs. 

          c)      Incapacitated for service in the appointment which he now 
                 holds but we are of the opinion that he/she is (or may after 
                 resting for          months be) fit for further service of less 
                 laborious character than that which he/she has been doing. 

          d)      His/her degree of disability 

          e)      His/her   incapacity   does/does   not   appear   to  have   been 
                 caused/aggravated or accelerated by irregular or intemperate 
                 habits. 

Dated: 
                                                                            Preside 
nt 

                                                                            (Name, 
signature & seal) 

Member                   Member 

  (Name,Signature & Seal)         (Name,Signature & Seal) 

                    APPROVED/NOT APPROVED 

----------------------- Page 1316-----------------------

          (For partial disability See CSR Article 447 (b). If a person is likely 
to improve after a certain period he may be given long leave admissible to 
him instead of invaliding him out of service. 

Place 

Dated 

                                              HEAD OF DEPARTMENT 
                                                (Name, Signature and Seal) 

          (12)   The    aforesaid    amendments       in  the   Federal    Employees 
Benevolent Fund and Group Insurance Rules, 1972 will take effect from 4th 
September, 1988. 

                                                                    Secretary 
Administrative instructions relevant 
to the Federal Employees Benevolent 
Fund and Group Insurance Act and the 
Rules made thereunder 

Sl. No. 3 

          Deductions in pursuance of the Federal Employees Benevolent Fund 
and    Group    Insurance.-    All   the  provisions   of  the   Federal   Employees 
Benevolent Fund and Group Insurance Act, 1969 have come into force as 
from the 3rd April 1969, in respect of all employees as defined in that Act 
except the employees in the civil armed forces. It is, therefore, necessary 
that   the   deductions   on   account   of   subscriptions   to   Benevolent   Fund   and 
premia for Insurance Fund should be started from the salaries of all affected 
employees for the month of April 1969, payable on the 1st May, 1969. 

----------------------- Page 1317-----------------------

           2. The monthly rates of subscriptions to the Benevolent Fund and 
premia   to   the   Insurance   Fund   have   been   prescribed   as   follows   for   the 
present:- 

                                                                    * 
           (a)      Federal Employees Benevolent Fund.-              [Two per cent of the 
                   pay (maximum Rs 100] as defined in the aforesaid Act. 

                                                                    * 
           (b)      Federal  Employees  Insurance  Fund.-            [1.05 + 11.375 per 
                   cent of pay (maximum Rs 182).] 

           3.   The   government   of  Pakistan   has   been   pleased   to   decide   that 
insurance premia on behalf of all non-gazetted employees shall be paid by 
the Government itself to the Board of Trustees of the Insurance Fund. 

           4. The procedure for collection and accounting of subscriptions and 
premia to the Benevolent and Insurance Funds has been laid down in the 
Ministry of Finance letter No.F.6-11/69-B.III, dated the 12th April, 1969, 
addressed to the Comptroller and Auditor General of Pakistan, (Annexure). 
According  to  the  procedure  two  new  Forms  TR-55  (Small)  for  Gazetted 
Employees   and   TR-55-A   (Large)   for  Non-Gazetted   Establishment   have 
been introduced to account for subscriptions and premia to these Funds. As 
gazetted officers are self-drawing officers the deductions toward the Federal 
Employees   Benevolent   Fund   and   Insurance   Fund   shall   be   made   by   the 
officers   themselves   from   their   pay-        bills.   In   the   case  of   non-gazetted 
establishment, the Drawing and Disbursing                Officer    shall make deductions 
from  the establishment 

*Subs vide Finance Division Letter No.14/7/Admn-BT dated 15-9-1988. 

pay bills in respect of Benevolent Fund only. However, the amount which 

----------------------- Page 1318-----------------------

is to be contributed by Government to the Insurance Fund on account of 
premia for its non-gazetted employees shall also be worked out and shown 
in the relevant columns of Form TR 55-A (large) which is to be attached 
with  establishment  pay  bills.  The  Drawing  and  Disbursing  Officers  shall 
make   sure   that   the   amounts   pertaining   both   to   non-gazetted   employees' 
subscriptions   to   the   Benevolent   Fund  and   Government's  contribution   of 
premia   to   the   Insurance   Fund   shown  in   the   schedule   in   Form   TR   55-A 
(Large)   attached   to   establishment   pay   bills   are   correct    in   all   respects. 
Column 1 of TR Forms 55 and 55-A and space for Code No. of Drawing 
and   Disbursing   Officer   in   TR   55-A   may   be   left   blank  for   the   present. 
Entries therein should be made when Identification and Code Numbers are 
communicated in due course. 

          5. It is requested that necessary instructions on the above lines may 
kindly  be  issued  to  all  concerned  so  that  deductions  in  pursuance  of  the 
Federal Employees Benevolent Fund and Group Insurance Act, 1969 may 
be made without fail from the pay bills of Federal Government employees 
for the month of April, 1969 payable on the 1st of May, 1969. 

          6. This office Memorandum has been issued with the concurrence 
of   the   Ministry   of   Finance  vide  their   U.O   No   686-B/69,  dated  the  12th 
April, 1969. 

          [Authority.- Estt. Division O.M. No. 6/3/69-O&M (RP)-AI, dated 12-4-1969]. 

                                  ANNEXURE 

          Copy of Ministry of Finance  letter No. F.6-11/69-B.III dated the 
12th April, 1969. 

SUBJECT.-           Federal Employees Benevolent Fund and Insurance Fund -- 
                  Procedure for collection and accounting of subscriptions and 
                  premia. 
         I am directed to refer to the correspondence resting with your u.o 

----------------------- Page 1319-----------------------

No. 497-Pro.II/124, dated 5th April, 1969, on the subject mentioned above 
and to convey the approval of the Government of Pakistan to the following 
basic    procedure     being   observed     for   the  collection   and    accounting    of 
subscriptions to and premia for the Federal Employees' Benevolent Fund 
and Insurance Fund:- 

          (i)      In  the   case   of  gazetted   officers    the  deductions     towards 
                  Federal   Employees   Benevolent   Fund   and   Insurance   Fund 
                  shall be made by officers themselves from their pay bills. A 
                  schedule   in   Form   TR   54-A  showing   the   deductions   made 
                  shall be prepared in triplicate. Two copies of the schedule 
                  shall be attached to the pay-bill and the third copy shall be 
                  retained   by   the   Administrative   Department   as   office   copy 
                  with the pay bill. 

          (ii)     In the case of non-gazetted establishment the Drawing and 
                  Disbursing       Officer     shall   make     deductions      from    the 
                  establishment pay bills in respect of Benevolent Fund only. 
                  A schedule in Form TR 54-B shall be prepared in triplicate. 
                  Two   copies   of   the   schedule   shall   be   submitted   with   the 
                  establishment pay bill and the third copy shall be retained 
                  with the office copy of the bill. 

         (iii)     No deductions on account of premia of Federal Employees 
                  Insurance Fund shall be made from the salaries of the non- 
                  gazetted     establishment     because    it  has  been    decided   that 
                  insurance      premia     on    behalf    of   the   all   non-gazetted 
                  employees shall be paid by Government itself to the Board 
                  of   Trustees   of   the   Insurance   Fund.   However,   the   amount 
                  which  is  to  be  subscribed by Government on that account 
                  shall   be   worked   out   according  to   the   prescribed   rate   and 
                  shown in the relevant columns of Form TR 54-B referred to 
                  in the preceding sub-para. 

----------------------- Page 1320-----------------------

 iv)      The Treasury Officer/Accounts Officer (in the case of pre- 
          audited bills) and officers empowered to order payment of 
          salaries   in   Post   Office   and  T&T   Departments   shall   check 
         that the amount of deductions shown in the schedules tally 
         with the amounts so included in the pay bills of the officers 
          and the establishment pay bills of non-gazetted employees. 
         In   token   of   this   check   they  shall   affix   their   signatures   on 
         both   copies   of   the   certificates  printed   at   the   foot   of   the 
          Forms TR 54-A and 54-B. 

 (v)      By   10th   day   of   the   month,   the   Treasury   Officer/   Accounts 
                            Officer/Deputy          Comptroller        of     Posts, 
                            Telegraphs        and    Telephones,      Lahore     and 
                            other officers authorised to order payment of 
                            salaries     of  employees      of  Post   Offices   and 
                            T&T Departments shall pass on the first copy 
                            of the certified schedule with proper covering 
                            lists to the branches of the National Bank of 
                            Pakistan   at   their   respective   stations,   which 
                            will   work   as   bankers   and   representatives   of 
                            the     Board     of   Trustees      of   the   Federal 
                            Employees Benevolent and Insurance Funds. 

 vi)      Treasury   Officers   and   other   officers   who   are   required   to 
          submit monthly accounts to Accounts Offices will pass on 
         the second copy of the certified schedules to the Accounts 
          Offices concerned. 

 vii)     After   receipt   of   the   monthly   accounts   from   the   treasuries 
         together     with    the  certified    copies   of   the  schedules,     the 
         Accounts Offices shall credit the deductions on account of 
         Benevolent Fund and Insurance Fund in respect of Gazetted 
         employees and on account of Benevolent Fund in respect of 
         non-gazetted       employees       to  the    deposit    heads    indicated 

----------------------- Page 1321-----------------------

         below:- 

         Benevolent   Fund.-   Cr.   Minor   Head   "Federal   Employees 
         Benevolent Fund" in section P-Deposits Advances - Part II- 
         Deposits not bearing Interest-(C) Other Deposit Accounts - 
         Other Accounts. 

         Insurance   Fund.-       Cr.   Minor   Head     "Federal   Employees 
         Insurance Fund" in section P-Deposits and Advances-Part II- 
         Deposits   not   bearing   Interest-(C)   Other   Deposit   Accounts- 
         Other Accounts. 

         The     Accounts     Offices   shall  also   furnish    a  consolidated 
         statement of receipts in respect of each Fund to the Board of 
         Trustees. 

viii)     Every   Audit   Officer   will   authorise   every   month   the   State 
         Bank of Pakistan to pay to the National Bank of Pakistan as 
         bankers of the Board, the amounts recovered and accounted 
         for   by   them   (ie.   exclusive   of   Government's   contribution 
         pertaining      to   non-gazetted      employees)      in   respect    of 
         Benevolent Fund and Insurance Fund by debiting the same 
         to the respective deposit heads mentioned in sub-para (vii) 
         above   in   the   Federal   Government's   accounts.   This   means 
         that the above mentioned deposit accounts will be cleared at 
         regular     monthly    intervals   so  that   the   balances   in   these 
         deposit accounts at the close of the financial year are nil. 

 ix)      For    claiming     payment      of   the   Federal     Government's 
         contribution to the Insurance Fund in respect of non-gazetted 
         Federal employees, the Board of Trustees of the Fund will 
         prepare, from the schedules received by the National Bank 
         of Pakistan in accordance with sub-para (v) above, a bill for 
         the   amount   due   and   submit   it   to   the   concerned   Accounts 

----------------------- Page 1322-----------------------

Offices for getting payment. The bills on payment shall be 
debited   to   the   detailed   head    "Contributed   to   the   Federal 
Employees        Insurance      Fund     in   respect    of    non-gazetted 
employees"          under       the     head      "57-Miscellaneous          - 
Miscellaneous         and    Unforeseen       Charges"       and    will    be 
accounted       for   in   the   grant   "Other     Expenditure       of   the 
Establishment Division" under a distinct sub-head of same 
nomenclature. 

----------------------- Page 1323-----------------------

                                                                                                          FORM T.R 54-A 

                                                                                                          (For Gazetted Employees) 

                                                                                                          (See Rule 604) 

                                                                                                           SCHEDULE             OF     FEDERAL 
EMPLOYEES BENEVOLENT FUND AND INSURANCE FUND DEDUCTIONS 

Office of the 

Schedule of deductions for the month of 2000 

                   Federal Employees Benevolent                                  Federal Employees Insurance 

                                                                                 Fund                                                           Fund 

Identification     Name of the employee                 Pay 

       Reasons for variation 

   No.                                                                           Amount        Variation from 

       Amount       Variation from 

                                                                     realised     previous month                                   realised 

       previous month 

                                                                                  if any(-)                                                      if 

any(-) 

                                                        Rs.           Rs.          or (+)                                           Rs.           or 

(+) 

                                                                                                                                                   1 

                               2                         3            4             5                                                6             7 

                       8 

                                                                                                                                                                                    Signature................... 

----------------------- Page 1324-----------------------

 Date...............................................                                                                                                                                                                   Designation................. 

                                                                                                                   FOR USE IN TREASURY/ACCOUNTS OFFICE 

        Certified that the deductions shown in the above schedule in respect of Benevolent Fund and Insurance Fund tally with the amounts so 

included in the Pay Bill of the employee. 

                                                                                                                                                                                                  Treasury Officer/Disbursing Officer 

 Date...............                                                                                                                                                                                      Accountant General/Comptroller 

----------------------- Page 1325-----------------------

                                                                                                         FORM T.R 54-B 

                                                                                                        (For                   Non-gazetted 
Establishment) 

                                                                                                        See Rule 604) 

                                                                                                         SCHEDULE             OF      FEDERAL 
EMPLOYEES BENEVOLENT FUND AND INSURANCE FUND DEDUCTIONS/SUBSCRIPTIONS 

Office    of   the   ..........................................................................................................................(Code   No.   of   Drawing   and 
Disbursing Officer.) 
Schedule                  of              deductions/subscription                       for               the              month                 of 
..............................................................................................................................2000 

                                                                   Federal Employees Benevolent                     Federal Employees Insurance 

                                                              Fund                                            Fund 

Identification     Name and Designation                Pay 

       Reasons for variation 

   No.                          of employee                                     Amount       Variation from                       Amount          to 

       Variation from 

                                                       Rs.         realised     previous month                      be                   subscribed 

       previous month 

                                                                     if any(-)                          by Government            if any(-) 

                                                                     Rs.       or (+)                   for non-gazetted           or (+) 

                                                                                                         employees 

                                                                                                                                                1 

                       2                                3           4            5                                     6                       7 

----------------------- Page 1326-----------------------

                                  8 

                                                                                                                                                                                                                                                  Signature................... 

                                                                                                                                                                                                                                                Designation................. 

 Date...............                                                                                                                                                                                                          (Drawing and Disbursing Officer) 

----------------------- Page 1327-----------------------

Sl. No. 4 

          Instructions   regarding   nomination   Forms.-   The   matter   regarding 
filling    of  nomination      forms     by   the   Federal     Employees      came     under 
discussion in the meeting of the Board of Trustees held on 5th June, 1971. 

          2.   It   was   pointed   out   that   instructions   issued   by   the   Board   for 
acknowledging  the  receipt  of  nomination  forms  of  the  employees  do  not 
meet the requirements. It was also pointed out that the Accounts Officers 
were receiving a copy of nomination form of the employees under the new 
instructions. As the Accounts Officers are not concerned with settlement of 
claims, it was stated that the filling of one form with them was unnecessary. 

          3. It was, therefore, decided that nomination forms under Federal 
Employees Benevolent and Group Insurance Act of 1969, should continue 
to   be   filed   in   triplicate.   One   copy  should   be   signed   by   the   Head   of   the 
Office and returned to the employee; one should be placed in CR/Service 
Books   of   the   gazetted   and   non-gazetted   employees   respectively   and   one 
should be sent to the Director, Regional Board, in whose jurisdiction an 
employee is serving. 

          4. This supersedes all previous instructions. 

          [Authority.- Estt. Division O.M.No.1(4)-BT-A/RP/70 dated  24-8-1971]. 

Sl. No. 5 

          According       to  the   Establishment       Division     O.M.     No.    1(4)BT- 
A/RP/70, dated the 24th August, 1971 one copy of the nomination forms 
duly signed by the Head of the Office is to be returned to the employee, one 
to    be   placed    in   the  CR/Service        Book    of   the   gazetted/non-gazetted 
employees respectively and one to be sent to the Director, Regional Board 
in whose jurisdiction an employee is serving. The following questions have 
been raised by certain Ministries/Divisions:- 

----------------------- Page 1328-----------------------

           (1)      One   copy   of   the   nomination   form   is   to   be   sent   to   the 
                   Regional Board concerned for record. Difficulty will arise in 
                   the   case   of   employees   who   are   liable   to   be   transferred 
                   throughout Pakistan and where transfers are frequent.                   It is 
                   for    consideration      whether      the   forms     will   have    to   be 
                   transferred to the region where the individual is transferred 
                   or    these   are   to  be   kept   by    the   Regional     Board    which 
                   originally received them. 

           (2)      Under the revised orders, one copy of the nomination forms 
                   in respect of gazetted officers is required to be placed in the 
                   ACR   dossier.   In   the   case   of   CSS   Officers   and   Economic 
                   Pool     Officers     whose      CR    Dossiers      are   maintained       in 
                   duplicate, it is not clear whether the Forms is to be kept in 
                   the original or the duplicate file. 

                   The position is clarified as under:- 

                   (a)        As regards (1) above, the forms should remain with 
                             the Regional Board who originally received. These 
                             can   be   collected   when   need   arises.      One   copy   of 
                             forms will remain with the Department and as there 
                             would      be    three    copies    no     such     difficulty    is 
                             anticipated in their location. 

                   (b)        Regarding(2) above, nomination form be kept by the 
                             Ministry concerned who has to process the case. 

           [Authority.- Estt. Division O.M. No. 1 (4) BT-A/RP/70, dated 28-2-1972]. 

Sl. No. 6 

----------------------- Page 1329-----------------------

          Submission   of   applications   for   Benevolent   Grants.-   It   has   been 
noticed   that   applications   for   the  sanction   of   benevolent   grant   and   sum 
assured     are    not   being    properly    completed       by   the   Heads     of   the 
Offices/Departments  concerned,  which  results  in  delay  in  the  disposal  of 
cases.  This causes hardship to the beneficiaries. 

          2. According to rule 12 of the CEBF & GI Rules, 1972, the head of 
an    Office   of   the   employee     shall  forward     through     the  Head     of  the 
Department, an application in Form `B' to the Director, Regional Board, 
Rawalpindi      or   Karachi    as   the case    may     be,  upon    his   death   during 
continuance of employment or within five years of retirement and when he 
is   declared   by   the   prescribed   medical  authority   to   have   been   completely 
incapacitated      physically    or   mentally    to   discharge    the   duties   of   his 
employment   and   is,   for   that   reasons,  removed   from   service.         All   the 
columns of the form are to be completed and the following documents are 
also required to be furnished with the Form:- 

          (1)      Certificate of the Head of the Department regarding the pay 
                  of the employee at the time of his death and incapacitation. 

          (2)      Three    copies    of  the   certificate   from    the Head      of  the 
                  Department or Medical Officer or extract from the Register 
                  of         birth/death         of       Union           Council/Union 
                  Committee/Municipal Committee in support of the date of 
                  death. 

          (3)      Copy of Nomination Form. 

          (4)      Four copies of duly attested photographs of each nominee/or 
                  the incapacitated employee. 

          (5)      Four  signatures/thumb  impressions  on  separate  sheet  (four 
                  on each sheet) of each nominee/ incapacitated employee duly 
                  attested. 

----------------------- Page 1330-----------------------

           (6)      In case of incapacitated, employee, a certificate in original 
                   from      the   Medical     Authority     and    a  copy    of   the   order 
                   removing/retiring the incapacitated employee. 

           3. Heads of Offices/Departments while signing the application form 
will please ensure that it is properly completed in all respects and all the 
requisite documents are sent alongwith it. 

           [Authority.- Board of Trustees,CEB & IF letter No.7-16/71-BT, dated 5-9-1972]. 

Sl. No. 7 

           Determination of Benevolent Grant on the basis of pay last drawn.- 
In   case   of   retired   Government   servants   who   die   before   the   age   of   sixty 
years,   the   Federal   Government  Employees   Benevolent   Fund   and   Group 
Insurance Act, 1969 (II of 1969), provides for the sanction of Benevolent 
Grant  under  section  13.        A  retired  Government servant receives pension 
and not pay.      The term pay as defined in the Act does not include pension. 
A   question   was   raised   as   to   whether   the   Benevolent   Grant   should   be 
determined   on   the   basis   of   the   pay   last   drawn   or   the   pension.      On   a 
reference  being  made  to the  Law  Division  it  has  been  confirmed  that  in 
such cases, the Benevolent Grant payable under section 13 of the Act will 
not be on the basis of pension which is not pay, but on the basis of the pay 
last drawn. 

           [Authority.- Board of Trustees, CEB & IF letter No. 1/1I/BT/RP/71, dated 15-1-1972]. 

                                                                    CHAPTER XII 

----------------------- Page 1331-----------------------

 APPEALS, PETITIONS AND 
          REPRESENTATIONS 
                             ( 1091 - 1092 ) 

----------------------- Page 1332-----------------------

            APPEALS, PETITIONS AND REPRESENTATIONS 

                                 Civil Servants (Appeal) 
                                         Rules, 1977 

Sl. No. 44: 

           In exercise of the powers conferred by section 25 of the Civil Servants Act, 
1973 (LXXI of 1973), the President is pleased to make the following rules, namely:– 

          1. (1) These rules may be called the Civil Servants (Appeal) 
Rules, 1977. 

            (2) They shall come into force at once. 

           2.   In   these   rules   unless   there   is   anything   repugnant   in   the   subject   or 
context,– 

          *[(a)  Appellate authority means.– 

   (1)  in cases relating to discipline.– 

                    (i)        where the order is made by the authorised officer, the 
                                        officer    designated      as    authority    under     the 
                                        Government           Servants        (Efficiency       and 
                                        Discipline) Rules, 1973. 
                    (ii)       **[where  the  order  is  made  by  the  officer,  designated  as 
                              authority   under   the   rules   specified   in   paragraph   (1),   the 
                              officer or authority next above the authority; and]. 
                    (iii)      where    the  order   is  made     by  the   Prime   Minister,   the 
                              President; and 

           (2)   in   other   cases,   the   officer   or   authority   next   above   the 
authority against whose order the appeal is preferred and where the 
order is made by the Prime Minister, the President; and] 

----------------------- Page 1333-----------------------

           (b)         *[  ] 

            (c)       "penalty" means a penalty provided for in the Government Servants 
                     (Efficiency and Discipline) Rules, 1973. 

*Subs. and omitted vide Establishment Division Notification S.R.O.No.178(1)/99, dated 24-3-1999. 
**Subs vide Establishment Division Notification SRO No.335(I)/2000, dated 14-6-2000. 

           3. Every civil servant shall be entitled to appeal, to the appellate authority 
from an order passed by an authority *[or an authorized officer] imposing upon him 
any penalty: 

           Provided that, where the penalty is imposed by an order of 
the President, the civil servant shall have no right to appeal but he 
may apply for review of the order. 

           4.  (1)  A  civil  servant  shall  be  entitled  to  appeal  to  the  appellate  authority 
from an order passed by an authority which– 

           (a)        alters   to   his   disadvantage,      his    conditions     of   service,    pay, 
                     allowances or pension; or 

           (b)        interprets to his disadvantage the provisions of any rules whereby 
                     his conditions of service, pay, allowances or pension are regulated; 
                     or 

           (c)        reduces or withholds the maximum pension, including an additional 
                     pension, admissible to him under the rules governing pensions; or 

           (d)        terminates   his   employment   or   gives   notice   of   such   termination 
                     otherwise than– 

                       i)     on his reaching the age of superannuation, or 

                       ii)    in accordance with the pro-visions of the Civil Servants Act, 
                             1973 (LXXI of 1973); 

           Provided  that  a  person  appointed  by  the President shall have no right to 
appeal from an order passed by the President, but he may apply for review of the 
order: 

           Provided further that no appeal or review shall lie on matters relating to the 
determination of fitness of a person to hold a particular post or to be promoted to a 
higher post or grade. 

----------------------- Page 1334-----------------------

            (2) A member of an All-Pakistan Unified Grades serving under a Provincial 
Government   may   appeal,   from   the   order   of   the   Provincial   Government,   to   the 
President. 

       (3) A civil servant appointed by the President may appeal to the President from 
an order passed by an authority subordinate to the President. 

*Amended vide Establishment Division Notification No.3/7/79-DI, dated 28-1-1981. 

            5. (1) Every person preferring an appeal should do so separately and in his 
own name. 

            (2)   Every   appeal   preferred   under   these   rules   shall   contain   all   material 
statements       and    arguments       relied   upon     by   the   appellant,     shall   contain     no 
disrespectful or improper language, and shall be complete in itself. 

              (3)   Every   appeal   shall   be   submitted   through   the   Head   of   the   office   to 
which   the   appellant   belongs   or   belonged,  and   through   the   authority   from   whose 
order the appeal is preferred. 

             (4) Every appeal shall be submitted within a period of thirty days of the 
communication of the order appealed against. 

            6. (1) In the case of an appeal under rule 3, the appellate authority shall 
consider– 

            (a)       Whether the facts on which the order appealed against was based 
                     have been established; 
            (b)       Whether   the   facts   established   afford   sufficient   ground   for   taking 
                     action; and 
            (c)       Whether   the   penalty   is   excessive   adequate,   or   inadequate,   and, 
                     after   such   consideration   shall   confirm,   set   aside   or   modify   the 
                     previous order,*[and the appellant shall be informed of the reasons 
                     for passing such order]. 

            (2)   In   the   case   of   an   appeal   under   rule   4,   the   appellate 

----------------------- Page 1335-----------------------

authority       shall    pass      such     order     as,    having      regard      to    all 
circumstances of the case, appears to it just and equitable.*[and the 
appellant shall be informed of the reasons for passing such order]. 

           (3) The authority from whose order an appeal is preferred under these rules 
shall give effect to any order made by the appellate authority. 

           7.   (1)   An   appeal   may   be   withheld  by   an   authority   not   lower   than   the 
authority from whose order it is preferred if:– 

           (a)        it is an appeal in a case in which no appeal lies under these rules; 
                     or 

           (b)        it does not comply with the provisions of sub-rule (1), (2) or 
                     (3) of the rule 5; or 

*Added vide Establishment Division Notification S.R.O. No.582 (1)/93, dated 26-6-1993. 

           (c)        it is not preferred within the time specified in sub-rule (4) of rule 5 
                     and no reasonable cause is shown for the delay; or 

           (d)        it is addressed to an authority to which no appeal lies under these 
                     rules; or 

          *[(e)       it  is  a  repetition  of  a  previous  appeal  and  is  made  to  the    same 
                     appellate    authority by which such appeal has been decided, and 
                     no new facts or circumstances are adduced which afford grounds 
                     for a reconsideration of the case]: 

           Provided that in every case in which an appeal is withheld, 
the appellant shall be informed of the fact and the reasons for it: 

           Provided further that an appeal withheld on account only of failure to comply 
with the provisions of sub-rule (2) or (3) of rule 5 or clause (d) may be resubmitted 
within one month of the date on which the appellant is informed of the withholding of 
the appeal and, if resubmitted in a form which complies with those provisions or is 

----------------------- Page 1336-----------------------

addressed   to   the   proper   appellate   authority,   as   the   case   may   be,   shall   not   be 
withheld. 

            (2) No appeal shall lie against the withholding of an appeal by an authority 
competent to do so. 

           8.(1)   Every    appeal    which    is  not  withheld    under    these   rules   shall   be 
forwarded to the appellate authority with an expression of opinion by the authority 
from whose order the appeal is preferred. 

           (2) Every appeal by a civil servant serving under a Provincial Government 
or a local authority, which is not withheld under these rules shall be forwarded by the 
Provincial   Government   or   the   local   authority   to   the   Federal   Government   with   an 
expression of its opinion. 

           (3) A list of appeals withheld under rule 7, with reasons for withholding them 
shall be forwarded quarterly by the with-holding authority to the appellate authority. 

           (4) An appellate authority may call for any appeal admissible 
under      these     rules   which     has    been     withheld      by   a   subordinate 
authority and may pass such orders thereon as it considers fit. 

*Added vide Establishment Division Notification No. 5/l/81-R.I., dated 26-12-1981. 

           9. (1) Nothing in these rules shall operate to deprive any person of any right 
of appeal which he would have had if these rules had not been made, in respect of 
any order passed before they came into force. 

           (2) All appeals pending immediately before the coming into force of these 
rules shall be deemed to be appealed under these rules. 

           10. The Civil Services (Classification, Control and Appeal) Rules, 1930, are 
hereby repealed, but the repeal thereof shall not affect any action taken or anything 
done thereunder. 

          [Authority.–Establishment Division Notification S.R.O. No. 54(I)/77, dated 17-1-1977]. 

                              Guidelines for Submission of 

----------------------- Page 1337-----------------------

                            Appeals/Representations to 
                          the Chief Executive/President 

                                        Sl. No.45: 

         It    has    been     observed      that    Ministries/Divisions/Departments 
generally      do   not    forward    to   the   Establishment       Division     complete/ 
comprehensive   references   on   the   appeals/representations   filed   by   the 
aggrieved Civil Servants before the Chief Executive/President, for orders 
in   the   capacity   of   the   Appellate   Authority.   It   results   in   back-referencing 
and inordinate delay in processing/finalization of such cases. 

          2.       In   order    to   facilitate   objective     analysis    and     speedy 
disposal,     the   appeals/representations         preferred    by   the   Civil  Servants 
under     the   Civil  Servants     (Appeal)    Rules,    1977,    or  Section     9  of  the 
Removal   from   Service   (Special   Powers)   Ordinance,   2000,   as   the   case 
may   be,   should   invariably   be   submitted   in   the   form   of   self   contained 
Summary   supported   by   copies   of   the   following   essential   documents   as 
annexures:– 

      (i)      charge sheet; 

      (ii)     reply of the accused to the charge sheet; 

      (iii)    inquiry report; 

      (iv)     Show Cause Notice; 

      (v)      reply of the accused to the Show Cause Notice; 

      (vi)     recommendations/order           of   the   Authorized      Officer    or   the 
           Authority,     as   the  case    may    be,   regarding     the   imposition    of 
           penalty upon the accused; 

      (vii)    notification of the penalty; 

      (viii)   appeal/representation        (in  original)   alongwith     its  enclosures; 
           and 

----------------------- Page 1338-----------------------

     (ix)     detailed      parawise      comments         of     the     concerned 
          Ministry/Division/Department        on   the  appeal/representation,      in 
          juxtaposition as per prescribed format, annexed herewith. 

         2.       All    Ministries/Divisions/Departments         and      Provincial 
Governments are requested to bring these guidelines to the notice of all 
concerned for guidance/compliance. 

         [Authority.–Establishment Division O.M.No.5/4/94/Rev/D.3 dated 19-9-2001]. 

            PARAWISE COMMENTS ON THE APPEAL SUBMITTED 
                                BY…………..………. 
       (NAME, DESIGNATION, OFFICE, BPS), AGAINST MINOR/MAJOR 
                                     PENALTY 
 OF ………………………………………………………………………….……………. 

Sl.   Contention   of  the  accused  Comments of the     Comments to be offered by 
No.   (Relevant paras in appeal to   Ministry/Division/  Establishment Division. 
      be reproduced.                 Department. 

 1                   2                        3                         4 

Submission and Transmission 
of Petitions (on service matters) 
to the President 

Sl. No. 2 

----------------------- Page 1339-----------------------

          The   following    instructions    for  the   submission,     receipt   and 
transmission   of   petitions   to   the  President   are   published   for   general 
information in supersession of all previous orders on the subject:- 

                         PART I.- PRELIMINARY 

          1. Definitions.- In these instructions:- 

         (1)      "Provincial     Government"         includes     the    authorities 
                 mentioned in the Schedule to these instructions; and 
         (2)      "Petition" includes memorials, letters and applications of 
                 the nature of petitions. 

          2. Scope of instructions:- 
         (1)      Save   as   hereinafter   provided,   these   instructions   shall 
                 apply so far as may be, to all petitions addressed to the 
                 President by persons who are, or have been, members 
                 of  an  All  Pakistan  Service  or  of  a  Civil  Service  of  the 
                 Centre     or   who    hold,   or  have    held,   a  civil  post   in 
                 connection with the affairs of the Centre or a civil post 
                 where appointment is made by or with the approval of 
                 the President, in respect of matters arising out of such 
                 employment         or  in   respect    of  termination     of   such 
                 employment. 

         (2)      Notwithstanding   anything   contained   in   clause   (1),   the 
                 instructions shall not apply to persons who are, or have 
                 been,  civilian  employees  in the Defence Services, nor 
                 shall they affect any rules or orders made by competent 
                 authority     in  respect   of  representations      submitted     by 
                 recognized associations of Government servants. 

     PART II.- FORMS AND MANNER OF SUBMISSION OF 

----------------------- Page 1340-----------------------

                               PETITIONS 

         3. Form of Petition.- 

         (1)      A petition may be either in typescript or in print. 

         (2)      Every petition shall be authenticated by the signature of 
                 petitioner,   and   submitted   by the   Petitioner   in   his   own 
                 behalf. 

         (3)      Every petition, and the document accompanying it, shall 
                 be    in  English   or  accompanied       by   a  translation   into 
                 English. 

         4. Contents of Petition.- Every petition shall - 

         (1)      contain   all   material   statements   and  arguments   relied 
                 upon by the petitioner; 

         (2)      be complete in itself; 

         (3)      if any recorded order of a public authority is complained 
                 against, be accompanied by a copy of the order and by 
                 a   copy     of    any   order   in  that   case    passed    by   a 
                 subordinate authority; and 

         (4)      end with a specific prayer. 

        5.   Method       of   submission.-       (1)  Every    petition   shall   be 
submitted through - 

         (a)      the Provincial Government mentioned in the Schedule 
                 in respect of the petitioner; or 

----------------------- Page 1341-----------------------

         (b)      if  no   Provincial    Government        is  mentioned       in  the 
                 Schedule       in  respect   of  the  petitioner,   the   Provincial 
                 Government of the Province in which the petitioner is or 
                 has     last  been    residing    or  employed,      and   shall   be 
                 accompanied         by   a   letter  requesting     the   Provincial 
                 Government to transmit the petition to the President. 

          (2) If there is no Provincial Government within the meaning of 
clause (1), the petition shall be submitted to the President direct. 

          6. (1) Every petition shall be submitted through the superiors 
under   whom   the   petitioner   is   serving,  or   if   he   has   left   the   service, 
under whom he last served before leaving. 

          (2) The superiors, on receipt of any petition submitted through 
them in accordance with clause (1), shall forward the petition through 
the proper official channel to the authority provided in paragraph 5. 

        PART III.- WITHHOLDING OF PETITIONS BY THE 
                   PROVINCIAL GOVERNMENTS 

          7. Circumstances in which Petitions may be withheld.- The 
Provincial Government may, at discretion, withheld a petition when:- 
         (1)      the petitioner has not complied in full with the provisions 
                 of Part II of these instructions; 

         (2)      the   petition  is  illegible or    unintelligible   or  contained 
                 language       which   is,  in  the   opinion   of  the   Provincial 
                 Government, disloyal, disrespectful or improper; 

         (3)      a  previous    petition   from   the   petitioner   on   the  same 
                 subject has been disposed of by the President and the 
                 petitioner, in the opinion of the Provincial Government, 
                 discloses   no   new   facts   or   circumstances   which   afford 

----------------------- Page 1342-----------------------

        grounds for a reconsideration of the subject; 

(4)      the petition is a representation against a decision which 
        is declared to be final by any law or statutory rule; 

(5)      the petition is:- 

        (a)       an   application   for   employment   in   Government 
                 service   not   made   in   pursuance   of   any   rule   or 
                 announcement   regarding   applications   for   such 
                 employment; or 

        (b)       a   request   for   exemption   from   the   provisions   of 
                 any   law   or   rule   prescribing   qualifications   to   be 
                 possessed         by    persons      in   the    service     of 
                 Government         or  by   persons     engaging      in  any 
                 profession or employment; 

(6)      the petition relates to a subject on which the Provincial 
        Government         is  competent      to   pass    orders,    and    no 
        application for redress has been made to the Provincial 
        Government by the petitioner; 

(7)      the   petition    is  a   representation       against     an   order 
        communicated   to   the   petitioner   more   than   six   months 
        before      the    submission       of   the    petition,    and     no 
        satisfactory explanation of the delay is given; 

(8)      the   petition    is  representation       against    a   failure    to 
        exercise       a    discretion     vested      in   the     Provincial 
        Government: 

                 Provided        that    no     petition     which       is   a 
        representation against such failure and is submitted by 

----------------------- Page 1343-----------------------

         an  officer  appointed  by  the  President  or  by  an  Officer 
         appointed      substantively      to  a   listed  post,    shall   be 
         withheld; 

 (9)      the petition is a representation against the discharge of 
         a person - 

         (a)      appointed on probation, during such probation; 

         (b)      appointed, otherwise than under contract, to hold 
                 a temporary appointment, or the expiration of the 
                 period of such appointment; or 

         (c)      engaged under contract, in accordance with the 
                 terms of such contract; 

 (10)     the petition is a representation against the reduction to 
         a   lower    post   of  a   person    promoted      to  a   post   on 
         probation, during such probation; 

 (11)     the petition is a representation against an order - 

         (a)      from    which    the   petitioner    has    exercised,    or 
                 possesses a right of appeal under - 

                  (i)      rules or orders regulating his conditions of 
                          service; or 

                 (ii)      the terms of his contract of service; 

         (b)      passed     by   any    authority    in  the   exercise     of 
                 appellate or revisional powers conferred by any 
                 rule or order regulating his conditions of service 
                 or by any term of his contract of service such as 

----------------------- Page 1344-----------------------

                  is referred to in sub-clause (a); or 

         (c)       from   which,   not  being   an   order   of   punishment 
                  passed by the President on an officer appointed 
                  by the President, an appeal is expressly barred 
                  by any rule, order or contract such as is referred 
                  to in sub-clause (a); 

 (12)     the petition is a representation relating to:- 

         (a)       the application of - 

                   (i)      rules or orders made by the President; or 

                  (ii)      the terms of the contract of service of the 
                           petitioner; or 

         (b)       an  order  of  the  Provincial  Government  refusing 
                  to grant or to recommend - 

                    (i)     a special pension; 

                   (ii)     a compassionate pension; or 

                  (iii)     any    pecuniary     or   other    concession      to 
                           which   the   petitioner  is   not   entitled   under 
                           any law or statutory rule: 

                  Provided that no petition which is representation 
                  relating to the application of the rules, orders or 
                  terms   of   the   contract   of   service   referred   to   in 
                  sub-clause       (a)  or   to  an   order    referred    to   in 
                  sub-clause   (b),   and   is   submitted   by   an   officer 
                  appointed       by   the   President     or   by   an   officer 

----------------------- Page 1345-----------------------

                           appointed substantively to a listed post, shall be 
                           withheld; 

          (13)     the petition is submitted, otherwise than in accordance 
                  with any rule, order or contract such as is referred to in 
                  sub-clause        (a)   of  clause    (11)     with   regard     to   the 
                  prospective claim of the petitioner to pension; 

          (14)     the petition is a representation against the withholding 
                  of the petition by an authority competent to do so; *[ ] 

         (15)      the petition is submitted by a member of an All-Pakistan 
                  Service      serving    in   connection      with   the   affairs   of  a 
                  Province, against the orders of the Provincial Governor 
                  in matters relating to transfer, promotion etc., on which 
                                                           * 
                  he is competent to pass orders  [;or] 

          *[(16)   after examination, in consultation with the **[ ] the Law 

                  Division       and/or     the    Ministry     of    Finance,      where 
                  necessary,        it  is  unanimously        agreed     between       the 
                  Ministry/Division   etc.,   in    Provincial   Governments   and 
                  the Establishment Secretary that prayer is not covered 
                  by the existing rules/ instructions]; 

      ** 
        [(17)      the petition is a representation relating to the expunction 
                  of   adverse   remarks   in   the  Confidential   Report   of   the 
                  person concerned]. 

          8. Petitioner to be informed when petition is withheld.- The 
Provincial      Government        shall,  when      it  withholds    a   petition   under 
paragraph 7, inform the petitioner of the 
withholding and the reason therefor. 

          *9. List of petitions withheld.- (1) The Provincial Government 

----------------------- Page 1346-----------------------

shall       send      a    quarterly         return      to    the     President          in    the    months          of 
January,   April,   July   and   October   each   year,   specifying   all   petitions 
from  officers  serving  under,  or  under  the  rule  making  control  of  the 
authority or an authority subordinate thereto withheld under paragraph 
7 and the reasons for withholding them. 

             (2)   The   President   may   call   for  any   petition   specified   in   the 
quarterly return mentioned in clause (1), together with full facts of and 
all the papers relevant to the case to which the petition relates. 

* 
 `Or' Omitted and added vide Estt.Division Notification No.12/3/57-F1,dated 5-11-1970. 

** 
 "CPSC" Omitted and added vide Estt. Division Notification No.12/3/57-F1,dated 11-2-1974. 

----------------------- Page 1347-----------------------

        PART IV.- TRANSMISSION OF PETITIONS BY THE 
                       PROVINCIAL GOVERNMENT 

           10.    Procedure            for      Transmission.-            The      Provincial 
Government shall transmit within two months of receipt, all petitions 
not withheld under paragraph 7, together with a concise statement of 
facts     material     thereto,    to   the   Cabinet      Secretariat      (Establishment 
Division), Government of Pakistan.  The Provincial Governments shall 
also   express   its   opinion   on   the   petition   while   transmitting   it,   unless 
there are special reasons to the contrary. If, in any case the Provincial 
Government          is  unable      to  transmit    the    petition    with   the    specified 
period,   a   report   to   that   effect,   with   reasons   for   the   delay   and   an 
estimate of any further time required, shall be forthwith submitted to 
the     Cabinet     Secretariat      (Establishment         Division),     Government         of 
Pakistan. 

           11.  Submission           to    the    President.-       When      a   petition     is 
transmitted in accordance with paragraph 10 the Cabinet Secretariat 
(Establishment   Division),   Government  of   Pakistan,   shall   submit   the 
petition     and     other    papers      received     therewith,       together     with    an 
expression   of   its   own   opinion   on   the  petition,   to   the   President   for 
orders. 

           12.   Notwithstanding   anything          contained   in   paragraph   11,   if 
Provincial   Government,   while   transmitting   a   petition   in   accordance 
with    paragraph        10,  recommends            its  acceptance  and  the  Cabinet 

* 
 The   return   will   be   transmitted   to   the   President's   Secretariat   (Public).   A   copy   to   be   endorsed   to   the 

Cabinet Secretariat (Establishment Division), Government of Pakistan, Islamabad. 

Secretariat (Establishment Division), Government of Pakistan, agrees 
that the petition should be accepted, that Secretariat shall return the 
petition     to   the    Provincial     Government         for   issue     of  an    order     in 
accordance   with   its   own   and   the   Provincial   Government's   agreed 

----------------------- Page 1348-----------------------

opinion. 

----------------------- Page 1349-----------------------

                                SCHEDULE 

        LIST OF AUTHORITIES INCLUDED IN THE TERM 
                    "PROVINCIAL GOVERNMENT" 

                          [See paragraph 1 (1).] 

         1. The Provincial Governments. 

         2. Secretaries of Ministries/Divisions under the Government of 
Pakistan or Joint Secretary where there is no Secretary. 

         3.   Heads   of   departments   of   the  status   of   Secretary   to   the 
Government of Pakistan, in respect of the non-gazetted staff working 
under their administrative control. 

         [Authority.- Estt. Division Notification No. S.R.O. 1313 (K)/67, dated 27-7-1967]. Estt. Division 

         Endorsement No. 12/3/57-F.I, dated 27-7-1967]. 

Determination of the `Appellate 
Authority' in terms of the Civil 
Servants (Appeal) Rules, 1977 

Sl. No. 3 

         It has been observed that Ministries/Divisions/Departments do 
not generally follow the prescribed procedure regarding submission of 
appeals/petitions to the Establishment Division, for obtaining orders of 
the Prime Minister or the President, as the case may be in terms of 
Civil Servants (Appeal) Rules, 1977 read with rule 15-A of Rules of 
Business,      1973.     In  a   number      of   cases    the   appeals/petitions 
processed by the respective Ministries/ Divisions etc have been found 
to have not been addressed to the proper appellate authority. In such 

----------------------- Page 1350-----------------------

a   case,   to   avoid   delay,   the   receiving   authority,   should   withhold   the 
appeal and simultaneously inform the appellant to re-submit the same 
duly addressed to the proper Appellate Authority to be indicated as 
required under rule 7 of the said rules. The case relating to an appeal 
should   invariably   be   submitted   to   the   Establishment   Division   in   the 
form   of   a   Summary   titled   as   "Summary   titled   as   "Summary   for   the 
Prime Minister" seeking orders of the President where the President is 
an Appellate Authority alongwith the appeal (in original) with parawise 
comments to be given in juxta position in the form of a statement as 
indicated therein (Annexure). 

          2. In this connection, it may be pointed out that an appeal from 
a civil servant in BPS-17 and above against imposition of any minor 
penalty, as prescribed in rule 4(i) (b) of Government Servants (E&D) 
Rules,   1973,   by   an   authorised   Officer   or   a   major   penalty   by   the 
authority   i.e.   the   Prime  Minister   under   rule   4(1)(a)   shall   lie   to   the 
President,   in   his   capacity   as   the   appellate   authority,   and   shall   be 
processed   in   accordance   with   rule  15-A   of   the   Rules   of   Business, 
1973. 

          3.     All    Ministries/Divisions/Provincial            Governments          are 
requested to bring the said position to the notice of all concerned for 
their information  and guidance. 

          [Authority.- Estt. Division O.M.No.5/4/94-Rev./D.3, dated 17-3-1997]. 

                                                                      Annexure 

    PARAWISE COMMENTS ON THE APPEAL SUBMITTED 
      BY...........................(NAME, DESIGNATION, OFFICE, 
     BPS), AGAINST MINOR/MAJOR PENALTY OF.............. 

Sl.       Contention of the accused   Comments of the Ministry/  Comments   to   be   offered No. 

         (Relevant paras in appeal    Division/Department         by Establishment 

----------------------- Page 1351-----------------------

            to be reproduced                                              Division 

1                   2                             3                             4 

----------------------- Page 1352-----------------------

Petitions not to be 
transmitted to the 
President 

Sl. No. 4 

          Instances have come to notice in which petitions which do not 
either     conforming      to   the   provisions     of  Part    II  of  the   Petition 
Instructions or which do not lie under rule 7, and should be withheld, 
are often transmitted to the Establishment Division for submission to 
the President.     In such cases a Ministry/Division concerned is advised 
to   withhold   the   petition   and   inform   the   petitioner   accordingly.   This 
creates   an   anomalous   position   in   that   the   discretion   to   withhold   a 
petition rests with the Provincial Government as defined in the Petition 
Instructions      and    once     a  petition    has   been     transmitted     to   the 
Establishment        Division    that  discretion    has   been    exercised     and   it 
should be submitted for the orders of the President which may not be 
justified in the circumstances of the case. 

          2. All Ministries/Divisions are, therefore, requested to exercise 
greatest care to see whether in any case a petition to the President is 
or    not   and    only    such    petitions    should    be    transmitted     to   the 
Establishment Division as strictly conform to the provision of Petition 
Instructions and should not be withheld under rule 7, ibid. 

          [Authority.- Estt. Division O.M. No.1/5/64-D.II, dated 7-8-1974]. 

Sl. No. 5 

          General          Instructions        regarding           Appeals/Petitions 
representations on service matters submitted by the civil servants.- It 
has  been  observed  that  the  Civil Servants have been sending their 
appeals/petitions/representations            without    regard    to  the   prescribed 

----------------------- Page 1353-----------------------

channel   of   communication   to   authorities   other   than  the   authorities 
designated         in     various      rules      for    this     purpose.       Such 
appeals/representations on the one hand create avoidable work load 
for   the   authorities   to   whom   these   are   addressed   and   on   the   other 
delay   the   redressal   of  the   grievances   of   concerned   officials.   This 
course     of  action   is  also   a  violation   of  the   Government       Servants 
(Conduct) Rules, 1964. In order to ensure speedy redressal of their 
grievances and to maintain the sanctity of the rules. It is imperative 
that  the  civil  servants  address  their  appeals/  representations  etc.  to 
the    authorities    designated      in  the   rules   with   due    regard    to  the 
prescribed channels of communication. 

          2. Instructions issued from time to time indicating authorities for 
submission       of  appeals/representations/petitions         and    their  mode     of 
submission etc. are given below - 

          (a)     APPEAL (Civil Servants/Appeals) Rules, 1977.- A civil 
                 servant is entitled to appeal to the appropriate appellate 
                 authority.   In   terms   of   Civil   Servants   (Appeal)   Rules, 
                  1977,   through   proper   channel   within   a   period   of   thirty 
                 days of the communication of the order passed by an 
                 authority   or   an   authorised   officer   imposing   upon   him 
                 any     of  penalty    under     Government       Servants     (E&D) 
                  Rules, 1973 or otherwise as provided in Rule 4 of the 
                 Appeal   Rules.   In   case   the   penalty   is   imposed   by   an 
                 order of the President, the civil servant has no right to 
                 appeal  but  he  may  apply,  through  proper  channel,  for 
                  review of the order; 

          (b)     REPRESENTATION   (Section   22   of   the   Civil   Servants 
                 Act,   1973).-   Where   no   provision   for   appeal   or   review 
                 exists under the rules, in respect of any order or class of 
                 orders, a civil servant aggrieved by any such order, may 
                 within    thirty  days    of  communication        to  him   of  such 

----------------------- Page 1354-----------------------

                  order, make a representation against it, through proper 
                  channel, to the Authority next above the authority which 
                  made   the   order   provided   that  no   such   representation 
                  shall    lie  on  matters     relating   to  the   determination      of 
                  fitness   of   a   person   to   hold  a   particular   post   or   to   be 
                  promoted to a higher post or grade. 

          (c)      PETITION,   (Petition   Instructions).-   A   civil   servant   may 
                  also submit a petition which includes memorials, letters, 
                  and   application   of   the   nature  of   the   petitions   to   the 
                  President in accordance with the instructions contained 
                  in Notification No. SRO. 1313(k)/67, dated 27.7.1987. 

          (d)      GENERAL INSTRUCTIONS. 

          3.   In   addition   to   the   above   laws   and   rules/instructions,   the 
following   general   guidelines   are   issued   for   compliance   by   all   civil 
servants:- 

          (i)      All   civil   servants   should   refrain   from   sending   advance 
                  copies of their appeals/petitions/ representations, direct 
                  to           higher            authorities            and           that 
                  appeal/petitions/representations            should    be   addressed 
                  only to the prescribed authority and submitted through 
                  proper channel; 

          (ii)     The    appeal/petition/representation          should    be   in  their 
                  own      behalf    only    and    that   joint   representation       by 
                  Government  servants  shall  not  be  entertainable  under 
                  the Rules; 

         (iii)     The civil servants should discourage their wives/wards 

----------------------- Page 1355-----------------------

                 and   relations   to   address   the  petitions/   applications   in 
                 respect of service matter on their behalf; 

         (iv)     The civil servants should refrain from using intemperate 
                 and          in-appropriate         language           in       their 
                 petitions/representations  etc. as use of such language 
                 constitutes      misconduct      and    order    them     liable   to 
                 disciplinary action against them; 

          (v)     The Civil Servants Act, 1973 as well as Civil Servants 
                 (Appeal) Rules, 1977 and the instructions issued on the 
                 subject      from    time    to   time    envisage      only    one 
                 appeal/petition/representation etc. from a civil servant in 
                 respect   of   particular   order  by   which   he   is   aggrieved. 
                 Once an appeal or representation etc is rejected by the 
                 competent authority, the civil servant can go to Federal 
                 Service Tribunal but he has no right under these rules 
                 to            submit            further           appeal/petition/ 
                 representation/application        or  a   service    of  it  to  the 
                 appellate authorities; and 

         (vi)     Each    representation     appeal     petition  etc.   should    be 
                 accompanied by a prescribed proforma (Annexure) duly 
                 completed        by     the    civil   servant,      making      the 
                 representation/appeal/petition.         This    will  enable     the 
                 competent   authority   to   properly   attend   to   and   finalize 
                 the    matter   quickly.   In   cases    where    the   competent 
                 authority        has      already        rejected      the       first 
                 appeal/petition/representation  on  the  subject  case,  the 
                 second   or   subsequent   appeal/petition/   representation 
                 need not necessarily be replied to; 

         3.   All   Ministries/Divisions/Departments   etc.   are   requested   to 
circulate these instructions to all concerned for their guidance/ strict 

----------------------- Page 1356-----------------------

compliance. 

          4. The Secretary/Head of the Departments are also requested 
to    devise      an    appropriate       mechanism         to   ensure      and     monitor 
expeditious        disposal      of   representations/appeals/petitions              of   civil 
servants   to   eliminate   the   root-cause   of   each   appeal.   This   will   also 
enable   the   officials   to   devote   their   assignments   besides   effecting 
economy in public expense on account of available litigations. 

          [Authority.- Estt. Division letter No.5/4/94-Rev.D.3, dated 21-6-1997]. 

----------------------- Page 1357-----------------------

                                                              Annexure 

                              PROFORMA 

1.       Name of the Ministry/Department/Office. 
2.       Name of the applicant. 
3.       Designation and grade of the applicant. 
4.       Number and date of the order against which aggrieved. 
5.       Brief  subject   matter    of  the order    giving  to  the  applicant's 
        grievances. 
6.       Date    on   which    the  first  appeal/application     for  review   or 
        representation was filed. 
7.       Particulars of the authority to which the first appeal, application 
        for   review    or  representation    mentioned      in  column    6  was 
        addressed. 
8.       Whether     any    reply  to   the   appeal,   review    application    or 
        representation mentioned in column 6 has been received. If so, 
        on what date? 
9.       Number of appeals, 
         review applications, or          (i) Appeal             )in 
         representations                  (ii) Application for    )red 
        submitted subsequent                 review              )ink 
         to the one mentioned            (iii) Representation     ) 
         in column 6 and the 
         date on which these were 
         submitted. 
10.      Authority    to   which    the   appeals,    review    applications    or 
        representations mentioned in column 9 were submitted. 
11.      Whether      any   reply   to  appeal,    application    for  review    or 
        representation   mentioned   in   column   9   was   received.   If   so, 
        indicate the date or dates. 
12.      Date of present appeal/review/application/representation. 

----------------------- Page 1358-----------------------

Sl. No. 6 

          Bar   against   making   joint   representations.-  According   to   the 
existing instructions a petition, memorial or a representation should be 
submitted       by   a  Government        servant     in  his  own    behalf    only.   An 
implication of these instructions is that joint representations cannot be 
made       to   the   Government.         It   has    been     observed       that   some 
Government            servants       have       submitted        representations          in 
contravention   of   the   spirit   of   these   instructions   in   that   they   have 
individually     signed     copies     of  petitions    containing     the   same     text. 
Government   is   of   the   view   that  although   these   petitions   are   signed 
and      sent    separately,      they    are    in   effect    tantamount       to    joint 
representations.         No    action    can,   therefore,      be    taken     on    such 
representations. 

          2. The correct procedure is that if any category of Government 
servants have a grievance of a common nature, they should bring the 
matter to the notice of the head of the Department concerned so that 
he may take such action as may be necessary in the circumstances 
of the case. 

          3.   Ministries/Divisions   are     requested   to   advise   officers   and 
members of the staff under their control to keep these instructions in 
mind while making representations in respect of a common grievance. 
As     joint  representations        are   not    permitted,     a   breach     of   these 
instructions will amount to an act of indiscipline. 

          [Authority.- Estt. Division O.M.No.3/1/67-D.II, dated 18-2-1967]. 

Sl. No. 7 

          Appeals/Petitions/Representations               by     the     civil   servants 
addressed   to   the   Prime   Minister.-   The   Prime   Minister's   Secretariat 
have      pointed    out   that   disciplinary    action    has    been    initiated   and 

----------------------- Page 1359-----------------------

explanations        have    been     called    for  in  respect     of  officials   whose 
applications were forwarded by that Secretariat to different Ministries 
and agencies for consideration and redressal. While this may well be 
within   the   existing   rules,   it   is not   in   harmony   with   demands   of   a 
democratic order as it infringes upon the privilege of Prime Minister's 
Secretariat      to  forward     grievances      and    requests     to  the   concerned 
quarters   for   action   and   redressal   under  the   directives   of   the   Prime 
Minister      as,   indeed,     it  takes    away     from     the   civil  servants      an 
opportunity  of  access  to  the  Chief  Executive  of  the country through 
the quickest means possible. 

          2.   It   is,   therefore,   advised   that   steps   may   please   be   taken 
whereby   officials   whose   cases   are  referred   for   redressal   by   Prime 
Minister's      Secretariat     are    not   victimized     and     harassed      on    that 
account. 

          [Authority.- Estt. Division O.M.No.6/3/89-D.3, dated 12-10-1989]. 

Sl. No. 8 

          Disposal      of    appeals/petitions        of   Section      Officers.-     The 
Ministries/Divisions         are    requested      that    they    should     themselves 
examine the appeals/petitions of Section Officers posted therein and 
should try to redress their grievances promptly. It will be appreciated if 
in future only those appeals/petitions are referred to the Establishment 
Division which merit consideration by this Division. 

          [Authority.- Estt. Division O.M. No. 1/6/85-OMG1 dated 6-10-1985]. 

Sl. No. 9 

          Defence of cases before Service Tribunals and Law Courts by 
Ministries/Divisions.- The following guidelines and instructions are to 

----------------------- Page 1360-----------------------

be    observed      by   the   Ministries/Divisions/Attached          Departments        in 
regard to Appeals/Writ Petitions/Suits preferred by the aggrieved Civil 
Servants before Service Tribunals, High Courts and Civil Law Courts 
against   final   orders   effecting   the  terms   and   conditions   of   service, 
including      cases     where     penalty     has    been     awarded       under     the 
Government Servants (Efficiency and Discipline) Rules:- 

          i)       After   the   promulgation  of   the   Tribunal   Act,   1973,   the 
                  jurisdiction   in   all   matters  pertaining   to   the   terms   and 
                  conditions of the Civil Servants, including orders passed 
                  under Government Servants (Efficiency and Discipline) 
                  Rules     rest   with   the   Tribunal   and    to  that   extent    the 
                  jurisdiction of the High Courts and the Civil Courts has 
                  been ousted.       In cases where Writ Petitions/Civil Suits 
                  are    filed  they   should     be   contested     on   the   point   of 
                  Jurisdiction. 

          ii)      In   appeals/Writ      Petitions/Civil     Suits    against     orders 
                  passed by the Ministries/Divisions, the responsibility of 
                  defending            such          cases          is       of        the 
                  Ministry/Division/Attached             Department          concerned. 
                  However, in view of the fact that Establishment Division 
                  is made proforma party in most of the cases, the cases 
                  are   referred   routinely   to   this   Division   which   results   in 
                  loss   of   time.  It   is   clarified that  where  the  final  orders 
                  have   been   passed   by   the   Ministry/Division   other   than 
                  the    Establishment       Division    no    reference     should     be 
                  made   to   the   Establishment   unless   there   is   a   specific 
                  point   of   reference,   in   which   case   the   issue   should   be 
                  clearly    specified    and    necessary      papers     supplied     as 
                  annexure in a self contained reference.             It would not be 
                  possible   for   the   Establishment   Division   to   respond   to 
                  general queries or a general request for advice in such 
                  cases. 

----------------------- Page 1361-----------------------

 iii)     In cases where the Ministries/Divisions are the principal 
          respondent,   arrangement   for   submission   of   parawise 
          comments well in time and appointment of counsels to 
          defend   the   case   should   be   made   in   consultation   with 
         the     Law    Division.     The      Federal     Service     Tribunal     is 
          presently not happy about the delays in filing parawise 
          comments and the proper defence of the cases before 
         them by the Ministries/ Divisions. 

 iv)      In defending the appeals, before the Service Tribunals, 
         the question of limitation should be carefully examined, 
          and     the    appeals     contested      on     this   ground      where 
          appeals are time barred. 

  v)      The   Ministries/Divisions   are   also   required   to   examine 
         those cases which are decided against the Government 
          by   the   Service   Tribunal   in their   capacity   as   the   main 
          respondent,  with  a  view  to filing  an  appeal  before  the 
          Supreme   Court   in   consultation   with   the   Law   Division 
          directly.   Such   cases   need   not   to   be   referred   to   this 
          Division for examination. 

 [Authority.- Estt. Division O.M. No. 14/5/80-Lit.Misc., dated 7-3-1982]. 

 Notes.-  For detailed instructions regarding the conduct of cases of the Federal Government 

          in  Courts  (including  service  appeals  before  the  Service  Tribunals)  please  see 

         Appendix `F' of the Secretariat Instructions (1996 edition). 

                                                       CHAPTER XIII 

----------------------- Page 1362-----------------------

   MERGER OF SERVICES/ 
 CADRES INTO A UNIFIED 
     GRADED STRUCTURE 

----------------------- Page 1363-----------------------

      MERGER OF SERVICES/CADRES INTO A UNIFIED 
                        GRADED STRUCTURE 

Sl. No. 1 

         The Government have taken the following decisions:- 

                 (a)      All   the   services   and   cadres   would   be   merged 
                         into    a   single   unified   graded     structure    with 
                         equality    of  opportunity     for  all  who   enter   the 
                         service    at   any   stage   based    on   the   required 
                         professional        and     specialized      competence 
                         necessary for each job. 

                 (b)      All `classes' among Government servants would 
                         be   abolished   and   replaced   by   a   single   unified 
                         graded   structure,   a   Peon  or   equivalent   at   the 
                         bottom, a Secretary or Departmental Head at the 
                         top.   The    existing  classification   of  dividing   the 
                         services into Class I to Class IV would no longer 
                         operate.    The road upwards to the very top to be 
                         open to all on merit and required educational and 
                         professional qualifications. 

                 (c)      The     use     of   `service'     labels    would      be 
                         discontinued forthwith. 

                 (d)      The    Unified   Structure    would    be   designed     to 
                         provide     for  entitlement   to   promotions      to  the 
                         higher     posts   throughout    the    range    of  public 
                         service; for horizontal movement from one cadre 
                         to   another   including   the   movement   of   technical 
                         personnel to the cadre of general management 

----------------------- Page 1364-----------------------

                          carrying     posts    of   an   executive     nature;   there 
                          would also be scope for out of turn promotion to 
                          the exceptionally meritorious officers. 

                  (e)      The    correct    grading    of   each    post   would     be 
                          determined       by   job   evaluation,    job  description, 
                          professionalism and specialization. 

                  (f)      With the merger of all classes and services into a 
                          single     Unified    Graded     Structure,     the   various 
                          functional and professional services will become 
                          branches of a single service. 

                  (g)      There would be provision that Government may 
                          take     talented   officers   from    the   private   sector 
                          such   as   banking,   insurance,   industry   and   trade 
                          as well as from other professions for jobs at the 
                          appropriate   levels   in   the   Central   and   Provincial 
                          Secretariats       and     Departments        as    well    as 
                          Government               sponsored             corporations, 
                          autonomous and semi-autonomous bodies. 

          2.  These  orders  are  being  put  into  operation  with  immediate 
effect.   Each post would be appropriately graded taking into account 
the    duties   and   responsibilities     attached    to  the   post.   This    would 
involve a detailed exercise. It has been decided that this exercise will 
be    done     by  the   Establishment       Division    in  consultation     with   the 
Ministries   and   other   organizations   and the   Provincial   Governments. 
For this purpose a special cell has been created in the Establishment 
Division   called   the   Administrative  Reforms   Cell.   The   Establishment 
Secretary will be incharge of this Cell and he will be assisted by an 
officer   of   the   rank   of   Joint   Secretary. The   Joint   Secretary   will   be 
visiting    the   Ministries    and    Provinces      for  the   implementation       of 
Government   decisions   and   will   hold  discussions   at   the   appropriate 

----------------------- Page 1365-----------------------

levels,   if   necessary.     Before   finalizing,   the   Establishment   Secretary 
will hold discussions with the Secretaries of the Ministries concerned. 
 Thereafter   orders   of   the   Prime  Minister   will   be   obtained   wherever 
necessary.   For   Services   and   Cadres   for   which   the   Establishment 
Division   is   responsible   the   necessary   action   will   be   initiated   by   the 
Establishment Division. 

          3. As there will be one Unified Cadre for posts included in the 
All Pakistan Services, the CSP  Composition and Cadre Rules have 
been suitably amended. 

          4. As under the new Constitution, Government is committed to 
enact     a   law   to  govern     the   terms   and    conditions     of   Government 
                  * 
servants,   an     Ordinance   has   been   issued   by  the   President   on   this 
subject. 

          5. The present Efficiency and Disciplinary Rules are extremely 
cumbersome and dilatory in their operation.                 These Rules have also 
been revised on the recommendations of the Administrative Reforms 
Committee. 

          6.   It   is   provided   in   the   Constitution   that   suitable   laws   will   be 
issued on the functions of the Public Service Commission. 

          [Authority.- Estt. Secretary's D.O.Letter No.1/1/73-ARC, dated 21-8-1973]. 

Sl. No. 2 

          Discontinuance of the use of service labels on the name plates 
etc. of the officers.- The Prime Minister in his address to the nation on 
Administrative Reforms on the 20th August, 1973, announced that the 
use of `service labels' should be discontinued forthwith. All Ministries 
and   Divisions   are   requested   to   ensure   strict   compliance   with   this 

----------------------- Page 1366-----------------------

decision         within      the     Ministries/Divisions           and      their     Attached 
Departments and Subordinate Offices. Use of service labels on name 
plates  whether  at  office  or  residence  of  officers  or  on  visiting  cards 
should be discontinued forthwith. 

           [Authority.- Estt. Division Letter No.1/2/73-ARC, dated 24-8-1973]. 

Sl. No. 3 

           Instances        have     come      to   notice     where      abbreviations        like 
          D.M.G., T.A.G., etc., have been used in Gazette notifications 

* 
 Note.-Civil Servants Ordinance 1973 (Ordinance No. XIV of 1973) replaced by Civil Servants Act, 1973 

          (Act No. LXXI of 1973). 

and in other official communications after the names and designations 
of    officers    belonging       to  these     groups.      The      abbreviations        S.A.S. 
(Subordinate          Accounts       Service)     has      also    been     used      in  certain 
notifications.      The use of such abbreviations is against Government 
instructions on the subject. 

           2.   All   Ministries   and   Divisions   are   requested   to   ensure   that 
abbreviations of the above type are not used as they are apt to take 
the   place   of   former   service   labels   which   is   against   the   spirit   of   the 
Administrative Reforms. 

           [Authority.- Estt. Division O.M. No. 1/2/73-ARC, dated 26-1-1977]. 

 Sl. No. 4 

           Notification     of   appointments   in   Grade   16   and   above.-   The 
classification of posts into gazetted and non-gazetted has also been 
abolished.       However,        the    practice     of notifying      all  appointments         to 
Grade 16 and above in the Gazette will continue to be followed. 

----------------------- Page 1367-----------------------

          [Authority.- Para 2 of Estt. Secretary's d.o.letter No.1/1/73-ARC, dated 10-11-1973]. 

Sl. No. 5 
          Discontinuance   of   the   practice   of   notifying   appointments   in 
terms of Grades.- Attention is invited to the Finance Division O.M. No. 
l(l)Imp/83, dated 18-8-1983 laying down a scheme of basic pay scales 
and fringe benefits for the civil employees of the Federal Government 
as shown in the schedule to that O.M. It is laid down in the aforesaid 
O.M. that basic scales shall not be regarded as `grades' and shall not 
be   referred   to   as   `grades'   in   official   communications   and   that   the 
officials shall henceforth be appointed/promoted to posts and not in 
grades. 

          2.   In   pursuance       of   the    aforesaid     decisions,      necessary 
amendments   to   the   Civil   Servants   Act,   1973   and   the   rules   made 
thereunder have been carried out replacing references to `grades' by 
corresponding basic pay scales. 

          3. It is requested that in future all the notifications and orders 
relating to initial appointment, appointment by promotion or by transfer 
and   other   appointments   like  ad   hoc   appointments   should   invariably 
mention appointments to posts and not to grades. 

          [Authority.- Estt. Division O.M. No. 3/11/83-R2(Pt), dated 15-4-1984]. 

All Pakistan Services (Change 
in Nomenclature) Rules, 1973 

Sl. No. 6 

          In exercise of the powers conferred by section 25 of the Civil 
Servants Ordinance, 1973 (XIV of 1973), the President is pleased to 
make the following rules:- 

          (1)      These   rules   may   be   called   the   All-Pakistan   Services 

----------------------- Page 1368-----------------------

                  (Change in Nomenclature) Rules, 1973, and shall come 
                  into force at once. 

          (2)     These rules apply to all members of the Civil Service of 
                  Pakistan and the Police Service of Pakistan. 

          (3)     Notwithstanding  anything  contained  in  any  rule,  order, 
                  resolution or instruction, the names of the Civil Service 
                 of Pakistan and the Police Service of Pakistan are, with 
                  immediate       effect,   changed      to   All-Pakistan     Unified 
                  Grades and all references to Civil Service of Pakistan 
                 and     Police    Service    of  Pakistan     in  any   rule,   order, 
                  resolution      or   instruction     shall    be    construed      as 
                  references to All-Pakistan Unified Grades. 

          (4)     All   persons   who,   immediately   before   the   coming   into 
                 force of these rules, were members of the Civil Service 
                 of    Pakistan    or   the   Police  Service      of  Pakistan     are 
                 appointed, in their existing posts, to All Pakistan Unified 
                  Grades. 

          [Authority.- Estt. Division Notification No. S.R.O. 1307(1)/73, dated 14-9-1973]. 

Civil Servants (Change in 
Nomenclature of Services and 
Abolition of Classes) Rules, 1973 

Sl. No. 7 

          The   rules   (Annexure)   provide  that   all   Federal   Services   and 
posts, other than those included in All-Pakistan Unified Grades, shall 
be called Federal Unified Grades. There shall thus be three 
Unified Grades namely: 

----------------------- Page 1369-----------------------

          (1)      All-Pakistan Unified Grades. 
          (2)      Federal Unified Grades. 
          (3)      Provincial Unified Grades. 

          The    Provincial    Governments        are   being    requested      to  issue 
similar   orders   to   designate   the   services   and   posts   under   them   as 
Provincial Unified Grades. 

          2. Attention in particular is invited to rule 8 of the Civil Servants 
(Change       in  Nomenclature        of   Services     and   Abolition    of   Classes) 
Rules,     1973     whereby      all  reservations      of  posts    for  purposes      of 
appointment, promotion or transfer in favour of persons belonging to a 
particular service or cadre or a particular post have been abolished. 
The   intention   of   this   rule   is   that   no   individual   Government   servant 
should claim promotion or appointment to a particular post as a matter 
of right on the basis of provisions in existing recruitment rules or other 
instructions.      Action   is   in   hand   to frame   fresh   rules   in   the   light   of 
Administrative       Reforms.      For   example,      certain    rules   for   posts    in 
All-Pakistan      Unified    Grades     have    already     been    issued    in  S.R.O. 
1238(I)/73 (Sl.No.10), dated the 21st August, 1973.                   In other cases, 
discussions are in progress with Ministries and Divisions concerned. 
However,   in   order   not   to   create a   vacuum,   the   existing   quotas   for 
promotion and direct recruitment for various posts may continue to be 
observed until further orders. 

          [Authority.- Paras 3&4 of Estt. Division D.O. letter No. 1/1/73-ARC, dated 10-11-1973]. 

                                 ANNEXURE 

          Copy        of     Establishment          Division,      Notification       No. 
S.R.O.1530(I)/73, dated the 3rd November, 1973. 

          In exercise of the powers conferred by Section 25 of the Civil 
Servants Act, 1973 (LXXI of 1973), the President is pleased to make 

----------------------- Page 1370-----------------------

the following rules:- 

           1. (1) These rules may be called the Civil Servants (Change in 
Nomenclature of Services and abolition of Classes) Rules, 1973. 

             (2) They shall come into force at once. 

           2.   In   these   rules,   unless   there   is   anything   repugnant   in   the 
subject or context, - 

           (1)      `Classes'       means        Class       I,   Class      II,    Class      II 
                   (non-Gazetted) Class III and Class IV, in which the civil 
                   posts      and     services      are    classified     under     the    Civil 
                   Services   (Classification,   Control   and   Appeal)   Rules   or 
                   any other rules or orders for the time being in force; 

           (2)      `Federal Unified Grades' comprise all services and civil 
                   posts connected with the affairs of the Federation other 
                   than those included in the All-Pakistan Unified Grades 
                   under         the     All-Pakistan         Services        (Change         in 
                   Nomenclature) Rules, 1973; 

           *(3)     `Grade' means a National Scale of Pay in which a post 

                   or group of posts is placed; 

           (4)      `Services' means the civil services of the Federation. 

           3.  Notwithstanding  anything  contained in any rule, order, 

* 
 Pl. see also Civil Servants (Amendment) Ordinance, 1984. 

resolution  or  instruction,  the  names  of  services  are,  with  immediate 
effect,   changed   to   Federal   Unified  Grades   and   all   references   to   a 

----------------------- Page 1371-----------------------

service in any rule, order, resolution or instruction 
shall,    consistent     with   the   subject     and   context,     be   construed      as 
reference to the respective Federal Unified Grade. 

          Explanation.-      For    the    purposes      of   this  rule   and    rule    5, 
`respective Federal Unified Grade' means the Grade to which a civil 
servant  is  entitled  in  respect  of  his  existing  post  under  the  National 
Scales of pay. 

          4. All civil posts connected with the affairs of the Federation, 
not being posts in the All-Pakistan Unified Grades, shall belong to one 
of the Federal Unified Grades. 

          5. All persons who immediately before the coming into force of 
these rules were members of a service or held a civil post 
connected with the affairs of the Federation, not being a post in the 
All-Pakistan  Unified  Grades,  are  appointed  in  their  existing  posts  to 
the respective Federal Unified Grades. 

          6.   Notwithstanding   anything   contained   in   the   Civil   Services 
(Classification,   Control   and   Appeal),   Rules   and   any   other   rules   or 
orders   for   the   time   being   in   force,   all   classes   and   classifications   of 
services and posts as gazetted and non-gazetted are abolished. 

          7. For the purposes of applications of any existing rule, order 
or instruction,  reference to a class or to a post as gazetted 
or non-gazetted shall be construed as reference to the corresponding 
* 
 Grade as specified in the table below:- 

          Class - Gazetted posts            Corresponding Grades 

          (1) Class I .............(1)        Grade 17 to 23. 
          (2) Class II ............(2)        Grade 16. 

----------------------- Page 1372-----------------------

* 
 The word `Grade' wherever appeared in the present context may be construed to have been amended 

as basic pay scale. 

                    Non-Gazetted posts 

           (3) Class II ............(3)           Grades 11 to 15. 
           (4) Class III............(4)          Grades 3 to 10. 
           (5) Class IV.............(5)           Grades 1 and 2. 

           8.   Notwithstanding   anything   contained   in   any   rule,   order   or 
instruction,   all   reservations   or   posts   for   purposes   of   appointment, 
promotion   or   transfer   in   favour of   persons   belonging   to   a   particular 
service or cadre, or holding a particular post, are abolished. 

           [Authority.- Estt. Division D.O. Letter No. 5/1/73-ARC.II, dated 30-10-1973]. 

Civil Service of Pakistan 
(Composition and Cadre) 
Rules, 1954 

Sl. No. 8 

           WHEREAS   the   Governor-General   and  the   Governors   of   East 
Bengal, the Punjab, Sindh and the North-West Frontier Province have 
agreed that there shall be constituted a Service of the Federation to 
be  known  as  the  Civil  Service  of  Pakistan and that certain posts in 
connection with the affairs of the Provinces shall be filled by members 
of   that   Service   and   specify,   as  far   as   need   be,   the   conditions   of 
service of its members, whether serving in posts in connection with 
the affairs of the Federation or of a Province: 

           NOW,     THEREFORE,         in  pursuance        of   that   agreement        and     in 
exercise       of  the   powers       conferred     by    sub-sections        (1)  and     (2)  of 

----------------------- Page 1373-----------------------

section   241   of   the   Government   of  India   Act,   1935,   and   of   all   other 
provisions   empowering   him   in   this   behalf,   the   Governor-General   is 
pleased to make the following Rules:- 

          1. These Rules may be cited as the Civil Service of Pakistan 
(Composition and Cadre) Rules, 1954. 

          2. In these Rules, unless the context otherwise requires: 

          (a)     "Cadre     post"   means      any   duty   post   included     in  the 
                  Schedule. 

                                                       * 
          (b)     "Commission"         means     the    [Federal     Public     Service 
                  Commission]; 

          (c)     "Schedule" means the Schedule to these Rules; 

          (d)     "Service" means the Civil Service of Pakistan. 

          **[3. (1) Appointments to the Cadre posts shall be made by the 

President in accordance with rules to be made by him for the purpose. 

          (2) Every person, not being a member of the Service, who is 
appointed   to   a   Cadre   post   in   accordance   with   the   rules   regulating 
such appointment shall, - 

          (a)     on his appointment to that post, become a member of 
                  the Service; and 

          (b)     on    his  confirmation     in  the   Service,    cease     to  be   a 
                  member   of   the   Service,  if   any,   to   which   he   belonged 
                  immediately before such confirmation]. 

----------------------- Page 1374-----------------------

            4. Persons appointed to the Service shall, unless the 
*** 
   [President]   otherwise   directs,  be   appointed   on   probation   and   the 
*** 
   [President]   may   make   rules   specifying   the   terms   and   incidents   of 
such probation. In particular, he may provide for the removal from the 
Service during his term of probation of any person whose conduct and 
 progress is         unsatisfactory or for the               withholding          of increments from 
such persons. 

* 
 Subs for "Pakistan Public Service Commission" vide Estt. Division Notification 

No. S.R.O. 1237(I)/73, dated 21-8-1973. 

** 
 Subs ibid, for Rule 3. 

*** 
  Subs ibid, for "Governor General" 
            *[5-7] 

                             ** 
            8. (1) The         [President], in the case of posts in connection with 
the affairs of the Federation, and the Governor in the case of posts in 
connection with the affairs of a Province, may, as the exigencies of 
the public service require, appoint a person not being a member of 
the Service to any Cadre post. 

            (2)   Every   such   appointment                 made   by   a   Governor   shall   be 
provisional   and,   if   the   person   so  appointed   is   intended   to   hold   the 
appointment,   for   a   period   exceeding  3   months,   shall   forthwith   be 
                          ** 
reported to the             [President] with the reasons for making it and if the 
** 
  [President]          so    directs      the    Governor          shall    thereupon          cancel       the 
appointment. 

            (3) Any person appointed to hold a Cadre post under this rule 
shall not be employed in the post for a period exceeding 12 months 
                                                             ** 
save with the previous sanction of the                         [President]. 

            9.   (1)   If   a   Governor   proposes   to   keep   any   Cadre   post   in 
connection with the affairs of a Province vacant for a period exceeding 
                                                                                  ** 
3 months, he shall forthwith make a report to the                                   [President] of the 

----------------------- Page 1375-----------------------

reasons for the proposal, the period for which he proposes to keep 
the post vacant and whether it is  proposed to make any and, if so, 
what arrangements for the performance of the duties of the post held 
in abeyance. 
                         ** 
           (2)  If  the    [President]  directs  that  the post shall be filled, the 
Governor         shall    appoint      a  person      to   fill  it  in  accordance        with    the 
provisions of these rules. 

                          ** 
           10.     The      [President]         may      by    special       or   general       order 
temporarily dispense with the provisions of rules 8 and 9 requiring a 
                                      ** 
Governor to report to the               [President] any case in which a Cadre post 
is filled otherwise than under rule 7 by a person not being a member 
of the Service or in which a Cadre post is kept vacant for a period 
exceeding 3 months. 

* 
 Rules 5 to 7 omitted, ibid 

** 
 Subs ibid, for "Governor General" 

           11.   The   Governor   of   a   Province   may   direct   that   two   Cadre 
posts in connection with the affairs of a Province shall be held jointly if 
he considers this necessary for the purpose of facilitating any leave 
arrangement or for a period not exceeding 3 months if he considers 
this necessary for any other purpose. 

           12. No change shall be made in the duties of the holder of any 
                                                       * 
reserved post if, in the opinion of the  [President], the character of that 
post would thereby be altered: 

           Provided       that    this   shall   not     apply     to   a   temporary        change 
consequential on leave arrangements or to a change not arising from 
leave arrangements which will not last more than three months. 

                            * 
           13. (1) The       [President] may from time to time, and in the case 
of posts in connection with the affairs of a Province, after consultation 
with     the    Governor        of  that     Province,       remove       any     post    from     the 

----------------------- Page 1376-----------------------

Schedule or include any post therein. 

            **[(2) A Governor may, if the exigencies of the public service so 

require,        create      a   cadre      post     in  connection           with    the     affairs     of   a 
Province below the rank of a Commissioner of a Division, for a period 
not exceeding three months.                     If subsequently the Governor proposes 
to retain that cadre post for a further period, he shall forthwith make a 
                       * 
report   to   the       [President]   of   the   reasons   for   the   proposal   and   the 
period   for   which   he   proposes   to   retain   that   post   and   shall   act   in 
                                                               * 
accordance with such directions as  the  [President] may give]. 

            14. An officer belonging to the Service shall be liable to serve 
                                                   *** 
anywhere in Pakistan under the                        [Federal Government] and 

* 
 Subs ibid, for "Governor General". 

** 
 Added vide Estt. Division Notification No. S.R.O. 830(K), dated 7-7-1960. 

*** 
  Subs for "Central Government" vide  Estt. Division Notification No. S.R.O. 1237(I)/73, 

dated 21-8-1973. 

may   be   deputed   by   that   Government   to   serve   under   a   Provincial 
Government. He shall submit himself to the orders of the Government 
under which he is serving for the time being and of all the officers and 
authorities under whom he may from time to time be placed by that 
Government.              His     whole       time      shall     be     at   the     disposal        of    the 
Government under which he is serving. 

            15. The transfer of an officer belonging to the Service from one 
Province   to   another   or   from   the   Centre   to   a   Province   or   from   a 
                                                                       * 
Province to the Centre shall be made by the                             [Federal Government] in 
consultation            with     the      Provincial        Government              or    Governments 
concerned. 

                         ** 
            16. The        [President] may by rules provide for the conduct and 

----------------------- Page 1377-----------------------

discipline of officers of the Service, and officers of the Service shall at 
all times obey such rules, and shall perform such duties as may be 
assigned to them. 

            17.    Subject       to   the    provisions        of   section      10    of   the    Indian 
                                              ** 
Independence Act, 1947, the                     [President] may frame rules regulating 
the   remuneration   and   other   conditions  of   service   of   officers   of   the 
Service. 

            [Authority.- Estt. Division Notification No. F.25/12/51-SEI, dated 1-6-1954]. 
*** 
   Schedule of Cadre strength of the Civil Service of Pakistan 

                            FEDERAL GOVERNMENT 

Superior posts 
            All posts of Deputy Secretary under the Federal Government 
and   all   posts   of   and   above   the   rank   of   Joint   Secretary   under   the 
Federal Government or borne on the strength of a Corporation set up 
or established by, or an organization or an establishment subordinate 
to, the Federal Government. 

* 
 Subs for "Central Government" vide  Estt. Division Notification No.S.R.O.1237(I)/73, 

dated 21-8-1973. 

** 
 Subs ibid, for "Governor General". 

*** 
  Subs vide Estt. Division Notification No.S.R.O. 1237(I)/73, dated 21-8-1973. 

                                     BALOCHISTAN 

            Superior posts of Commissioner's 
            level and above.......................                                              5 
              Chief Secretary....................                                               1 
              Member, Board of Revenue...........                                               1 
              Revenue Commissioner...............                                               1 
              Home Secretary.....................                                               1 
              Commissioner, Planning and Development.                                           1 

----------------------- Page 1378-----------------------

 Superior posts of senior scale level..                                     37 
 Junior posts..........................                                      3 

                              SINDH 

 Superior posts of Commissioner's level and 
above.................................                                      13 

   Chief Secretary....................                                       1 
   Member, Board of Revenue...........                                       1 
   Additional Member, Board of Revenue..                                     2 
   Secretary..........................                                       6 
   Revenue Commissioner...............                                       1 
   Land Commissioner..................                                       1 
   Commissioner, Social Security Institution.                                1 

 Superior posts of senior scale level..                                     43 
 Junior posts..........................                                     28 

                             PUNJAB 

 Superior posts of Commissioner's level and 
above.................................                                      24 

   Chief Secretary....................                                       1 
   Additional Chief Secretary.........                                       2 
   Additional Chief Land Commissioner.                                       1 
   Member, Board of Revenue...........                                       4 
   Land Commissioner..................                                       2 
   Divisional Commissioner............                                       5 
   Secretary..........................                                       9 

 Superior posts of senior scale level..                                     51 
 Junior posts..........................                                     40 

----------------------- Page 1379-----------------------

                                     N.W.F.P. 

          Superior posts of Commissioner's level and 
         above.................................                                    8 

            Chief Secretary....................                                    1 
            Development Commissioner...........                                    1 
            Divisional Commissioner............                                    3 
            Member Board of Revenue............                                    1 
          Secretary..................................                              2 

          Senior posts of senior scale level....                                  32 
          Junior posts..........................                                  15 

Sl. No. 9 

          Under Rule 5 (1) of rules promulgated vide S.R.O. 1238 (I)/73, 
dated the 21st August, 1973, the President is pleased to approve the 
appointment   of   all   Government   servants   who   were   holding   a   cadre 
post on the 21st August, 1973, to All-Pakistan Unified Grades. 

          [Authority.- Estt. Division Notification No. 1/1/73-ARC, dated 14-9-1973]. 

Sl. No. 10 

          In   exercise   of   the   powers   conferred   by   rule   3   of   the   Civil 
Service      of   Pakistan     (Composition        and    Cadre)     Rules,     1954,     the 
President is pleased to make the following rules:- 

          1. In these rules, "Cadre post" and "Service" have the same 
meaning as in the Civil Service of Pakistan (Composition and Cadre) 
Rules, 1954. 

----------------------- Page 1380-----------------------

         2.   Appointments   to   the   Cadre   posts   may   be   made   at   the 
following stages, namely:- 

           (i)    Posts    of   the   rank   of   Assistant    Commissioner        or 
                 Sub-Divisional   Officer   and   equivalent   posts   under   the 
                 Federal Government or a Provincial Government; 

          (ii)    Posts of the rank of Deputy Secretary under the Federal 
                 Government          and     equivalent      posts     under     that 
                 Government or a Provincial Government; 

         (iii)    Posts of the rank of Joint Secretary  under the Federal 
                 Government          and     equivalent      posts     under     that 
                 Government or a Provincial Government; 

         (iv)     Posts   of   the   rank   of   Additional   Secretary   under   the 
                 Federal   Government   and   equivalent   posts   under   that 
                 Government or a Provincial Government; 

          (v)     Posts    of  the   rank  of   Secretary     under    the   Federal 
                 Government          and     equivalent      posts     under     that 
                 Government or a Provincial Government. 

         3. (1) Appointments to the post of Assistant Commissioner or 
Sub-Divisional   Officer   or   an   equivalent   post   shall   be   made   through 
competitive   examination   except   that   a   certain   percentage   of   posts 
determined  by  the  President  may  be filled  by  promotion  from  lower 
ranks     or  through    induction   of  persons     from   outside    Government 
service. 

         (2)   Persons     serving   under    the   Federal    Government       or  a 
Provincial   Government   who   have   completed   service   as   specified   in 
the second column of the table below shall be eligible for appointment 
to the post in the first column of the table: 

----------------------- Page 1381-----------------------

                                   TABLE 

Cadre post of the rank            8   years    service    as    Assistant 
of Deputy Secretary               Commissioner          or    SDO      or    in    an 
                                   equivalent post. 

Cadre post of the rank            15   years    service    as    Assistant 
of Joint Secretary                Commissioner or SDO or in an equivalent 
                                  or   higher    post   or  5   years   service    as 
                                  Deputy Secretary or an equivalent post. 

Cadre post of the rank            20   years    service    as    Assistant 
of Additional                     Commissioner          or   SDO      or    in    an 
                                  Secretary   equivalent  or   higher   post   or   5 
                                  years service as Joint Secretary. 

Cadre post of the                 23   years    service    as    Assistant 
rank of Secretary                 Commissioner or SDO or in an 
                 equivalent or higher post or 7 years 
         service as Joint Secretary or 2 years 
         service as Additional Secretary. 

         (3) The President may relax the condition as to the length of 
service in suitable cases. 

         4.   A   person   engaged   in   a   profession   or   in   the   service   of   a 
private    Organisation      who    possesses      such    minimum      educational 
qualifications as the President may from time to time determine and 
has to his credit experience or, as the case may be, length of service 
comparable   with   that   indicated   in   rule   3   shall   also   be   eligible   for 
appointment to a Cadre post. 

----------------------- Page 1382-----------------------

         5. (1) Every Government Servant, not being a member of the 
Service, who is holding a Cadre post, at the commencement of these 
rules    shall,  subject  to  the   approval   of  the   President,   become     a 
member of the Service. 

         (2) A Government servant referred to in sub-rule (1) who has 
not   completed   one   year   of   service   in   the   Cadre   post   shall   be   on 
probation until he completes one year and one who has been holding 
the Cadre post for a year or more may, subject to the approval of the 
President be confirmed in that post. 

         (3) Upon his confirmation in a Cadre post under sub-rule (2) a 
Government servant shall- 

                (a)      if he was a member of any service immediately 
                         before    such    confirmation,   cease    to   be  such 
                         member; and 

                (b)      if he held a lien on any post immediately before 
                         such confirmation, cease to hold such lien. 

         *[(4)  A   person     confirmed     in  a   Cadre    post   before    the 

commencement of these rules shall, for the purposes of sub-rule (3), 
be deemed to have been confirmed, in that post under sub-rule (2) 
immediately after such commencement]. 

         [Authority.- Estt. Division Notification No. S.R.O.1238(I)/73, dated 21-8-1973]. 

Occupational 
Groups and Services 
(Probation, Training 
and  Seniority) 
Rules, 1990 

----------------------- Page 1383-----------------------

Sl. No. 11 

          In exercise of the powers conferred by section 25 of the Civil 
Servants Act 1973 (LXXI of 1973), the President is pleased to make 
the following rules, namely:- 

* 
Added vide Estt. Division Notification No.S.R.O. 1308(I)/73, dated 14-9-1973. 

          1.  Short title and commencement.-(1) These rules may be 
called the Occupational Groups and Services (Probation, Training and 
Seniority) Rules 1990. 

          (2) These rules shall take effect from Ist October, 1990. 

          2.  Definitions.-      In   these    rules,    unless     there    is anything 
repugnant in the subject or context:- 

           i)      "Commission"          means      the    Federal      Public     Service 
                  Commission; 

          ii)      "Examination"   includes   any   exercise   approved   by   the 
                  Government which is intended to test a probationer in a 
                  field of training during the training programme; 

          iii)     "Final    Passing      Out    Examination"        means      the   Final 
                   Passing        Out      Examination          conducted        by      the 
                  Commission           or    the    department        concerned        after 
                  conclusion of specialized training; 

          iv)      "Government" means the Federal Government; 

           v)      "Head     of   training    institution"   means      the   head     of  a 
                  training     institution    or   place    where     members        of  an 
                  occupational group or service are imparted training; 

----------------------- Page 1384-----------------------

 vi)      "Inductee"     means       a  person       transferred     to   any 
         occupational      group    or  service   by   induction   from   the 
         Armed Forces; 

 vii)     "Initial   training"  means  the  training  prior  to  specialized 
         training    undertaken     by   the   probationers     of  any   one 
         occupational group or service or jointly by combination 
         of   any   occupational   groups   or   services   at   a   training 
         institution or place that the Government may specify; 

viii)     "Occupational   group   or  service"   means   any   group   or 
         service     recruitment     to  which    is  made      through    the 
         competitive examination conducted by the Commission 
         from    time   to  time   against    BPS-17      posts   under    the 
         Federal     Government        or  any    occupational     group    or 
         service    transfer    to  which   is   made     from   the   Armed 
         Forces by induction and includes the following:- 

         a)       Accounts Group 
         b)       Commerce and Trade Group 
         c)       Customs and Excise Group 
         d)       District Management Group 
         e)       Foreign Service of Pakistan 
         f)       Income Tax Group 
         g)       Information Group 
         h)       Military Lands and Cantonment Group 
         i)       Office Management Group 
         j)       Police Service of Pakistan 
         k)       Postal Group 
         l)       Railways       (Commercial        and     Transportation) 
                 Group; and 
         m)       any other service or group which may be notified 
                 by the Government as such. 

----------------------- Page 1385-----------------------

         ix)      "Probationer"     means      a   person     appointed      to  any 
                 occupational group or service on probation and includes 
                 an inductee; and 

          x)      "Specialized training" means training subsequent to the 
                 initial  training   undertaken    by    the  probationers     of  an 
                 occupational group or service at a training institution or 
                 place that the Government may specify. 

         3.  Training       programme        and     examination.-       (1)   Every 
probationer shall undergo training in such training institutions and at 
such places and for such periods as the Government may specify. 

         (2)   A   probationer     shall  qualify   every    examination      to  the 
satisfaction     of  the   head    of  the   training   institution  where     he   is 
undergoing training. 

         (3) In addition to 1400 marks of CSS examination, 500 marks 
shall   be   allocated    for  initial training   programme,       600   marks     for 
specialized training programme and 1000 marks for the final passing 
out examination. 

         (4)   Every   probationer   shall   be  required   to   qualify   the   Final 
Passing       Out    Examination      in   the    subjects    approved       by   the 
Government. 

         (5)  The  maximum  of  1000  marks  allocated  for  Final  Passing 
Out Examination shall be distributed among the subjects as approved 
by the Government. 

         (6) A probationer who fails to qualify in any subject in the Final 
Passing      Out   Examination     shall  be   allowed    two   more    chances     to 
appear in the examination to be held subsequently in such subject or 
subjects. 

----------------------- Page 1386-----------------------

          4.   Effect      of    unsatisfactory         completion         of    training 
programme.-   If        on   the   conclusion      of  a   training   programme,        the 
performance or conduct of a probationer is determined by the head of 
the    training   institution   to   be   unsatisfactory,     the   Government        may 
require such probationer to undergo such further training as it deems 
fit. 

          (2)   If   a   probationer   is   prevented   by   sickness   or   any   other 
adequate        cause     from    completing      a  training     programme        to   the 
satisfaction of the head of the training institution, the Government may 
require him to undergo such further training as it deems fit. 

          5.    Probationer          missing        the      Final      Passing        Out 
Examination.- If after completing his training to the satisfaction of the 
head of training institution, a probationer is prevented by ill health or 
other adequate cause from taking, in full or in part, the Final Passing 
Out     Examination,       the   Government         may    arrange      for  him    to   be 
examined specially. 

          6. Probationer failing to qualifying in the Final Passing Out 
Examination.-   (1)   A   probationer   who   fails   to   qualify   in   the   Final 
Passing   Out   Examination   shall  have   his   increments   withheld   until 
such time he qualifies such examination. 

          (2) A probationer who fails to qualify in the Final Passing Out 
Examination   in   three   attempts   shall   be   liable   to   be   removed   from 
service. 

          (3) Absence from the Final  Passing Out Examination, without 
permission   of   the   Government,   shall   be   deemed   to   be   a   failure   to 
qualifying in that examination. 

          7.  Seniority.-   (1)   The   seniority   of   the   probationers   shall   be 

----------------------- Page 1387-----------------------

determined by the Government after Final Passing Out Examination. 

          (2) Inductees who join the initial training programme shall be 
given notional marks in a manner that each inductee has the same 
marks   as   the   senior   most   probationer   of   the   occupational   group   in 
which the inductee has been inducted. 

          (3)  Inductees     who    join   a specialized      training   programme 
directly shall be given notional marks equal to the marks obtained by 
the  senior  most  probationer  of  the  occupational  group  including  the 
marks in the initial training programme. 

          (4) For the purpose of determining the inter-se seniority of the 
probationers       who     commence        their  training    with    initial  training 
programme  the  marks  obtained  by  a  probationer  in  the  competitive 
examination   of   the   Commission   or   his   notional   marks,   as   the   case 
may   be,   shall   be   added   to   the   marks obtained   by   him   in   the   initial 
training   programme,   specialized   training   programme   and   the   marks 
obtained by qualifying the Final Passing Out Examination in his first 
attempt. 

          (5) For the purpose of determining the inter-se seniority of the 
inductees      who     commence        their  training   with   the   initial  training 
programme or a specialized training programme, the notional marks 
given to such an inductee and the marks obtained by him in the initial 
training programme and specialized training programme, as the case 
may be, shall be added to the marks obtained by him 
by qualifying the Final Passing Out Examination in the first attempt. 

          8.  Probation.- The period of probation  of a probationer shall 
be two years or for such period as the Government may extend for 
successful completion of training programme. 

          9.  Bond.-  A   probationer   shall,   before   the   commencement   of 

----------------------- Page 1388-----------------------

the training, execute a Bond, with a surety, to refund in the event of 
his failing to complete his training or resigning from his service during 
the period of training or within three years thereafter, all such amounts 
paid to him or spent in connection with his training. 

          10.  Penalty.-  (1)   A   probationer   who   fails   to   comply   with   the 
provisions of these rules, or to obey any orders which he may receive 
from the Government, or from the Provincial Government under which 
he   is   serving,   or   from   the   head   of  institution   or   from   any   faculty 
member of the training institution or an officer under whom he may be 
receiving field training, or who neglects his probationary studies, or is 
guilty of conduct unbecoming of an officer shall be liable for removal 
from service or to such other action as the Government may direct. 

          (2) Before a probationer is removed from service he shall be 
given an opportunity to show cause. 

          11.  Over-riding   effect.-   The   provisions   of   these   rules   shall 
have   effect   notwithstanding   anything contained   in   any   other   rule   or 
rules for the time being in force with regard to any occupational group 
or service. 

          12. Repeal.- The Civil Service of Pakistan (Probation, Training 
and Seniority) Rules, 1954, are hereby repealed. 

          [Authority.- Estt. Division Notification No. S.R.O.874(I)90, dated 23-8-1990]. 

Sl. No. 12 

          Promotion of officers of the All-Pakistan Unified Grades from 

----------------------- Page 1389-----------------------

Grade   17   to   Grade   18.-  According   to   All-Pakistan   Unified   Grades 
(Probation,     Training    and   Seniority)    Rules,   1954,    probation    of  a 
probationer appointed to Grade 17 does not terminate unless he has 
passed the following examinations: 

         (i)      the Academy test; 

         (ii)     an examination held by the FPSC, generally called the 
                 Final Passing Out Examination. 

         The    Officers   are  also   required   to  pass    such   departmental 
examinations within 3 years of joining a province by such standards 
as    may   be   prescribed    by   the  Provincial    Government      concerned. 
Failure    (i)  to  pass  the   Academy     test  and    the  Final  Passing     Out 
Examination or (ii) to pass the Final Passing Out Examination in two 
attempts     or  (iii)  to  pass  the departmental      examinations      makes    a 
probationer liable to removal from the service. 

         2. It has been observed that the Provincial Governments have 
in   the   past   promoted   officers   from  Grade  17  (then  known  as  junior 
scale) to Grade 18 (senior scale) without the officers having passed 
the departmental examinations or the Final Passing Out Examination. 
Promotion of officers from Grade 17 to Grade 18 with-out their having 
fully   cleared   the   Academy   test,   the   Final   Passing   Out   Examination 
and departmental examinations is irregular. 

         3. It has, therefore been decided that in future: 

         (i)      an  officer  of  the  All-Pakistan  Unified  Grades  in  Grade 
                 17 should not be promoted to Grade 18 unless:- 

                 (a)      he   has   completely   passed   all   the   examinations 
                         prescribed   by   the   All-Pakistan   Unified   Grades 
                         (Probation, Training and Seniority) Rules; and 

----------------------- Page 1390-----------------------

                  (b)       the    probation     period     has    been     successfully 
                           completed and formally terminated. 

          (ii)     the probation period should in future be terminated by 
                  issue of a Gazette notification on successful completion 
                  of the probation period. This notification will be issued 
                  by   the   Establishment   Division   in   consultation   with   the 
                  Provincial Government concerned. 

          [Authority.- Estt.  Division  Letter  No.10/4/73-CI,  dated  29-11-1973  to  all  Provincial 

         Governments]. 

Sl. No. 13 

          Creation/abolition       of   posts     of   Joint    Secretary,       Deputy 
Secretary and Section Officers.- Posts of Secretary, Joint Secretary 
and Deputy Secretary at the Centre are borne on the C.S.P. Cadre, 
which is administered by the Establishment Division. It has, however, 
been noticed that additions to/deletion from this Cadre are made by 
Ministries      without    consulting      the  Establishment        Division.     It  has, 
therefore, been decided that prior concurrence of the Establishment 
Division in addition to that of the Ministry of Finance, should invariably 
be obtained before any additional post is created on the C.S.P. or any 
existing post is abolished. 

          [Authority.- Estt. Division O.M. No. 1/9/61-CI, dated 14-9-1961]. 

Sl. No. 14 

          The    Ministry     of  Finance      are   requested      that   they    should 
withhold financial approval unless the proposal has first been cleared 
by the Establishment Division. 

----------------------- Page 1391-----------------------

 [Authority.- Para 4 of Estt. Division O.M.No. 26(1)/ 68-AI(CI), dated 20-2-1968]. 

                                                           CHAPTER XIV 

    RULES AND PROCEDURES 
                 APPLICABLE TO 
    OCCUPATIONAL GROUPS 
                      (                             ) 

----------------------- Page 1392-----------------------

             RULES AND PROCEDURES APPLICABLE 
                    TO OCCUPATIONAL GROUPS 

Accounts Group 

Sl. No. 1 

          Following   the   introduction   of   the   Administrative   Reforms   by   the 
Prime   Minister   on   20th   August,   1973   and  the  abolition  of  services  as  a 
result thereof, the question of formation of new occupational groups to take 
the   place   of   services   has   been   under   consideration   of   the   Government. 
Necessary   information   was   called   for  from   the   Ministries/Divisions   and 
Joint   Secretary,   Administrative   Reforms,   had   detailed   discussions   with 
them. The first Ministry to be taken up was the Ministry of Finance. In 
respect of the Departments etc. under the Ministry of Finance, the President 
is   now   pleased   to   constitute   an  occupational   group   called   the   Accounts 
Group which shall comprise all posts in:- 

           i)      the Pakistan Audit and Accounts Department, the Military 
                  Accounts        Department       and     the     Railway      Accounts 
                  Department; 

          *[(ii)  th